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Home My WebLink About9C - Lakefront Park Pavilion '\l s~ 0"- \j\,~\ ~l') ~" ~~'\ ~{l)~ \~~ ~()r..~ @ STAFF AGENDA REPORT MEETING DATE: AGENDA NUMBER: PREPARED BY: AGENDA ITEM: MARCH 15, 1999 9C PAUL HOKENESS, PARKS AND RECREAT CONSIDER APPROVAL OF RESOLUTIO PROVING PLANS AND SPECIFICATIONS AND AUTHORIZING THE ADVERTISEMENT AND SOLICITATION OF BIDS FOR THE LAKE FRONT PARK PAVILION ~~J/~ DISCUSSION: History The Lakefront Park Master Plan which was approved by the City Council on April 11, 1996 identified the construction of a Multi-Purpose building (Pavilion). On January 20, 1998 the City Council named Brauer and Associates as the architect for Lakefront Park generally and the Pavilion specifically. This building replaces the old warming house with a facility which includes bathrooms, concessions, multi-purpose room, mechanical room, and attached outdoor picnic area. The old warming house did not have indoor plumbing nor a concession area and was only utilized in the winter months for a skating warming house. This new facility will be used year- round for a warming house, picnic shelter, community events, summer playground program, and a rental facility for receptions, and family reunions. The concession stand will be operated during special events, athletic events, and concerts. The building will be 2,460 square feet and the outdoor porch area will be 2,500 square feet. Current Circumstances The Architectural firm of Frederick Bentz/Milo Thompson/Robert Rietow Inc. was hired by Brauer and Associates to prepare the plans and specifications for the Pavilion. This is the same firm that designed the Lake Harriet Bandstand and concession/restroom facility. Conclusion The City will act as the general contractor on this project and in accordance with the City Council's earlier discussion, the city staff (AI Friedges) will act as the construction manager for this project. Al has already completed one such project for the City: The Memorial Park building which included concessions, press box, and restrooms. The architects have prepared bidding and specification documents for the Pavilion including: carpentry, plumbing, mechanical, painting/staining, sheetrock and taping, excavation, cabinetry, flooring and tile, concrete and masonry, electrical, etc. Bids will be opened and analyzed for each area. We will recommend award of bid in those areas where prices appear to be 16200 ~fuN~ve. S.E., Prior Lake, Minnesota 55372-1714 1 Ph. (612) 447-4230 1 Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER FISCAL IMPACTS: ISSUES: ALTERNATIVES: RECOMMENDED MOTION: REVIEWED BY: PAVILION. DOC competitive. Rebidding or subsequent acquisition through quotation could also be recommended to the Council. We did this with the Memorial Park building and were able to save nearly $60,000.00. The Architects estimates for the Lakefront Pavilion are $560,700.00. We feel that we should be able to build this building for approximately $400,000.00. See attached preliminary budget estimates and conceptual sketches prepared by the architect. The process we are recommending is not the typical general contractor approach. We believe that our experience with the Memorial Park building and our commitment to building the finest parks economically will serve as well in this role of construction management. 1. Authorize Resolution 99-XX approving plans and specifications and authorizing the advertisement and solicitation of bids for the Lakefront Park Pavilion. 2. Table this agenda item for a specific reason. 