HomeMy WebLinkAbout5L 2016 2nd qtr Donations and Grants
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: JULY 25, 2016
AGENDA #: 5L
PREPARED BY: CATHERINE ASMUS, ACCOUNTANT
PRESENTER: DON URAM, FINANCE DIRECTOR
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ACCEPTING DONATIONS
AND GRANTS TO THE CITY DURING THE SECOND QUARTER OF
2016
DISCUSSION: Introduction
The purpose of this agenda item is to consider acceptance of donations
and grants made to the City during April, May and June of 2016 and to
authorize city staff to amend the budget for any additional revenues
received and expenditures that may be incurred to comply with grant
agreement and restricted donations.
History
Minnesota State Statute 465.03 requires that the City accept a grant or
demise of real or personal property and maintain such property for the
benefit of its citizens in accordance with the terms prescribed by the donor.
In addition to being a legal requirement, this resolution encourages
transparency in government and accountability.
Current Circumstances
A resolution has been prepared that identifies the donations and grants that
were received during the 2nd quarter of 2016 and the terms in which they
were presented. If a donation or grant was accepted under separate
resolution, it has not been included in this current list. While it is certainly
our intent to include all donations and grants for the 2nd quarter of 2016, we
recognize that we may have inadvertently missed some. Those will be
addressed in subsequent resolutions.
Conclusion
Staff is requesting that the Council accept the donations and grants
received and authorize them to amend the budget. Staff intends to seek
Council acceptance of donations and grants each quarter during the year
and amend the budget when appropriate.
ISSUES: This agenda item allows City Council to publicly recognize the donations
and grants made to the City in the interest of transparency.
FINANCIAL
IMPACT:
Certain donations and grants and their corresponding expenditures are
reflected in the annual budget due to their recurring nature. Acceptance of
additional donations and grants may result in additional or offsetting
expenditures depending on the terms prescribed by the donor.
2
ALTERNATIVES: 1. Approve the resolution accepting donations and grants received by the
City during the 2nd quarter of 2016 as part of the consent agenda.
2. Remove this item from the consent agenda for more discussion.
RECOMMENDED
MOTION:
Alternative #1.
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 16-xxx
A RESOLUTION ACCEPTING DONATIONS AND GRANTS TO THE CITY DURING
THE 2nd QUARTER OF 2016
Motion By: Second By:
WHEREAS,
WHEREAS,
MN Statute 465.03 requires that cities accept donations for the benefit of its citizens in
accordance with the terms prescribed by the donor; and
Additional revenues received may require the City to incur additional expenditures in order to
comply with grant agreements and restricted donations; and
WHEREAS, The City has received the following donations of money, goods or property during April, May
and June of 2016:
Donor Value Designated Use
Shakopee Mdewakanton Sioux
Community
$105,000 2nd Quarter 2016 Police
Michelle Choudek – Apr, May, June $150.00 Donated 2nd Qtr time as EDA
Member
Prior Lake Fire Relief Association $1,627.34 10 Personal Floatation Devices
Prior Lake VFW $5,256.88 2016 Aluminum Utility Tilt Trailer
Anchor Boutique $100.00 4 - $25 Gift Cards
BRX Fitness $50.00 Can Coolies, Lotion, Gift
Certificates
Buffalo Wild Wings $35.00 X-Large Wing Party
Charlie’s on Prior $100.00 2 - $50 Gift Certificates
Community Education 719 $20.00 7 Cell Phone Stands
Domino’s Pizza $36.00 3 Pizza Gift Certificates
Eileen’s Colossal Cookies $35.00 7 – 6” Cookies
Keyland Homes $15.00 Waterbottles, Pens, Chip Clip
Klein Bank $15.00 Pizza Cutters, Bike Reflectors
Lund’s $25.00 Gift Certificate
Mall of America $574.00 13 Nick Universe & 7 Sea Life
Passes
McDonalds $9.00 9 Free Cone Certificates
Nemer Fieger $50.00 3 Barbies, 2 DVDs
New Horizon $10.00 7 Beach Balls
Paragon Odyssey Theaters $40.00 Movie & Popcorn Certificate
Pizza and Pasta $70.00 7 Gift Certificates
Prior Lake Library $15.00 Cup, Notepad, Pencil
PLSLWD $10.00 Carabineers
Skateville $30.00 12 BOGO Admissions
The Pointe $30.00 Gift Certificate
Department of Public Safety $2,800.00 Matching funds for 2 Police radar
units
Department of Public Safety $1,300.00 2 Alco Sensors for Police Dept
Julie David $20.00 Puzzles for Club Prior
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA AS FOLLOWS:
1. The recitals set forth above are incorporated herein.
2. City staff is authorized to amend the budget to comply with grant agreements and restrictive
donations.
3. The grants and donations are hereby officially accepted and acknowledged with gratitude to
the donors.
PASSED AND ADOPTED THIS 25th DAY OF JULY 2016.
VOTE Hedberg Keeney McGuire Morton Thompson
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
______________________________
Frank Boyles, City Manager