HomeMy WebLinkAboutSession Summary SheetsCITY COUNCIL WORKSHOP
Session Summary Sheet
January 19 and 20, f996
Session Title:
Day/Time:
Presenter:
Purpose:
Background:
Desired Outcomes:
Actual Outcome:
1996 CITY COUNCIL GOALS AND OBJECTIVES
January 19, 1996 - 9:00 a.m.
Frank Boyles
Adopt Final 1996 City Council Goals and Objectives
Since 1994 the City Council has annually adopted Goals
and Objectives to direct the efforts of staff in the
upcoming year. The completion of most 1995 Goals and
Objectives coupled with the revisions in the Strategic Plan
elements suggest that it would be prudent to finalize
Goals and Objectives for 1996.
Identification of top priority City Council Goals and
Objectives for 1996,
1996 CITY COUNCIL TOP PRIORITY GOALS
Adopted February ~ 5. 199~
Done
Done 6=-.
Done 6=-.
Done 5. ~
Done 2. ~
7. 10.
Done 9. 11.
10. 12.
Done 13.
8. 14.
Done
Done
Done
11, 15.
12. 16.
1~, 17.
14,
1~,
16,
Complete revision of Zoning Ordinance and Subdivision Code.
Review Park funding mechanism, direct necessary changes and plan
for use of funds including plans for acquiring land for future community
parks,
;'~"+;~' .......... ~' ......... ~"" m-y ~' ...... .-,ri~,,-, Initiate
annexation process,
Adopt a 4996 1997 General Fund Budget which provides needed
services with a tax increase of 5% or less.
~ Update. strategic ,.,_,"'~", and :pprcvc tactical plan for
implemematie~. 1996.
Consider recommendations in Lakefront Park master plan.
Receive the following revised or new ordinances: (a) Snowmobile, (b)
Animal Control, and (c) Tree Preservation =.".d, (d-~.
Sell at least two acres of office park property.
Identify Fire Station II property and negotiate for acquisition.
· ' . With the assistance of the City. Attorney review
and modify, as appropriate one chapter of the City_ Code bi-monthly
and any related policies to bring them up to date.
Identify and pursue at least two ways for the City and Dakota
Community to cooperate for our mutual benefit.
Conduct annual meetings with: School Board, Watershed Board,
Townships and Scott County_ to discuss issues of mutual importance.
Provide direction to Advisory Bodies by meeting with them at least
once a year.
Complete Scientific ~;Ijrvey of Prior Lake taxpayers to receive
feedback on city_ services.
Successfully support initiation of one or more of the following pro!ects:
Wensmann. Priordale. Drive Inn.
To the extent possible, conclude Collective Bargaining Agreements
expeditiously and aDDrgve updated Personnel Policy.
CCGOAL96.DOC
CITY COUNCIL WORKSHOP
Session Summary Sheet
January 19 and 20, 1996
Session Title:
Day/Time:
Presenter:
Purpose:
Background:
Desired Outcomes:
Ac~alOu~ome:
SPECIAL ASSESSMENT POLICY
January 19, 1996 - 10:00 a.m.
Ralph Teschner
Determine:
1. How and at what ratio street overlay costs should be
shared between the City (Ad Valornum Levy) and
Public (Special Assessment)
2. If the policy is changed, whether the change can be
applied retroactively.
Mayor Andren asked that this issue be included on the
workshop agenda. She believes that the 60%/40% ratio
presently used is not equitable. She has asked the staff
to review a 50%/50%, 40%/60% and 30%/70% formula.
She has also asked that we look into the possibility of
retroactively implementing any change. Attached is a
memo from Ralph discussing alternative formulas. Also
included is a survey of other community assessment
practices together with our current policy/ordinance.
Finally, I have included a memo from the City Attorney's
office regarding retroactivity.
Clear direction for modification of the policy so that it can
be used as the basis for futura road reconstruction
projects from year to year with confidence and comfort,
both for the Council and public.
CITY COUNCIL WORKSHOP
Session Summary Sheet
January f9 and 20, f996
Session Title:
Day/Time:
Presenter:
Purpose:
Background:
Desired Outcomes:
Actual Outcome:
STRATEGIC PLAN/TACTICAL ELEMENTS
January 19, 1996 - 8:00 a.m.
Frank Boyles
Review Mission Statement, Vision and Tactical Elements
to make them currant.
The City Council adopted the existing Strategic Plan and
its elements in 1995. Since that time the 2010
Comprehensive Plan has been completed, together with
most of the 1995 City Council Goals and Objectives. In
light of this progress the City Council should update the
elements of the Strategic Plan. Proposed changes are
shown in legislative format on the following pages.
Complete review of Mission Statement, Vision and
Tactical Elements and receive City Council direction on
desired changes.
PRIOR LAKE STRATEGIC PLAN
MISSION STATEMENT
Adopted ....... j v, 1995
February5,1996
The City of Prior Lake is committed to implementing the
Comprehensive Plan which provides for ~c:":ing ~ .......... ~
--~. ~.~v~, .... environmentally sensitive community development, robust
business growth, financial stability, public safety and diverse
recreational opportunities.
PRIOR LAKE STRATEGIC PLAN
THE VISION
Adopted ~
February 5, 1996
At buildout the City of Prior Lake will be balanced between residential,
commercial and business. Strong neighborhoods and homeowner
associations will characterize most developments, neighborhoods will be
connected by transportation amenities for pedestrians and motor vehicles.
Platting will be encouraged through larger Planned Unit Developments to
preserve natural features. While single family dwellings will be the
predominant housing type, townhomes (for empty nesters) and multifamily
developments on major arterials are expected.
Neighborhood commercial centers will predominate, although a few
community centers will exist. Commercial development will be localized
primarily to major arterial intersections involving State Highway 13, County
Road 42, County Road 44, County Road 21, County Road 12, County Road 82
and 83. One regional center is expected at the intersection of County Road
42 and 83.
Smaller businesses will be predominant. The focus will be on office, light
industrial and light manufacturing. Small office, warehouse and industrial
developments are expected along CR 21'. One or more corporate office parks
are expected. Business concentrations are expected along State Highway 13,
CR 21 and CR 42.
