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Home My WebLink About10E - Mayor & Council Salaries 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 CITY COUNCIL AGENDA REPORT MEETING DATE: AGENDA #: PREPARED BY: July 18, 2005 10E Frank Boyles, City Manager cuM- AGENDA ITEM: CONSIDER APPROVAL OF A ORDINANCE AMENDING SECTION 105.300 OF THE PRIOR LAKE CITY CODE RELATING TO SALARIES OF THE MAYOR AND CITY COUNCIL DISCUSSION: Introduction This agenda item recommends increases in the salaries of the Mayor and City Council members, effective January 1, 2006. History As part-time employees of the City, the Mayor and City Council members receive monthly salaries together with per diem payments based upon meeting attendance. These payments are intended to reimburse the Mayor and City Council members for expenses they incur in the day-to-day responsibilities of their office. The salaries set forth in the City Code have not kept pace with those of other communities, nor do they recognize the substantial time required to accomplish the job satisfactorily. Current Circumstances The City Council's Compensation Committee consisting of Council members LeMair and Petersen have reviewed the Association of Metropolitan Municipalities salary survey for cities of 10-20,000, 20,000-25,000 and 20,000- 30,000. Prior Lake's population is currently estimated to be between 21,500 and 23, 500. Shown below are the monthly salaries identified in the survey: Population Average Survey Data Mayor Council member (per month) (per month) $596 $480 $714 $531 $721 $546 Cities 15,000 - 20,000 Cities 20,000 - 25,000 Cities 20,000 - 30,000 By contrast, the actual 2005 Mayor and Council salaries are: $525 for the Mayor and $425 for Council members. www.cityofpriorlake.com I\COUNCiL\!\GNRFfS\2005\0718 salari'Pllbli\2l95'2'.~~9:fll'2~c/ Fax 952.447.4245 Conclusion The Compensation Committee recommends that wages be adjusted as follows for 2006, 2007 and 2008: 2006 2007 2008 Mayor (per month) $645 $675 $710 Council member (per month) $520 $545 $570 They also recommend that the per diem be adjusted from $40 to $50 per meeting. Each of the above adjustments is incorporated into the attached ordinance amendment. ISSUES: Any salary adjustment will not be effective until January 1, 2006. The Mayor and members of the City Council spend considerable time each day accomplishing City business. A typical week, for example, will include daily phone calls and e- mails from the staff, constituents, City Attorney or other Council members. Some of the correspondence can be very long and detailed such as legislative bulletins or litigation materials. In addition to attending each Council meeting, the Council member must read the agenda. Weekly, an Update memo is sent which is often 25-30 pages in length to help them stay informed regarding City activities. For Council-meeting Monday's they receive the Council agenda packet which is 50 - 150 pages, along with a work session agenda and packet. In addition to reading this material, Council members often visit sites and speak with affected parties regarding agenda items. Each of these responsibilities competes with the business and personal responsibilities of Council members. The Compensation Committee believes these adjustments are appropriate. The recommendation for an escalating rate over the next three years is intended to prevent what has occurred since the current salaries were established until now where the salaries are far below the averages of other communities. FINANCIAL IMPACT: Funds for this purpose would be programmed in the 2006 budget. ALTERNATIVES: 1. Adopt the attached Ordinance modifying Mayor and City Council salaries effective January 1, 2006. 2. Take no action. RECOMMENDED Alternative 1. MOTION: 1:\COUNCIL\AGNRPTS\2005\0718 salaries of Mayor and Council DOC ~''''''_h_~___'''___---'-''_;.','''''.'"'''''''''''~''_~''''''_'.'''''"'"~__..~_~......"_.,.,.__.____~~.,,.. .. .' '-~~"_.--"""'--"-""~-'-"'-'._"" _.._,._--,---~-_.._-~-----_.._---'''''.. SUBSECTIONS: 105.100: 105.200: 105.300: CITY ELECTIONS, OFFICERS AND TERMS OF OFFICE COUNCIL MEETINGS SALARIES 105.100: CITY ELECTIONS, OFFICERS AND TERMS OF OFFICE: The City Council shall consist of a Mayor and four (4) Councilmembers all of whom shall be residents of the City and should otherwise be qualified to hold public office pursuant to the laws of the State. Term of Office: The term of Mayor of the City shall be four (4) years commencing with the January 1, 1986 term of office. Except as hereinafter provided, Councilmembers shall be elected for four (4) year terms of office with two (2) Councilmembers being elected at each election. 