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HomeMy WebLinkAbout08 22 16 City Council Minutes 1 4646 Dakota Street SE Prior Lake, MN 55372 REGULAR CITY COUNCIL MEETING MINUTES August 22, 2016 CALL TO ORDER The meeting was called to order at 7:00 p.m. Present were Mayor Hedberg, Councilors Keeney, Morton, McGuire and Thompson, City Manager Boyles, City Attorney Schwarzhoff, Assistant City Manager Olson, Finance Director Uram, Public Works / Natural Resources Director Gehler, City Engineer / Inspections Director Poppler, Community / Economic Development Director Rogness, Police Chief Elliott and Executive Assistant Schroeder. PUBLIC FORUM City Manager Boyles reviewed the process for the public forum and explained that items sched- uled for public hearing or items for which a public hearing has been held but no final action taken, are not eligible for discussion on the public forum. Fire Chief Doug Hartman, 7231 167th Street E: Acknowledged the VFW for a recent donation to the Fire Department and all of the donations over the past 26 years of his career. Presented a photo of an aluminum trailer costing $5,276 that the department uses for the ARGO which was donated by the VFW. Stated there has been a long standing relationship with the VFW and the past commander Tom Moore and current commander Rachel Maloney are present. Added the VFW continuously asks what they can do to support the Fire Department; over the years they have donated funds for the fire safety smoke house, fire rescue boat, helmets, flag poles, and many more donations which he believes it is in excess of $100,000. Noted the Fire Department’s Chicken BBQ is on September 11, 2016 and is made possible with the assistance of the VFW . Hedberg: Acknowledged that the City has a number of active community service organizations and the VFW is at the top of the list. Thanked them for their contributions over the years. Les Torgerson, Sisseton, SD: Stated he is here to discuss the Shakopee Midewakaton Sioux Community (SMSC). Suggested that the SMSC is not under Federal jurisdiction; he has paper- work if the council would like to look at it. Stated Carcieri v Salazar decision was made in 2009 that they are not under the jurisdiction, the BIA sent a letter to the SMSC asking how they are un- der the federal jurisdiction, SMSC sent a letter back and the BIA changed their stance. Stated the original members of the SMSC descend from Nebraska and claimed treaty rights. Suggested a committee to be set up to research this. Kim Churchill, 16209 Evanston Ave SE: Representing a local advisory committee who advo- cate on behalf of people who suffer from mental health issues. Asked if anyone is interested in be- ing on the board or attend as a local person of interest like the mayor from Savage. Explained Scott County does not have any psychiatric crises facilities, so if someone has a mental health episode they have to wait at least an hour at St. Francis before being transferred up state. Stated a local company called Building Corporate has a grant to look into having a 16 bed short-term fa- cility. Noted they will be attending city council meetings to keep the County cities updated on local health. Morton: Asked if there is an idea of where they are looking to build that facility. Churchill: Responded that she suspects it would be in Shakopee by the hospital but there could be other options. APPROVAL OF AGENDA MOTION BY THOMPSON, SECOND BY MCGUIRE TO APPROVE THE AGENDA. VOTE Hedberg Keeney McGuire Morton Thompson Draft 08 22 16 City Council Meeting Minutes 2 Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. APPROVAL OF CITY COUNCIL MEETING MINUTES MOTION BY MCGUIRE, SECOND BY THOMPSON TO APPROVE THE MINUTES OF THE AU- GUST 08, 2016 REGULAR MEETING AS PRESENTED. VOTE Hedberg Keeney McGuire Morton Thompson Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. CONSENT AGENDA City Manager Boyles reviewed the items on the consent agenda. A. Consider Approval of Claims Listing B. Consider Approval of July 2016 Treasurers Report C. Consider Approval of Building Permit Summary Report D. Consider Approval of Animal Control Services Report E. Consider Approval of Fire Department Report F. Consider Approval of a Resolution 16-103 Authorizing Execution of an Agreement with the Minnesota Courts System G. Consider Approval of a Resolution 16-104 Authorizing the Execution of an Agreement with the Prior Lake-Spring Lake Watershed District for a Cooperative Water Quality Project