Prior Lake is proud to be the home of the Shakopee Mdewakanton Dakota
Community, its tourist attractions and international network of businesses.
The city seeks to work cooperatively with the Dakota Community
government toward mutually beneficial objectives. The city emphasizes its
historical roots as a small town resort area with a downtown, and
incorporates these historic facts in its development plans. 1 Positive family,
individual and community values will be reinforced.
Services provided by the community will be characterized by quality. An
emphasis will be placed on maintenance and replacement of infrastructure
with the diversified tax base to support needed government services.
A twofold recreational system will be available. One is characterized as the
recreation industry created by the Mdewakanton Dakota Community. The
second will consist of Prior Lake, Spring Lake and numerous natural areas
dedicated to the public to preserve their natural features. These major areas
will be augmented by community parks, playfields, neighborhood parks and
trails. These facilities will be programmed for recreation directed toward all
ages and interests.
The city will plan for and facilitate remodeling of areas requiring
redevelopment along a consistent theme as appropriate. Prior Lake's
economy is not subject to down turns caused by excessive reliance on one
industry or another.
STRGICIC.DOC 3
PRIOR LAKE STRATEGIC PLAN
VISION ELEMENTS
Adopted ....... j v, !995
February 5, 1996
Transportation
Work to achieve quick and convenient access between Prior Lake and
the metropolitan area, airport and out state Minnesota in a manner
which is coordinated with mass transit needs, e.m construction of
CSAH 21 to the east and to the north
Maintain r~^.,~
...... ~ a transportation system TM ..... ~" element in the
Comprehensive Plan which assures high volume roadways throughout
the community and provides access to residential neighborhoods
through local road systems.
Maintain optimum road conditions through regularized sealcoatinm
sweeping, strioinm reconstruction and upgrade.
Integrate planning and fcr construction of road, trail and sidewalk
systems.
Minimize traffic regulatory signage and equipment to that required
by law and conducive to a balance between traffic volume, speed and
safety.
Commercial/Industrial
Reserve sufficient development acreage space on major arterial
roadways for neighborhood, community and regional centers based
unon periodic market analysis.
Seek Have commercial industrial development which meets
customers needs, city aesthetic standards, and is consistent with
mass transit objectives, and has a positive imoact upon tax base.
Install arrival monuments and directional signs at the major
highways for community identity and so that amenities can be easily
located.
STRGICIC.DOC 4
Housin~
A. Pursue the principles and goals of the city's Livable Community
B. Develop~ adopt, and m~ntain ~hat zoning and sub.vision codes
w~ch pro. de specific ~rection regar~ng affcrdghlo uses in each zone
andm~-i..i...u-- ._ quarry building standards.
C. Promote the platting of large planned unit developments to prese~e
natural features and park land.
Redevelomment
A. Promote the Have a ~hcmc for redevelopment of e~sting commercial
areas inclu~ng in ~ccal lccatic=g cuch ag Gateway, Downtown and
Priordale w~ch are consis~nt thematicaHv~ are of top construction
ouaHtv, meet long ~rm market needs and are mutua~y supportive.
B. Identi~ in advance the need for redevelopment of e~sting residential
structures and prevare a long range plan for such action.
Public Services
A. Effectively de~ver basic public se~ces w~ch prese~e and protect
the community and its residents.
B. Explore tech~ques which assure cost effective, quarry pubic
services.
C. SvstematicaHv solicit pubic feed back on se~ces through commum~
survey,
Social Structure and Leadershim
A. Conduct at least one city wide annu~ event invol~ng planning and
execution of community groups.
B. Ident~ and implement a plan for m~tai~ng ongoing
commu~cation between the commum~ ~cnDc and the city
orga~zation.
C. Communicate the Comnrehensive ~tratc~c plan components and its
regular update to the residents so that it will remain a living
document and will receive regular review update and publicity.
D. Elicit a means of involving neighborhoods in city affairs.
E. Foster intergovernmental cooperation.
Financial
A. Complete five year capital improvement programs intended to match
construction and reconstruction needs with available revenues.
B. Provide the necessary financial resources for paying for city wide
infrastructure.
C. Evaluate the impact of government actions on revenue sources and
property tax levies to balance development speed and affordability.
Tourist/Recreation Industry and Dakota Community
A. En~age in ~"~Ac~- ~ ' ~--'-^"~-- -~ .... '~ ~-~
joint ............ . ~-'~ efforts with
Dakota Community and Tourist industry in adjacent cities a_~s
appropriate.
B. Communicate Str~tc~ P!"~r. ~r.~ the Comprehensive Plan to
Dakota Community to identify opportunities for collaboration.
C. Focus on government to government relationship between Shakopee
Mdewakanton Dakota Community and City of Prior Lake
Community Recreation
A. Establish and implement construction and maintenance standards
St~n~r~ ~n~ cctc. b~A~k.c~ ~n~ !cc~ticn~ ~c!cctc~ for neighborhood
parks, community parks and playfields.
B. Plan and construct a trail system ie dc;'c!opc~ which connects
residential neighborhoods, businesses and promotes pedestrian and
non-motorized vehicle safety near high volume roadways.
S~RGICIC.DOC 6
10.
11.
Complete park construction and maintenance ic aggrcgcivc and
CCmF~!ci~d in a timely fashion.
Park and Recreation efforts are consistent with city comprehensive
planmng ..... recreation industry objectives, and community needs.
Police
Promote proactive rather than reactive Police ~"~ cafcty
r .... measures
through regular preparation of a five year police
strategic plan.
Regularly assess the effectiveness of community policing efforts such
as. Neighborhood Watch, DARE, School Liaison. and Dakots
Community Liaison.
C. Plan for new building needs and financing
Fire
Promote prevention through preplanning, community right-to-know,
education, fire insnection and aggressive but realistic fire code
enforcement
B. Evaluate the a~nroDriateness of constructing a satellite fire.
C. Maintain strong volunteer fire deoartment through ongoin~
recruitment, training, eqnipment, acouisition and management.
