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Home My WebLink About8A County Road 81 Intergovernmental Agreement Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com 4646 Dakota Street SE Prior Lake, MN 55372 CITY COUNCIL AGENDA REPORT MEETING DATE: AUGUST 22, 2016 AGENDA #: 8A PREPARED BY: LARRY POPPLER, CITY ENGINEER/INSPECTIONS DIRECTOR PRESENTER: LARRY POPPLER AGENDA ITEM: CONSIDER APPROVAL OF AN INTERGOVERNMENTAL COOPERATIVE AGREEMENT WITH THE SHAKOPEE MDEWAKANTON SIOUX COMMUNITY FOR THE CONSTRUCTION AND MAINTENANCE OF THE EXTENSION OF COUNTY ROAD 81/STEMMER RIDGE ROAD TO CSAH 82/154TH STREET DISCUSSION: Introduction The purpose of this agenda item is to request council approval which will allow the installation of city sewer and water beneath County Road 81/Stemmer Ridge Road. History The connection of Stemmer Ridge Road from CSAH 12 to CSAH 82 is shown in the City’s Comprehensive Plan and and has been contemplated in the City’s Capital Improvement Program. The roadway will support County Road 17 as well as allow the city to complete the installation of sewer and water utilities which we have already invested $4.5 million to serve the annexation area. With approval of an agreement between the City and the SMSC in March of 2016, this roadway can be constructed. The vast majority of the roadway costs will be paid by the SMSC, the intergovernmental agreement sets forth the cost sharing for city sewer and water installation as part of this project. A history of the milestones associated with the County Road 81 /Stemmer Ridge Road roadway connection between CSAH 12 and CSAH 82 is shown below:  2003 – Orderly Annexation Agreement Approved  2006 – City Comprehensive Plan Approved Including Planning of Utilities and Roadway through Former Stemmer and Menden Parcels  2006 – Development of Stemmer Ridge Road South of Former Menden Parcel  Aug, 2012 – Stemmer Ridge Road Extension Added to City Capital Improvement Plan 2  Oct, 2013 – Aug, 2014 – Feasibility Report and Environmental Assessment Worksheet Preparation  Fall, 2014 – SMSC Purchases Former Menden Property  Dec, 2014 – Public Hearing and City Council Orders Project which Extends Stemmer Ridge Road to County Road 82  Spring, 2015 – Attempts for Agreement Between SMSC and the City bur were unsuccessful  June, 2015 – SMSC Applies to Place Property into Trust  Fall, 2015 – SMSC Begins Preliminary Roadway Design to Define Right of Way  Dec, 2015 – SMSC and Scott County Enter into an Agreement to Dedicate Right of Way as County Road 81  March, 2016 – City of Prior Lake Enters into Agreement with the SMSC on Trust Application and Extension of City Utilities Current Circumstances The County Road 81 project includes construction of County Road 81 from CSAH 82 southbound to connect with the existing Stemmer Ridge Road. The project includes low design speed, roundabout at the Spring Lake Regional and City Park entrance, center medians, bumpouts on the existing Stemmer Ridge Road and at the connection of Stemmer Ridge Road and County Road 81, pedestrian trails, pedestrian trail crossings, digital speed display signage on Stemmer Ridge Road, striping, City raw watermain, City trunk watermain, City Sanitary sewer pipe, and SMSC utilities. Grading work and City utility work are expected to start in September or October. Street construction would occur in the Summer of 2017. The roadway is not intended to be open for traffic until the traffic calming elements are installed on the existing portion of Stemmer Ridge Road. The SMSC opened bids for the County Road 81 project on August 11th, 2016. Ten bids were received. The bids have been checked and tabulated. SM Hentges and Sons from Jordan, Minnesota submitted the low bid in the amount of $3,669,952.63. SM Hentges has performed a lot of work within Scott County and Prior Lake. Currently SM Hentges is performing work on the 150th and Highway 13 project. The lowest bid was below the engineers estimate of $4,527,480 by $857,527.37 or 19%. With over a $1.3 million spread between the lowest and highest bid it was obvious that the competition was fierce. 3 Below is a summary of the bids: COMPANY BID AMOUNT SM HENTGES AND SONS $3,669,952.63 PARK CONSTRUCTION $4,049,454.96 NORTHWEST ASPHALT $4,065,122.83 R & R EXCAVATING $4,216,988.83 RYAN CONTRACTING $4,245,774.90 MINGER CONSTRUCTION $4,330,972.56 CHARD TILING AND EXCAVATING $4,377,112.95 R LARSON EXCAVATING $4,472,305 NORTHDALE $4,578,153.15 GEISLINGER AND SONS, INC. $4,923,791.05 As a part of this project, the City is funding the trunk watermain, raw watermain, trunk sanitary sewer and traffic calming elements on the existing Stemmer Ridge Road. For City consideration, three alternatives were bid as a part of the project. Alternatives #1 and #2 included a bid for alternative materials for sanitary sewer. The base bid was for centrifugally cast fiberglass reinforced polymer mortar pipe. This type of pipe was installed in CSAH 82. Alternative #1 is for polyvinyl chloride gravity pipe for a savings of $38,756.25. Alternative #2 is for fiber wound fiber reinforced polymer mortar pipe for a savings of $3,656.25. The depth of the sanitary sewer pipe in this area is shallower than the CSAH 82 project, however some of these areas are still over 20 feet deep. The base bid fiberglass