HomeMy WebLinkAbout5F MN Courts System Agreement
Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: August 22, 2016
AGENDA #: 5F
PREPARED BY: MARK ELLIOTT, CHIEF OF POLICE
PRESENTED BY: MARK ELLIOTT, CHIEF OF POLICE
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING
EXECUTION OF AN AGREEMENT WITH THE MINNESOTA COURTS
SYSTEM
DISCUSSION: Introduction
The purpose of this agenda item is to assign the Police Chief as a
designated Representative for the Police Department and to authorize the
City Manager to sign the agreement and any subsequent amendment or
agreement that may be required by the State of Minnesota to maintain the
City’s access and connection to the Minnesota courts system for police
department access to courts information.
History
The police department has had access to court information through the
Odyssey system. The department employees use this system for
accessing court information for case management, investigation, and
disposition.
Current Circumstances
The State is moving to a different system New Minnesota Government
Access (New MGA). It is necessary to have a new agreement for the new
system. The new system has a new user agreement and training for each
employee on the proper and authorized use of the system. All law
enforcement agencies will need to migrate to this new system as the old
system will be phased out.
Conclusion
It is recommended that the city authorize the resolution, as recommended
by staff.
ISSUES: None.
FINANCIAL
IMPACT:
No financial impact
ALTERNATIVES: 1. Adopt the Resolution as recommended by staff.
2. Deny this agenda item for a specific reason and provide staff with
direction.
2
RECOMMENDED
MOTION:
Alternative #1
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 16-XXX
A RESOLUTION AUTHORIZING EXECUTION OF AN AGREEMENT WITH THE MINNESOTA
COURTS SYSTEM
Motion By: Second By:
WHEREAS, the City of Prior Lake on behalf of its Police Department desires to enter into a
Master Subsciber Agreement with the State of Minnesota, Judicial Branch to use
systems and tools available over the State New Minnesota Government Access
(New MGA) network for which the City is eligible. The Agreement further provides
the City with the ability to add, modify and delete connectivity, systems and tools
over the life of the agreement.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. That the State of Minnesota Judicial Branch offers New Minnesota Government Access
(NewMGA) accounts to Minnesota Government Agencies. A New MGA account allows
a government agency to access appropriate electronic court records and documents
stored in the Minnesota Court Information Systems for Cases in Minnesota district
courts. The agreement with the State of Mionnesota Judicial Branch, is hereby
approved.
2. Copies of the Agreement are attached to this Resolution and made a part of it.
3. That the Police Chief, Mark Elliott, or his or her successor, is designated the
Representative for the Police Department.
4. That the City Manager, Frank Boyles, is authorized to Sign the agreement and any
subsequent amendment or agreement that may be required by the State of Minnesota to
maintain the City’s access and connection to the systems and tools offered by the State.
PASSED AND ADOPTED THIS 22nd DAY OF AUGUST 2016
VOTE Hedberg Keeney McGuire Morton Thompson
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
______________________________
Frank Boyles, City Manager