Evaluate the costJsafetv benefit of installing Opticon type control
devices on traffic signals at kev intersections.
Identify the number, type and acouisition schedule for mobile
eouioment needed to cost-effectively meet long range city fire fighting
needs.
STRGICIC.DOC 7
CITY COUNCIL WORKSHOP
Session Summary Sheet
January 19 and 20, 1996
Session Title:
Day/Time:
Presenter:
Purpose:
Background:
Desired Outcomes:
Actual Outcome:
CITY ATTORNEY I - Starting off on the Politically Correct
Foot
January 19, 1996 - 1:00 p.m.
Suesan Lea Pace, Tom Barrett - Popham Haik, Frank
Boyles
Describe for the Council how the city staff and Council
can use its City Attorney firm as an effective resource in
the conduct of day to day municipal work.
Popham Haik became City Attorney on January 1, 1996.
Because this is a new law firm which philosophically
believes in preventive law, it is important that expectations
are discussed and agreed upon. Attached is a
presentation outline from Popham Haik. Also included is
an organization chart showing the attorney's position in
the overall organization format.
Clear understanding between Council and City Attorney
regarding when, how and why to use the City Attorney as
a resource.
II. OUTLINE: A NEW RELATIONSHIP
"GETTING OFF ON THE POLITICALLY CORRECT FOOT'
THOMAS J. BARRETT, SUESAN LEA PACE, FRANK BOYLES
Role of the City Attorney
Legal v. Policy
Limit Liability
Prevention
II.
When and How to Use the City Attorney
1.
In Preparation for Council Meetings
a. Council
b. Staff
At Council Meeting
Day-to-Day
III.
Expectations of the City Attorney- A Dialogue Between
the Council, Manager and City Attorney.
421/22106176 1/16/96
IV.
How
it Works in the Firm
Who To Contact
a.
b.
Office Hours
Training and Resources
a. For Council
b. For Committees
c. For Staff
Periodic Reporting
a. Fee Statements
b. Litigation
c. New Caselaw/Statute
Suesan Lea Pace - Day-to-Day
Tom Barrett - Council Meetings
VI.
The Transition - Frank Boyles
1. Cases Lommen and Nelson will handle.
2. Cases Popham Haik will handle.
421/22106176 1/~6~96
POPHAM HAIK ATTORNEY CONTACT LIST
FOR CITY OF PRIOR LAKE
Name Phone Number Secretary
Phone Number
Suesan Lea Pace, Esq.
(827-2187 - home)
E-mail: PaceS@Popham. com
334-2626
Suzanne Matulis 334-2666
Thomas J. Barrett, Esq. 334-2676
(699-1772 - home)
E-mail: BarrettT@Popham. com
Suzanne Matulis 334-2666
Christopher A. Lidstad, Esq. 334-8810
(645-3020 - home)
E-mail: LidstadC@ Popham. corn
Judy More 334-2702
Additional Contacts:
Kevin P. Staunton, Esq. 334-8310
E-maih StauntonK@Popham. com
Steven A. Kaye, Esq. 334-8041
E-mail: KayeS@Popham. com
Carrie L. Bazella 334-2696
(Legal Assistant)
E-maih BazellaC@Popham. com
Julie Gross 334-8788
LeeAnn Peterson 334-8820
Mary Haro 334-2716
GENERAL INFORMATION:
Popham Haik Switchboard: 333-4800
Fax: 334-8888
If you reach our voice-mail system, and do not wish to leave a voice-mail message or would like to
have the person you are trying to reach paged by our operator, please dial "0," followed by the
pound sign C#") to connect to an operator.
228122105334 1/16/96
CITY COUNCIL WORKSHOP
Session Summary Sheet
January 19 and 20, f996
Session Title:
Day/Time:
Presenter:
Purpose:
Background:
Desired Outcomes:
Actual Outcome:
MINNESOTA VALLEY TRANSIT AUTHORITY (MVTA)
WORKSHOP
January 19, 1996 - 3:00 p.m.
Jan Wiessner, Bob Thistle, Bev Miller
To solicit council input regarding current and future transit
opportunities and how they can best serve the City of
Prior Lake.
Jan Wiessner and Bob Thistle have been retained by the
MVTA to conduct a written survey of participating
communities. Through the survey the MVTA intends to
obtain information about user needs to be included in their
strategic plan. Attached is a copy of the survey
completed by Prior Lake staff to be used to facilitate
discussion.
Provide Ms. Miller, Ms. Wiessner and Mr. Thistle with
specific input regarding the role transit should play in
serving Prior Lake residents and businesses now and in
the future.
S~WKSHi~.DOC
Minnesota Valley Transit Authority
1995 City Government Survey
Frank Boyles Name
Prior Lake CRy
City Manager T~
Introduction: In order to accommodate the community's future transit service needs,
the Minnesota Valley Transit Authority (MVTA) would like to know what local public
officials ere thinking about their services. Individual responses to the questions will
remain anonymous.
1. In general, how well do you think the MVTA Is meeting the current transit needs of your community;'.
__ Excellent __ OK
__ Very Good X Poor
2. In youroHnlon, do msldents~-out"commun~les mce~eboaertrans~se~ce~an msldon~
'non-oH-out"communlt~s?
(potentially)
X Yes ,~, __ No __ DonlKnow
Comments:
They have the opportunity to do so. Whether they do is
an imponderable.
3. What teedback doyou hearlmm resldonts about the MVTA's sen/Ices or other publictransportallon · services in the community?
"There is no convenient bus service in our cum~nunity." The common
complaint is it's not going where I want to go, when I want to go there
from where I am. I don't think there is a high degree of public awareness
or usage of MVTA service.
How can the MVTA help you respond Io the public's concerns about trans~ Issues? (mbr peopb lo
us, have us call them dlm~ have us prepare responses ~r you. ~c.)
Start doing regular advertising in the Prior Lake Wavelength and local
access Cable TV channel. Improve the local Park and Ride lot. Place
periodic articles in Prior Lake American. Conduct a survey of potential
Prior Lake riders to find out what service could be supported.