pipe is recommended because this is an important trunk sanitary line and in our opinion the centrifugally cast fiberglass pipe is a superior, more long lived material for the primary pipe conveying sewer out of the vast majority of the 2600 acre annexation area.. Alternative #3 included a bid for PVC plastic pipe for watermain installation. The original bid was for ductile iron pipe which is the City’s standard. While soil tests confirm that the soil is not corrosive, the City recommended bidding PVC as an alternate for cost saving measures. The alternate shows a cost savings of $137,015 if PVC is used. PVC for watermain use is different than gravity pipe because watermain is pressurized. Leak detection on PVC pipe is more difficult to pin-point with than with ductile iron pipe. PVC is also more difficult to locate. Nonetheless, comparing the cost savings with these disadvantages, staff recommend installing PVC over ductile iron. 4 Conclusion City Staff recommend approval of the cooperative agreement which includes including approval of the base bid for sewer pipe and alternate #3 for watermain. ISSUES: Earlier this Spring, the City formed a work group composed primarily of residents of the existing Spring Lake Estates Neighborhood and spent extensive time as directed by the City Council to explore traffic calming for the existing portion of Stemmer Ridge Road. The proposed project as specified in this agreement includes the traffic calming items as directed by the City Council on June 13th, 2016 for installation on the existing Stemmer Ridge Road. In addition to setting forth the costs of construction, the agreement specifies that the SMSC will be responsible for operational maintenance of the roadway year around as well as capital maintenance and replacement of the roadway. Of course the City is responsible for repair of the roadway occasioned by repair of sewer and water lines lying beneath the right of way. The City remains fully responsible to the segment of roadway already constructed in Spring Lake Estates. In the future it is possible that maintenance responsibilities could shift if more cost effective means are identified. FINANCIAL IMPACT: The Capital Improvement Plan contemplatesthis project including $2,000,000 in City funding. The City and SMSC agreement of March 9, 2019 stipulates that the City is responsible for materials and installation of City Utilities. The SMSC is funding the street construction components except improvements on the existing Stemmer Ridge Road as shown below at $2,793,851.33. The City contribution for this project amounts to $1,692,979.46 with selection of the base bid for sewer and alternate #3 for watermain. It is important to note that the City contribution comes from the Trunk Fund and Street Oversize Fund. Both of these funds are financed by Developers developing within Prior Lake. Acreage charges as a part of development are deposited into these funds for use on Trunk Facilities and Collector Roads like this project. The total project cost including SMSC contributions amount to $4,486,830.79. The cost breakdown and funding table are shown below: Costs City – Sanitary Sewer $843,226.07 City – Trunk and Raw Watermain $699,118.05 City - Traffic Calming Elements $150,635.34 SMSC – County Road 81, Site grading, SMSC Utilities $2,793,851.33 Total $4,486,830.79 5 Funding Source Amount City – Trunk Watermain Fund $843,226.07 City – Trunk Sanitary Sewer Fund $699,118.05 City – Street Oversize Fund $150,635.34 SMSC $2,793,851.33 Total $4,486,830.79 ALTERNATIVES: 1. Motion and second to approve an intergovernmental cooperative agreement between the Shakopee Mdewakanton Sioux Community and the City of Prior Lake for the construction and maintenance of the extension of County Road 81/Stemmer Ridge Road to CSAH 82/154th Street. 2. Deny the agreement 3. Table this item until some date in the future. RECOMMENDED MOTION: Alternative #1 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 16-xxx A RESOLUTION APPROVING AN INTERGOVERNMENTAL COOPERATIVE AGREEMENT WITH THE SHAKOPEE MDEWAKANTON SIOUX COMMUNITY FOR THE CONSTRUCTION AND MAINTENANCE OF THE EXTENSION OF COUNTY ROAD 81 / STEMMER RIDGE ROAD TO CSAH 82 / 154TH STREET Motion By: Second By: WHEREAS, Stemmer Ridge Road is shown in the City’s Comprehensive Plan for connection between CSAH 82 and CSAH 12; and WHEREAS, The City began a process to complete a City project to complete the Stemmer Ridge Road Project and utilities; and WHEREAS, The SMSC has purchased property along the Stemmer Ridge Road route and also desires to complete the project; and WHEREAS, The City is authorized to enter into contracts pursuant to Minnesota Statutes Chapter § 412.221; and WHEREAS, The Parties desire to enter into an Agreement to complete the County Road 81 / Stemmer Ridge Road Project. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The City Council hereby approves a Cooperative Agreement with the Shakopee Mdewakanton Sioux Community dated August 22, 2016 for the Stemmer Ridge Road Project and authorize the Mayor and City Manager to execute the same. PASSED AND ADOPTED THIS 22ND DAY OF AUGUST 2016 VOTE Hedberg Keeney McGuire Morton Thompson Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ ______________________________ Frank Boyles, City Manager