3. Deny this agenda item for a specific reason. Staff recommends Alterna've No. 1. Motion and second approving Resolution 99-XX appro\!" g the plans and specifications and solicitation of bid or the L efront rk Pavilion. '" <t~ IlVNESO RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS AND AUTHORIZING THE ADVERTISEMENT AND SOLICITATION OF BIDS FOR THE LAKEFRONT PARK PAVILION. RESOLUTION 99-XX MOTION BY: SECOND BY: WHEREAS, On February 25, 1997 the citizens of Prior Lake passed a referendum which included the development of Lakefront Park, and WHEREAS, The park development included the construction of a Multi-Purpose building, also know as a Pavilion, and WHEREAS, This Pavilion is in accordance to the Lakefront Park Master Plan which was approved by the City Council on April 11, 1996, and WHEREAS, Brauer and Associated is under contract with the City of Prior Lake to provide Architectural services which they have done so in cooperation with the firm of Frederick Bentz/Milo Thompson/Robert Rietow Inc., and WHEREAS, Plans and specifications have been reviewed and approved by staff, and WHEREAS, Staff is recommending the advertisement and solicitation of bids, and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, that the plans and specifications for the Pavilion at Lakefront Park are approved and that staff is hereby authorized to advertise and solicit bids for said project. Passed and adopted this day of , 1999. YES NO Mader Mader Kedrowski Kedrowski Schenck Schenck Petersen Petersen Wuellner Wuellner {Seal} City Manager City of Prior Lake MYGIPEGgJa<DFeek Ave. S.E., Prior Lake, Minnesota 55372-1714 1 Ph. (612) 447-4230 1 Fax (612) 447-4245 AN EQUAL OPPORTUNITY EMPLOYER ~,----,- --'"--T---"._"-",-~-------'-"'___'d"_'""" ., .. J?: ~~GS ~ FREDERICK BENTZ / MILO THOMPSON / ROBERT RIETOW INC. 2600 FOSHAY TOWER · MINNEAPOLIS, MINNESOTA · 55402 MEMORANDUM FROM: R. Bruce' Cornwall, AlA DATE: October 9, 1998 SUBJECT: Lake Front Park Commission No. 98-17 The following is a probable cost summary for the project based upon schematic design drawings - see attached. The estimate was compiled with the assistance of a professional cost estimator, Bill Wolters of Constructive Ideas. Section Description -' Total $/SF 1000 General Conditions 71,300 2200 Excavation 14,600 2300 Utilities 26,700 2900 Landscaping 5,000 3300 Concrete . 14,400 4200 Unit Masonry 14,200 5500 Miscellaneous Metals 4,600 6100 Rough Carpentry 72,800 6200 Architectural Woodwork 7,300 7210 I nsulation I Waterproofing 8,200 7500 Roofing 10,300 7900 Sealants 1,000 8100 Doors I Frames I Hardware 17,800 8500 Windows I Skylights 26,000 9200 Gypsum Drywall 22,800 9300 Ceramic Tile 11,000 9800 Carpets and Mats 6,400 9900 Painting 7,600 10000 Specialties 15,500 15000 Mechanical 32,800 16000 Electrical 21 ,300 Subtotal 411,600 172/SF o & P @ 6% 24,700 Bond @ 1% 4,400 Insurance @ %% 2,200 Subtotal 442,900 185/SF Design Contingency @ 10% 44,300 I Total $487,200 $203/SF * Porch 73,500 30/SF Total with Porch 560,700 .. Preliminary design estimate suggested a budget range of between $180 and $220 per square foot - see Memorandum dated ~ugust 11, 1998 (attached). ~ '\.. . .. ~-----e-----~, / ' I /' " ,," f ,/,/ 0 ',.. /' :, ,/ . It ~ .. I ~ / " ~. ./ I' ,~ ~- 41.,1 ,,~ -8~ - - - - -- - --f-<J'\ t . ~ ~-- , ~ I O I ~ cb ~ ... I .". ~:'l . I ", ~ ~:J r 0 · "J 0 I 0: 8 I , \.J1 \. f I I I ~.. : ~O : I ~:~<-G----- ! ,: "'..,,' 01 -~ ,U "", , , " , -::.~ .... I t -{z ~ / J !' / 1/ cJ y --'~ I I I I I I I I , I I I I I , , I' ,/ I. . , I , ' 1 ~ . . ,~ r - - -I'/-'----{ ." / / / I // .' - -- - - - - --8" ~.; , / ~- - . :.:- ), ~=OERICr< BENTZ I MILO THOMPSON I ROBERT RJETOW INC. 1234 OAIN TOWER · MINNEAPOLIS, MN 55402 · TEL (5121332- ~'.<. .J' (!IN. ~ (;;J.~ .~C\ 4i r-~j ~ ~~::-;. g L ~ &~,... ....~~ ... ........._.h. ..-- ....---1. .. .__.._._~---~_..__._.__........ ~ ~ ~. ~I.... i~~'''''._''::-~'''~ t:::.J foi ~ . k':: ~~ ~ ~... !t';.-; !\, " ftl ~ ~ ~l .. ,~ ~RJ ~ ......~ ~ - '. ~. ~ ~. 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