HomeMy WebLinkAbout9A - Police/City Hall Bids16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
MEETING DATE:
AGENDA #:
PREPARED BY:
AGENDA ITEM:
DISCUSSION:
ISSUES:
CITY COUNCIL AGENDA REPORT
9AJuly 18, 2005
Frank Boyles, City Manager
CONSIDER APPROVAL OF A RESOLUTION APPROVING PLANS AND
SPECIFICATIONS AND AUTHORIZING SOLICITATION OF BIDS FOR THE
POLICE STATION / CITY HALL CONSTRUCTION PROJECT.
Introduction
The City Council has approved design development plans and the architect,
with input from the building committee, has been working to prepare the
construction documents necessary for bidding. The owner's representative,
Bill Wolters, will provide a report on the documents and Mike Cox of Wold
Architects is available to answer questions.
The City Council is being asked to approve the plans and specifications and
authorize the solicitation of bids for the Police Station / City Hall project.
History
In order to prepare construction documents, the architects have completed the
following:
· Verification of short- and long-term employee projections.
· Evaluation of building sites.
· Confirmation of critical department adjacencies.
· Establishment of standards for office spaces.
· Consideration of common space including Council Chambers and
conference rooms.
· Determination of basic design parameters.
· Consideration of aesthetic issues and blend with Downtown.
· Selection of interior and exterior building materials.
· Identification of systems (lighting, heating and cooling systems) which will
optimize the City's investment.
Current Circumstances
A detailed picture of all these issues is nearly complete. These documents will
take the form of plans and specifications for bidding purposes.
The City Council should determine if the building details as reflected in this
evening's report represent buildings which are:
· Consistent with the 2030 Vision.
· Durable.
· Capable of addressing City needs now and for years to come.
· Cost-effective from an operating perspective.
· The proper image for the Downtown.
· Supportive of the connectedness between Downtown, the lake and
Lakefront Park.
www.cityofpriorlake.com
FINANCIAL
IMPACT:
ALTERNATIVES:
RECOMMENDED
MOTION:
If the Council believes that these and other relevant criteria are met, then it
would be appropriate to approve the plans and specifications and authorize
solicitation of bids.
The estimated project cost is $13.25 million. Approximately $3.25 million will
be drawn from the building fund. The remaining $10 million is derived from
Economic Development Authority (EDA) bonds. The City will lease the two
buildings from the EDA to reimburse the bond proceeds plus interest.
1. Adopt the attached resolution approving plans and specifications and
authorizing solicitation of bids.
2. Take no action pending receipt of additional information.
Alternative 1.
h'~COUNCIL~AGNRPTS\2005'~0718 Solicit Bids for PD-CityHatI,DOC
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
RESOLUTION 05-xx
A RESOLUTION TO APPROVE PLANS AND SPECIFICATIONS AND AUTHORIZE SOLICITATION
OF BIDS FOR THE POLICE STATION AND CITY HALL BUILDINGS AS IDENTIFIED IN THE 2005-
2009 CAPITAL IMPROVEMENT PROGRAM
WHEREAS,
WHEREAS,
WHEREAS,
Motion By:
Second By:
The City Council has approved design development plans for the Police Station and
City Hall buildings; and
City Staff is recommending to move forward with the acceptance of the plans and
specifications for both buildings; and
Financing for this project is in place and the next step in the process is solicitation of
bids.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City Council approves the plans specifications for the Police Station and City Hall construction
project.
3. The City staff is thereby authorized to advertise for bids in accordance with State Statutes.
PASSED AND ADOPTED THIS 18th DAY OF July, 2005.
YES NO
Haugen Hau~len
Flemin~l Flemin~l
LeMair LeMair
Petersen Petersen
Zieska Zieska
Frank Boyles, City Manager
R:',,RESO[,,UTlU~DM~NRES",2005\new i'eso!utio~ form.DO, a~rw.cityofpriorlake.com
Phone 952.447.4230 / Fax 952.447.4245