105.200: COUNCIL MEETINGS: 105.201 Time and Place of ReQular MeetinQs: There will be at least two (2) regular Council meetings monthly in the City Hall. The City Council, by resolution, may schedule additional regular meetings or may cancel regularly scheduled meetings by majority of the Council vote. The regular scheduled meetings shall be held on the first and third Mondays of each month commencing at seven ~ o'clock (7:00) (~) p.m., or such other times and dates as the Council may from time to time by resolution designate. When a regular meeting falls on the same day as that of an official holiday, the regular meeting shall automatically be postponed to the following day, or may be cancelled by resolution of :1 majority vote of the Councilmembers. 105.202 Procedural Reauirements of the Reaular Meetinas: (1) Regular Business Session: A regular business session shall be conducted at each meeting of the City Council. (2) Prepare Agenda: The Agenda for each regular meeting will be prepared by the City Manager and shall be available the Friday before the following meeting. 105.203 Special MeetinQs: Special meetings may be called by the Mayor or any two (2) members of the City Council by writing, filed with the City Manager who shall then mail a notice to all the members of the time and place of meeting at least one day before the meeting. 105.204 105.300 : 105.301 105.302 105.303 105.304 105.305 Meetinas Open to the Public: All said meetings should be open to the public. SALARIES: The Mayor's salary and is horol:;)y establishes 3t rol:Jr hunsred EClventy fivo soll3r-E ($475.00) f)er month. !he salary of each City Councilmember is hereby established at the followina month Iv rate: three hundres &o'Jenty five doll::m~ ($J75.00) por month. The M3yor'E 3nd Councilmembere' E313rioE Eh3111:;)e reviowed by thCl City Counoil every two (2) ye3re on ClVCln ye3rE 3t the timo the City budgot is conEiseros by the Council. 2006 2007 2008 Mavor $645 $675 $710 Council member $520 $545 $570 This subsection shall take effect on January 1 st of the Y03r no~ Euccoosing tho City wise election. ThiE f)rovision Eh311 bo offootive J3nu3ry 1, 2002 2006. (amd. Ord. 00-03 - pub. 1/8/00). Per Diem: In addition to the salaries set forth in Section 105.300, Councilmember (for the purposes of this subsection, Councilmember includes Mayor) may be eligible for a per diem remuneration. Policv: The City Council deems it appropriate and prudent to remunerate City Councilmembers for participation in certain meetings. Such remuneration encourages Councilmembers to become more informed regarding constituent issues and better representatives of the City. Per Diem Rate: For each eligible meeting attended, a Councilmember will receive $4Q 50 to remunerate time spent and out-of-pocket expenses. Per Diem Reauests: A Councilmember requesting per diem remuneration for attending a qualifying per diem meeting shall do so on forms prescribed therefore. The request to the Finance Department shall indicate the number of meetings for which remuneration is requested, the date, time and organization conducting the meeting and the Councilmembers' role at the meeting. Qualifyina Per Diem Meetinas: The Finance Department shall approve per diem remuneration only for meetings which meet the criteria set forth below: (1) Subcommittees of the City Council to which a Councilmember has been appointed. (Examples include Special Assessment Committee, Annexation Task Force) (2) Meetings of City Advisory Committees to which the Councilmember is the liaison. (Examples: Planning Commission, Parks Advisory Committee, Lake Advisory Committee, Business Advisory Councm (3) Meetings of bodies to which a Councilmember has been appointed the City Council's representative. (Examples: Prior Lake Spring Lake Watershed Commission, Orderly Annexation Board, MVTA) I\CODE\secticnlOS DRAFT GE-20GS.doG -------r.....--'-.-----.---..'.-...'---...-'-.--.--"-..--."...,..... .. -,. ........,.... ,..,. "",..--,...--------,--- (4) Policy committee meetings or annual meetings or conferences of the Association of Metropolitan Municipalities, League of Minnesota Cities or National League of Cities. (amd. Ord. 01-08 - pub. 8/20/01 and effective 1/1/02) (5) Meetinas at which the Councilmember is actina as the representative of the City Council. (This Space Intentionally Blank For Future Amendments) IOS DR/\FT 06,.2005.00::