5. How do you usually receive Inlormallon about lhe MVTA (newsletter, newspaper articles, your
representative to the MVTA Bcanl. public meetings, etc.)?
MVTA agenda packets and City Council member.
Jan Wiessner '~ (6t2) 631-1369 ~12/8/95 (~528 PM
6. Do you have any suggestions lor how the MVTA could Improve its communications with you - or with
the public?
Start doing regular advertising in the Prior Lake Wavelength and local
access Cable TV channel. Improve the local Park and Ride lot. Place
periodic articles in Prior Lake American. Conduct a survey of potential
Prior Lake riders to find out what service could be supported.
7. At which level(s) do you think transit planning and decision making should occur - the city, county,
MVTA, Metropolitan Council and/or state levels?
Long and medium range planning - MCTO short
range planning and operation - cities and vs. operation
counties through joint powers organizations.
8. Do you have any suggestions for how the MVTA can more ellecitvely assist you In planning for your
community's transit needs? (such as assist with comprehensive planning for transit In your
community?)
- Gather hard data on existing needs and propose ways to meet those needs.
- Review adopted 2010 Comprehensive Plan and recommend steps to be taken
to make development transit friendly and specific types of transit services.
9, As you probably know, Ihe MVTA does not have Its own taxing authority and must have ItS budget
approved by the Metropolitan Council. As budget pressures increase, the legislature may consider
alternative funding options. Would you be willing to support the following 135W Solutions Alliance
options for Increased transportation funding? (Please check yes, maybe, or no for each opllon).
Yes Ma,y~ No
A. Increase the state gasoline tax by 5 cents per gallon.
The revenue raised would be used for highway and transil
purposes. Estimated Revenue: $120 million.
X
B. Allow lhe Metropolitan Council to increase the sales
tax in the Twin Cities Melropolitan Area by an amount not
to exceed 1/2% with the proceeds to be used for transit
purposes as determined by the Metropolitan Council,
assuring a negotiated equitable settlement with the
opt-out providers. The revenue raised would replace
the transit property tax lew and moet of the state appro-
prlaiton Ior transiL Estimated Revenue; $154.5 million.
X
C. Extend the general sales tax to retail sales of gasoline
and appropriate the revenue generated to a constitutionally
dedlcetsd transportation fund which can be used lor both
highway and transit projectS throughout the state.
Estimated Revenue: $183 million.
X
D. Do you have other suggestions for transporlalion funding?
X
Comments:
2
Jan Wie;,srl~' ~' (612) 631-1369 ~12/8/95 ®529PM r54/5
10. Do you think expanded transit a~cese coIJId aselst your community Padlclpate In the livable
communities program? If so. please desorlhe.
Yes. Development along County Road 42 will feature a significant
concentration of multi-residential units. These units are likely
to house some of the 3000 plus employees that work at the Dakota
County Casino.
11. There are many ways the MVTA and local govemments can oollaborate with each other. Please
Indicate your level of support for the following collaborative Ideas by checking the yes, maybe or
no columns.
A. Suppat transit decision making at the local level.
Ye~ ~ N~
X
B. Promote transit service In your city newsletters.
X
C. Clean bus shelters.
X
D. Install bus stop signs.
X
E. Install bus shellers.
X
F. Give prlonty plow status to bus routes.
X
G. Provide storage for buses and/or allow the MVTA to purchase luel at x
your facilities.
H. Help maintain equipment.
X
I. Include transit Issues In your plans for development.
X
J. Support legislation to have MVTA funds go directlylmm counties to
the MVTA (ratherthangothroughthe Met. Council).
X
K. Consider consolidating transportation related planning, maintenance, X
development sen/ices at the city, county, and MVTA levels.
L. Provide additional security assistance at the park and n~de lois,
such a s having local police monitor security cameras.
X
M. Provide supplemental clly funds !o support ihe MVTA.
X
N. Il transportation expenses qualify for TIF funds, would you be willing to X
use TIF funds to support transportation expenses?
3
Jan Wiessne~ l~r (612) 631-1369 8M12/8/95 G530PM
12. Do you have aher sugge~ns fo~ ways we can wo~ together to Increase the efledlveness ~
tmnspo~alon services ~r this community?
G±ve the C±ty Counc±l an annual oral report of your activiC±es and the
upcoming challenges. Tell them about how your 5 year plans include
service to the municipality.
13,
What are your communlly's current plans for development for the next 5, 10 and 15 years? (Please
use additional paper or enclose copes of plans or reports Il available.)
(See attached draft 2010 Comprehensive Plan adopted by the City Council.)
14. Do you see your community's transll needs changing during the next 5 - 15 years? Il so, please
describe.
Yes. Greater desire for commuter services from 2 working member families.
Reverse commuter service for businesses which will be locating in the
community over the next 5-10 years. Internal circulator to serve those
wishing to go to recreation center, beaches, Valleyfair, or commercial
areas within the community.
15. Wh~addfflonalsewlcesshouldlheMV'rAconslderprovMing?
Travel Demand Management for communities with a large employer/emploYee
base to identify carpooling, vanpooling, or other services which might
benefit them.
16. Olher comments, suggestions?
NO.
4
O
CITY COUNCIL WORKSHOP
Session Summary Sheet
January 19 and 20, f996
Session Title:
Day/Time:
Presenter:
Purpose:
Background:
Desired Outcomes:
Actual Outcome:
COMMITTEES AND COMMISSIONS - Goals, Enrichment
and Training
January 20, 1996 - 8:30 a.m.
Frank Boyles
Improve the ability of each commission/committee to
accomplish their responsibilities.
The effectiveness of our four committees/commissions
has a considerable impact upon how well the City
accomplishes its annual goals. The Council should
discuss the following:
1. Is the committee/commission accomplishing its
mission?
2. If improvements are possible then what are they?
3. What training would lead to desired outcomes?
4. In light of the above, what should be each committee's
goals and objectives for 1996.
Attached are the draft goals for each committee/
commission together with a discussion outline.
Specific direction with respect to each of the above.
Committee:
Issue 1:
"2-3-4
DISCUSSION OUTLINE
Committees and Commissions
PLANNING COMMISSION
Is the Planning Commission accomplishing its mission as set
forth in the Bylaws below?
