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Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: MAY 2, 2016
AGENDA #: 5E
PREPARED BY: RANDY HOFSTAD, LIEUTENANT
PRESENTED BY: MARK ELLIOTT, POLICE CHIEF
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION APPROVING A
CONTRACT FOR ANIMAL CONTROL SERVICES FOR 2016-2019 AND
AUTHORIZING MAYOR AND CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH 4 PAWS ANIMAL CONTROL SERVICES LLC
DISCUSSION: Introduction
The purpose of this agenda item is to request City Council approval of an
agreement for Animal Control services with 4 Paws Animal Control
Services LLC.
History
Every community is responsible for the administration of the dangerous
and potentially dangerous dog provisions of Minnesota Statutes 347.50 to
347.56. More specifically, statute 347.565 “must be enforced by animal
control authorities or law enforcement agencies, whether or not these
sections have been adopted into local ordinance.” According to statute
347.50, an “Animal Control Authority” means “an agency of the state,
county, municipality or other government subdivision of the state which is
responsible for animal control operations in its jurisdiction.” Since no
agency is specifically designated as the “animal control authority,” the
statute places the responsibility on local units of government.
In 2003, Prior Lake, the County and a number of other Scott County
communities tried to put together a multi-community animal control
program. We found that the cost of a joint program actually exceeded the
costs most of us pay through a private contractor like 4 Paws Animal
Control Service.
Prior Lake has contracted with 4 Paws Animal Control Service for
numerous years. Until around 2010, 4 Paws was the only vendor willing to
offer animal control service in Scott County. When the City became aware
of another vendor located in the area in 2010, we issued a Request for
Proposal (RFP) for Animal Control Services. The contract valid May 2013-
April 2016 was awarded to 4 Paws Animal Control Service.
Over the last year the average animal calls per month are 12-14. The City’s
lowest month brought in 9 calls whereas the highest month brought in 18
calls.
2
Current Circumstances
Our current contract with 4 Paws expired on April 30, 2016. In accordance
with the City purchasing policy, the staff prepared an RFP, placed a notice
in the legal newspaper and solicited proposals.
Proposals were due on April 18, 2016 and 4 Paws Animal Control Services
was the only company to submit a proposal.
Conclusion
By statute the City is responsible for providing “animal control services.” In
the past six years we have received good service from 4 Paws. The staff
recommends the Council authorize the new contract with 4 Paws to
provide animal control service through April 30, 2019.
ISSUES: The services in the 2016-2019 RFP from 4 Paws Animal Control Services
are identical to those we presently receive.
FINANCIAL
IMPACT:
There will be a $100 increase to the monthly services. The most recent
contract was $2,100 and the new monthly cost will be $2,200. This is a
fixed cost until April 30, 2019.The 2016 budget contemplated this increase
for the upcoming year.
ALTERNATIVES: 1. Adopt a resolution approving a contract for animal control services for
2016 to 2019 and authorizing the Mayor and City Manager to enter into the
City’s standardized contract for animal control services through April 30,
2019.
2. Take no action and direct staff to prepare additional information, as the
Council deems appropriate.
RECOMMENDED
MOTION:
Alternative #1.
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 16-XXX
A RESOLUTION APPROVING A CONTRACT FOR ANIMAL CONTROL SERVICES FOR
2016-2019 AND AUTHORIZING MAYOR AND CITY MANAGER TO ENTER INTO AN
AGREEMENT WITH 4 PAWS ANIMAL CONTROL SERVICES LLC
Motion By: Second By:
WHEREAS, The City’s current contract for animal control services expired on April 30, 2016;
and
WHEREAS, The City prepared a Request for Proposal for animal control services for May 1
2016 to April 30, 2019; and
WHEREAS, The City only received a proposal from 4 Paws Animal Control Services LLC for a
monthly fee of $2,200; and
WHEREAS, The quotation of 4 Paws is deemed to be responsive to the City’s needs because
it:
Provides continuation of the services the City has received from 4 Paws during the
term of their 2013-2016 contract with the city., is specific regarding services to be
provided, costs of each and identification of who pays which cost.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. 4 Paws Animal Control Services LLC is designated as the City’s Animal Control Officer.
3. The rates shall be $2,200 per month plus any applicable taxes from May 1, 2016 to April 30,
2019.
4. The Mayor and City Manager are hereby authorized to enter into the City’s standardized
contract with 4 Paws Animal Control Services LLC.
PASSED AND ADOPTED THIS 9th DAY OF May 2016.
VOTE Hedberg Keeney McGuire Morton Thompson
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
______________________________
Frank Boyles, City Manager
Exhibit A