DUTIES OF COMMISSION: The duties of said Planning
Advisory Commission are as follows:
To keep the City Council and the general public informed
and advised as to all planning and development matters and
make recommendations to the City Council with respect to
any current or future planning.
B. To prepare and keep current, in conjunction with the City
Planner, the Comprehensive Plan. (MS 462.355 Subd. 2)
To monitor zoning and planning changes affecting Prior
Lake and local communities and identify factors and reasons
for changes and how they apply to or affect Prior Lake.
To research and present any information from public
newspapers, public forums/workshops or publications
indicating changing trends or conditions.
E. To recommend principles and policies for guiding action
affecting development in the City and its environs.
To determine whether specific proposed developments
conform to the principles and requirements for the
comprehensive plan and the City ordinances.
G. To review and make recommendations to the Council on
planned unit development and subdivision proposals.
To hold public hearings for subdivisions, planned unit
developments and rezoning applications and furnish the
Council with information and recommendations of such
hearings.
I. To consider variances and home occupation permits. Make
recommendations to the City Council on rezoning
$SWKSH~.DOC
applications, amendments to the Zoning and Subdivision
Ordinances and conditional use permits.
J. To prepare and submit to the City Council within sixty (60)
days after the end of the calendar year a summary report of
all variances granted to applicants from January 1 through
December 31 of that calendar year. The summary report
shall contain such information as deemed necessary and
requested by the City Council."
Issue 2:
If improvements are possible, what are they?
Issue 3:
What training would lead to these desired outcomes?
Issue 4:
Review and finalize 1996 Goals and Objectives.
$SWKSHP,DOC
AGENDA #:
PREPARED BY:
SUBJECT:
DATE:
DONALD RYE, PLANNING DIRECTOR
1996 PLANNING COMMISSION GOALS AND
OBJECTIVES
JANUARY 19, 1996
As part of its continuing role under the Planning Commission Bylaws, the Planning
Commission has in the past reviewed the accomplishments of the previous year and
established objectives for the coming year.
At its a meeting in December, the Commission reviewed suggested goals for 1996 and
developed some additional goals. This report summarizes the results for 1995 and
contains the Commissions goals for 1996.
SUMMARY OF 1995 PLANNING COMMISSION ACTIVITIE~q
During 1995 the Planning Commission reviewed 3 conditional use permit applications, 7
home occupation permit applications, 2 vacations, 12 subdivisions and 42 variances.
The Planning Commission completed consideration of, conducted public hearings on, and
made recommendations for the adoption of a new comprehensive plan. In addition, the
Commission completed study of and recommended changes in the City Code related to
the following topics;
1. Tree Preservation,
2. Shoreland Regulations
3. Recycling Facilities
4. Signage for Conditionally Permitted Uses
In sum, the Planning Commission has substantially met its goals for 1995.
PROPOSED 1996 GOALS
16200 ~i,~ek Ave. S.E., Prior Lake, Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
Following is a list of the Planning Commissions goals for 1996.
1. Amendment of the Zoning and Subdivision Ordinances
Timeframe: Mid-summer
e
Following adoption of the Comprehensive Plan by the City Council, work will
begin on modifications to the ordinances which are required to implement the
goals, objectives and policies of the Comprehensive Plan. A number of study
sessions will likely be required to support this process. Specific topics which will
require attention include;
Creation of new zoning districts and standards for commercial
development along the County Road 42 corridor,
Update of the City's PUD ordinance,
Review of standards for office and industrial development in the City,
Streamlining of the City's development review process, particularly for
subdivisions,
Review of standards for housing development in light of affordable
housing objectives.
Development and Adoption of a Housing Action Plan
Timeframe: June
The Metropolitan Livable Communities Act requires the developmem of an action
plan to implement the community's housing goals. A part of this plan would
dovetail with the review of standards for housing development.
Develop a Coherent Strategy for the Development of the City's Commercial
and Industrial Districts
Timeframe: September
The Comprehensive Plan identifies more area in the City for commemial or
industrial development, and the need for a cohesive approach to economic
development. The accomplishment of this goal should involve joint Planning
Commission/City Council/Economic Development Committee study sessions.
Review of Conditional Use Permit, Home Occupation Permit, Variance,
Vacation and Subdivision Applications.
Timeframe: Ongoing
Participate in the development of the Capital Improvements Program
At its' joint meeting with the City Council, the Commission expressed a desire to
be more directly involved in the development of the CIP and the Council agreed
that this was appropriate. The CIP is one of the most important tools available to
implement the recommendations of the Comprehensive Plan.
Participate in activities intended to enhance the community image of Prior
Lake.
The Commission felt it was important to be involved in projects which enhanced
the City's image but did not require large expenditures of money. Such projects
might include gateway signage, for example.
Increase input from, and understanding of, other agencies.
The Commission is seeking informational discussion and study sessions with
other agencies whose responsibilities require contact with the City. Such agencies
include the Department of Natural Resources, MnDOT, Scott County Planning
and Highway departments and the Metropolitan Council.
Conduct at least two field trips within the community to increase familiarity
with the City and review development issues in the field.
The Commission believes that such trips are beneficial in that they allow
members to review and discuss development issues on an informal basis while
gaining a greater understanding of development issues in the City.
DISCUSSION OUTLINE
Committees and Commissions
Committee:
Issue 1:
Lake Advisory Committee
Is the Lake Advisory Committee accomplishing its mission as
set forth in the Bylaws below?
"The Prior Lake Lake Advisory Committee (LAC) was created in
November 1991 by an act of the Prior Lake City Council to: (1)
research, study and make recommendations to the City Council
on the information contained within the report entitled WVater
Resource Management - A Guide For Balanced Future", (2)
research, study and make recommendations to the City Council
on the Lake Review Committee Report Work Program,
approved by the City Council on June 17, 1991 and, (3) serve
as an advisory body to City staff and City Council on the many
lake management related issues being addressed by the
various jurisdictions within the watershed."
Issue 2:
If improvements are possible, what are they?
Issue 3:
What training would lead to these desired outcomes?
Issue 4:
Review and finalize 1996 Goals and Objectives.
SSW¥~tIP.DOC
CITY COUNCIL WORKSHOP
Session Summary Sheet
January 19 and 20, 1996
Session Title:
Day/Time:
Presenter:
Purpose:
Background:
Desired Outcomes:
Actual Outcome:
CITY A']-I'ORNEY PRESENTATION The Legal
Environment
January 20, 1996 -10:30 a.m.
Suesan Lea Pace, Tom Barrett - Popham Haik
Acquaint or re-acquaint city councilmembers with statutes,
case law or regulations which impact the conduct of city
business.
The City Council must operate within the confines of a
myriad of state laws. This session is intended to
familiarize councilmembers with these requirements.
Attached is a discussion outline from Popham Haik,
together with reference materials for your use.
Stimulate a discussion about how the Council can
accomplish its objectives within the confines of these
laws.
II. OUTLINE: THE LEGAL ENVIRONMENT
General Powers of a Statutory City
A. General
B. Specific
II. City Council and its Powers
II1. Ordinances and Resolutions
IV. Open Meeting Law
V. Data Practices
VI. Data Retention
421/22106176 1116/96
CITY COUNCIL WORKSHOP
Session Summary Sheet
January 19 and 20, 1996
Session Title:
Day/Time:
Presenter:
Purpose:
Background:
Desired Outcomes:
Actual Outcome:
COURT RELATIONSHIP
Opportunities for Cooperation.
Chief Judge Lynch:
January 20, 1996 - 1:00 p.m.
Chief Judge Lynch
Respond to questions submitted by Savage and Prior
Lake.
A key relationship exists between the city and the court
system. There are areas for improvement in this
relationship. Chief Judge Lynch has consented to be
present at our January 20 session to respond to the
attached questions submitted jointly by Savage and Prior
Lake. I expect Savage Administrator Steve King, Savage
Police Chief Gordy Vlasak, Prosecutor Pat Ciliberto and
Prior Lake Police Chief Dick Powell to be present as well.
Also attached is the text of the MADD news release from
two weeks ago.
Identify how to improve court system responsiveness to
city needs.
SSWTg, SHP.DOC
SUGGESTED QUESTIONS FOR CHIEF JUDG~ ~-DWA~D LYNCH
JOINT METING OF PRIOR ~ AND SAV~&;E CITY COUNCILS
1996
follovi.ng sen"aonaLnc3 9uidelirma, a,, to fines ~ ~1 ~.J.u~. Do you h&.9~
foL-mm of c~u'~mrron~m,
· ,2'o41 ~lmm?
% r~noa?
f~ ~o~i~ozl. We ph~lo~ally believe ~C ~he v~o~aCoc creates
~e ~hoee fa~o=, coneid~ ~ ~ ~ ~ ~om~u~lon of violators?
0
DQ you have othe~ muggest£onm £or ad;jumt£ng tho
~mamm t~Xlnmmm, c~uco costs, and
time when ti%ore are m~ny <e~'netive and divo~mion l=ogramn in existence.
sentencing o~ornat£ves &nd d£vermion p=ograms?
their performance?
Arm jud~em cot&tod throughout the D£mtric~c? In rotation a mesas ta
3v
the current ~udim~al system?
December 27, 1995
Chief Judge Ed Lynch
Court Administrator's Office
Scott County Courthouse
428 South Holmes
Shakopee, MN 55379
Subject: January 20, 1996 City Council Workshop
Dear Honorable Chief Judge Lynch and Ms. Vohnoutka:
This letter confirms that the Prior Lake City Council will be conducting its annual winter
workshop on Friday and Saturday, January 19 and 20, 1996 in the Yankton/Teton rooms at
Mystic Lake Casino.
As part of the workshop, the Council has scheduled a two hour session with you to discuss
areas of potential cooperation between the cities and court.
We would like to explore with you how the cities and court can work together to save our
common taxpayer money through more effective scheduling, fine and forfeiture administration
and any other opportunities that might be available. To assist you in preparing for the session,
I have attached a list of questions which we will be asking.
As we discussed over the phone, the City of Savage is interested in conducting a similar session
with you as well. To save your time I have invited them to this meeting. Pat Ciliberto, the
Prosecutor for both Savage and Prior Lake, and Police Chiefs Dick Powell and Gordon Vlasak
will also be present.
We look forward to seeing you at 1:00 P.M. on Saturday, January 20. If you have any questions
please call me at~47-4230.
Since~ ~e~r~a_.~/
cc: Steve King
Pat Ciliberto
Dick Powell
FB/db
16200 Eagle Creek Ave. S.E., Prior Lake. Minnesota 55372-1714 / Ph. (612) 447-4230 / Fax (612) 447-4245
AN EQUAL OPPORTUNITY EMPLOYER
FROM PRIORLAKEPD
ilibert P.~2
Truly MADD
District"'~u,dges
criticized' for 'lax'
DWI sentences
countie~ ~ave ,~lmtlar ~rr~st
St~-[[Wfitez / rate~ ~ 1,0~ r~id~. No~e
A rec~y-rete~ed study ~ of ~e four ~st ~ lud~
Mo~ers ~st D~nk D~gg co~d be rea~. (or c~t.
rec~e ~t~ ~es or less J~ s~dy were ~d off to
time ~d sente~ce~ in Scott judges during, the week of
~e ~D $~dy, rel~ ~Judg~ ~e~ 85-p~nt of
We~esday ~ ~or L~e, ri- ~e c~s ~ ~.
~wno h~e ~e b~ of ~e ~d~e ~e~ Da~es~out
unapter of ~D began ~e
study tn ~ly 1994 us~g a new ~~.
computer pro~ ~d vol~fl- ' ~e~esh~d~outto~t-
t~s to r~ch eo~ reco~ ~e offend~ ~ ~t ~s~et
~ ~e ~ju~ ~s~em. ~e judge ~om~ ~o~e, 8~0 to
report md~ted that ~e ~o
01-0~-1996 10:4?AM ~OM P~IO~LAK~PD ilibect P.OS
,were i
rested for
an~
handed ~ ~
unty s DWI '100
,~ Johnsan~ 35b
and Oei'ald · and $5(}0 in less than',I0
1o- ? fn th~Third Didtrict
nn~ oft$~O0 and up
50~ andtSO~per¢~t of
they he~ccldurin~ lO@~.
A~ fo~fjaii.~e for defenda~t~
with one pciOr offense ~ w~
the mhiimum mandatory jail
lime for ~tefendants with one pri-
or offen~e is 30 days in jail and/
~ and pres- or 240 liours of community ~er-
vic~-- ~avies handed out sen-
tences of 30 to ~14 days in 50
perc~nt~fher cases in 1393 and
count), no ieommuntty-servlce time, She
assi~ne~i jail time of one to 29
days in [jail in less than 20-per-
Hoovei' cent oflher cases, Atkins
~lgned J~ll time of 30 to 44 days
in :just lover 40-percent of his
cases and. 45 days or more in
just ov~ 20-percent of similar
,~ , the c~e~ h~ he~rd in 1993, Judges
~ committee Howe and Young sentenced de-
study! *I fendan~s to stints of one to 29
ge~: ar- days inl2S-percent or le~s of the
1993.'
stiffer ~i~.es 'aria,. more iai!, time
,than 'th~ J~dg~ i~*t~-Flrst
i t~ct.,B~dges in me nr~t Dis-
tricot have a prOgr~m called Safe
St~eets~hich Uses I~-home de-
te~tion ~d chefftie.~l c~ePehd~-
cy trea~n~ent with fines and jail
time, sai~l Je.~TyWinter, the ~.d-
minist~.t~r for the Fn-st Judicial
Dist~ct }The'Sale Str~t~
~r~rn st,~ted ~n l~te 1993. "We?e
tr~ing toltake a more conte.m~b-
rary app?oach to this issue,
~d. '
also hammed'ed
reducing ~he
ch~'ge~-- from gross misde-
meanor [o misdemeanor, or
demeanor to careless ch-ivin~L-
in about'l 5-percent of the c~s
es. This ~s especially t-~e in Rice
County ~hen blood-alcohol t~v-
'els are n, ea~ the legal minimpm,
· 10 or,Il,
The study also ~ndicated that
the nuniber~ ofyou~ people
lng cite~t for DWI offenses has
.dropped~, but that the numbers
of adult~ has gone up,
In pre~entlng the ~udv tolthe
media police chiefs and
them to t.~ke ti~s
in~ the Third District handed out
Dec.28 '9~ 12;21 SJPA TEL ~12~5792~ P. 2
Mothers Al~inst Drun~ Driving
IUCE & ~L'OTI' ¢ ,'OI~TY CHAI~k'.u
1993 CASE WATCmlqG REPORT
FOR RICE AND ~OTT COUNTIES~BY M~r~D
For 1993, we ~ere given the names of 458 people charged with a DWI offense in
Scott County:. 329 charged/n Hlce Cotmty, For moat of thla report we or~y used erases
which were completed - to eonvicUon, ~ or ~. In Scott County:, 447
cases, In Rice County:. 31~ cases, fl'he 'open eases' are indivldvnl~ who are out on
wa~,ant or the sentencing was not completed by the first part of 1995J
In lg93, Scott County's pOl~,lnUon w~s ~1-,242; Rlee Cmm*y's pot~lation was
51,122. Based on the atre~ numbe~, about the ~ percentage of the
~ ammt~ tn en~.h COunty:. SCOtt = .7%; Rice =
No prior
One prior offense
T~o prior offenses
Three prior offenses
No, O~ &vs~ No.
217 .15 263 .14
45 .17 96 .14
27 ,20 42 .14
10 .15 29
[orthosearrested}
18-20 22 .13 21 .13
21-29 147 .15 184 .14
30-39 101 ,18 172 .16
40-~0 48 .18 59 .19
51 + 11 .18 22 .17
3O-5O 46~ 45~ 5O96
50 + 6% 3~ 5%
RIC~ BCOT~
No. O~ ~ 1~o, O~
No prior offense* 175 .15 ~ .15
O~e prior 37 .18 80 .15
Two prlm~s 25 .20 S3 ,15
Three priors 8 .17 28 .14
No p~or oflkmse* 42 ,I6 59 ;15
One prlm' 8 .15 16 .17
TWop~ors 2 .14 9 .17
Three prlors 2 .21 1 no test
No prior offcrisc for this report, pertains to those,m~es where the offender was st-
rested and cha_rged vdth a mfsd~nor DWI. At time of arrest tha~ pertain did not
have a DWI c0nvictl0n 0n hts/her ~ord In the l~eVious 5 years 0r 2 DWIs 0n his/her
rec~d In the Imat 10 y~rs, A ~ to be conMd~ed as ~ a p~or for Ihts report
rmmt have beell charged with a gro~ misd~nor DWI m' an Aggravated Gross
In Rloe Comity:. DWI arrests were 81% males and 19% females. In [~oott C,o~miy:. DWI
arrests were 80~ males and 20% femsles, iltate ~ 82% males and 18% females.
D~c.2~ '~ 12:22 $~ ~ 612445772B P. ~
8TATI~TIC8 ON RI~UCTION OF Tree CHARGE
· In Rice County, the charge w~ reduced whe~ the alcohol cm~ce~tration {I~C) ~ at
.10 for 78% of the case~ (11 out of 14}. ~d 5095 oft_he cases (11 of 22) when the HAC
was at. 11. The percentage of reduetton~ dropped ~nlflcantly when the BAC was
In Scott County. 47~ afthe cases were reduced at ,10 HAC {9 out of 19}. 380~ of the
~ases at .11BAC (11 out of 29} ami 26~ of the eases at .13 lka. C (8 out of 31}. There
In Miata, you are assumed ~tmdcated ffyour alcohol concentration is at .10 or
above. You can be lntmacated or Imtmired below that level, but then flae s~e must
Very few _~.,_,~a were dismissed or acqul~ in either county,
There were 61 cases that ~howed the offender re~used testing in Scott Count~, 45 cases
in Rice County. It i~ against the law~o ~-er~se to take an alcohol concentration test.
JUDGE STAT~'/~C~
Three judges in Rice County handled 96~ of the DWI cases in 1993 {the
remaining 25 are open cases}: Judge Borene -- 45~, Judge Johnson -
~md Judge Wolf -- 15%.
In 1993, four Judges
Judge Atldnn -- 27~. Judge Hmm -- 27~, Judge Young - 22 95, znd
Judge Davl~s --
SEN'rEIqC~NG 8TATIIrrlCS* { 8~ ~ )
Judges decide se~*~ _~n~ but the pra~cu~or m-rW limes will come to the sen-
tenc/ng with a plea agreement OFFERED, The Judge does not lm~e to accept this
agreement, but ff the Judge does not, the offender can withdraw the plea ami go to
lrhll, ~ th~ ~ h~.l:lp~l~.
The sentencing eh=rts are based an prior offenses - n~t on final conviction charge, ff a
charge was reduced such as a misdemeanor 13WI to a careless driving charge, the sen-
tencing by the Judge is still recorded under ~1~o prlom" along with tho~e that were con-
· acted of a misdemean°r DWI. In both counties, when the charge is reduced, the fine or
Dec.2~ '~ 1~:25 S]F~ TEL 6124~'~(~8 ~=. 8
2 PmOR~ DUI ! FINE8 IMRO~D BY JUDGE
(~i~lm; m~ m fw I~mMII$
MAXIMUM PENALTY: ~3000 AND/OR 1 YEAR JAIL
MINIMUM MANDATORY JAIL TII~: ~0 DAYS Off 240 HR. COMMUNITY SERVICE
Dec.28 '~ [2:24 S J-PR TEL 612445772G P. ?
I
MAXIMUM PENALTY: $3000 AND/OR I YEAR JAJL
MINIMUM MANDATORY JAIL TIME: 30 DAYS OR 240 HR. COMMUNITY SERVICE
~1 IIRIOI~ DUI I J~MI. IIl(I BY JU~E
De¢.aO '96 la:~J SJ[~q T~ 61a445?Ti~!8 P. 6
0 PRIORS I FIdE~~ 8Y
"~ ,,1--~._ ,'_j--~_ '--L-~-.~J--.~-JI
r~ ..,,. n s,.,..~ nm ,,..,~ mmm
MAXIMUM PENALTY: $700 AND/O~I gO DAY8 AIL
0 PRIOJ~ I JAIL, ~ BY JUD(~
,,- ,-..,. mi ,..mo [] .+.,, sm --'---',
mm(mia lam~m. ,middl
Dec.~ '~ 12:23 SJPA TEL 612~3'~?~8 P. 5
--4--
For this report, if a olfemier was sentemced to electronic home mom.Lorlr~ it was re-
corded asJliJ] time.
Scott County ~.j ~m t~tea~ve probation program in place o~ned ~ ~,,
which ts used for some ~meat offenders, ummlly on their third or more o/fen.se, Under
this p~ixam, the oifender Is sentenced to 30 - 60 days In J~il or electronic home
mouitoring before being able to attend fh~_ intmudve ~ This may be one re_~_ ~on
ATTORNE~ ~TATI~rIE~
Jordan City ~omey
Nort1~eid City Attorney
Dundas City A~T
Scott county
~hakopee aty Attumey 1
Scott Joint Prom~utlon 201
107
9~ (3)
15°~ (16)
O~
LAW RWIrO~,~ ill~~ ~ ,&mmam~ ~
Scott County 8herLff ....................................................... 87
St:~t~ ~ ~/~ ~8~ ................................. 27
J~ ........................................................................... ~
~ C~ ~ ...................................................... 107
F~t ........................................................................ ~
N~e~ ....................................................................... ~
Sm~ ~ ~/~e ~ ................................... ~
Mo~ ...................................................................... 8
~ ............................................................................ 6
~ale .......................................................................... 0
FIN~S PA/D TO MUNICIPALITIES
MUNICIPALITY 1992
Shakopee $ 62,767 $ 62,565 0 % $ 63,877 2 %
New Prague 18,800 18,052 0 % 14,609 -19 %
Savage $1,293 56,358 10 % 61,571 10 %
P~ior Lake 53,464 61,020 14 % 46,353 -24 ~
Jordan .14,33~ 13,42I - 7 ~ ££,708. -13 %
Belle Plaine 13,357 12,423 - 8 % 15,507 25 %
1,615 2,355 46 % 1,016 -57 %
Elko
New Market 66 276 3154 120 -56 %
.$215,701 $226,470 5 % $215,061
TOTALS
Shakopee $ 67,116 5 % 7 % 2.33%
414 34 % - 7.67%
New Prague 14,07~ -44t % 74 % 21.334
Savage 89,315
Jordan 15,830 61% 31% 13.674
Belle Plaine 14,877 4 % 11% 4.33%
Elko 736 -38 % -119 % -16.334
n,oq ' . · .
reqn/ires us ~o send ~o the State of Mit~newo=a 20% of ~
all fines collected on Misdemeanors, Gross Misdemeanors
and Felonies w~th certain ex~e~ions. This has redUced.~-~U~
the amours sen= 'to each m~czpali.~y. , ~
J~e o~ ~9S in ~he following amours:
~~ ~S~opeeJ°in~ Prosecu~on~ - $$13'!,'27'92 '
~ese oosts are ge~rally ordered, on oases that are
~ arec°n~inued ~or dis~,sal ~d no o~er fines or f..Sordered. ' ~
Session Title:
Day/Time:
Presenter:
Purpose:
Background:
Desired Outcomes:
Actual Outcome:
CITY COUNCIL WORKSHOP
Session Summary Sheet
January 19 and 20, 1996
OTHER 1996 ISSUES
January 20, 1996 - 3:30 p.m.
Various
To provide an opportunity to complete the consideration
of issues raised at other sessions or discuss new issues.
This is an unstructured session available for use as the
council believes appropriate. If time permits, I will use this
session to summarize the two day session.
Complete discussion topics and summarize workshop.
SSWKSI~.DOC