H. Consider Approval of a Resolution 16-105 Approving a Temporary On-sale Liquor Li- cense for the Prior Lake VFW I. Consider Approval of a Resolution 16-106 Approving the Chatonka Heights Final Plat and Development Contract MOTION BY THOMPSON, SECOND BY MORTON TO APPROVE THE CONSENT AGENDA Hedberg: Noted the City works closely with the watershed district in reference to item 5G. Stated as a part of the watershed district’s studies, they have learned that large stretches of the City were built before storm water development took place which are known as untreated areas. Added this is a very important step for water treatment in the City of Prior Lake. McGuire: Suggested all departments should give a presentation next year like that of the Police and Fire Departments did at the last City Council meeting on August 08, 2016. The motion carried. VOTE Hedberg Keeney McGuire Morton Thompson Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ Draft 08 22 16 City Council Meeting Minutes 3 PRESENTATIONS 6A Badge Presentation and Fire Department Investiture Ceremony Fire Chief Hartman presented on this topic dated August 22, 2016 Hedberg: Stated this is a proud moment as he has never been involved with a swearing in for ten firefighters at one time. Thanked the firefighters that keep the City of Prior Lake residents safe. Thompson: Thanked the firefighters for all they do and thanked their families. RECESS Hedberg declared a recess at 7:25 p.m. for the City Council Chambers to clear. RECONVENE Hedberg reconvened the meeting at 7:29 p.m. PUBLIC HEARINGS 7A Public Hearing to Consider Approving a Resolution Approving the Vacation of Drainage and Utility Easements Located in the Willows 2nd Addition Community / Economic Development Director Rogness presented on this topic dated Au- gust 22, 2016 MOTION BY MORTON, SECOND BY THOMPSON TO OPEN THE PUBLIC HEARING AT 7:32 P.M. The motion carried. MOTION BY MCGUIRE, SECOND BY THOMPSON TO CLOSE THE PUBLIC HEARING AT 7:32 P.M. The motion carried. Morton: Asked why a piece of lot 5 cut off or is it just too old to know why. Rogness: Replied it is too old to tell but guessed that parcels backyard fits better with the other property. Hedberg: Stated the lot it is attached to is vacant. Asked if it is the owners intent to develop it? Rogness: Responded yes. Hedberg: Noted that is good as it adds to the tax base. MOTION BY MCGUIRE, SECOND BY KEENEY TO APPROVE RESOLUTION 16-107 FOR THE VACATION OF DRAINAGE AND UTILITY EASEMENTS LOCATED W ITHIN THE WIL- LOWS 2ND ADDITION VOTE Hedberg Keeney McGuire Morton Thompson Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ VOTE Hedberg Keeney McGuire Morton Thompson Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ Draft 08 22 16 City Council Meeting Minutes 4 The motion carried. 7B Continued Public Hearing to Consider the Adoption of Resolutions Relating to the 2017-2021 Capital Improvement Program: 1. Approving the Capital Improvement Program 2. Approving the Capital Improvement Plan and Providing Preliminary Approval for Issuance of CIP Bonds 3. Approving Street Reconstruction Plan and Authorizing the Issuance of G.O. Street Reconstruction Bonds City Manager Boyles, Finance Director Uram, City Engineer Poppler, Public Works / Natu- ral Resources Director Gehler presented on this topic dated August 22, 2016 Keeney: Asked for clarification on the unanimous vote. Boyles: Stated there are three resolutions and the last resolution for the street reconstruction bonds needs to be a unanimous vote. Thompson: Asked why is this one unique. Uram: Responded this is the only bond that needs a unanimous vote and gives the City another option. Hedberg: Stated there was two hours of testimony which the council took seriously at the August 08, 2016 meeting so they only want to hear about new information on the items that changed. Kim Churchill, 16209 Evanston Ave SE: Listened to what everyone said two weeks ago and talked to some business and residents regarding the Arcadia street project. Stated she read all the reports over the years and consistently she found Highway 13 needs to be four lanes, Main Street presented for a right in and right out and three-fourths access to Pleasant Avenue. Identi- fied one thing that was not consistent was a stop light on Arcadia. Asked if this is going to happen regardless of what the community thinks. Concluded if the City is not doing the County Road 21 bypass, then the stoplight at Duluth makes more sense. John Siskoff, 15991 Sunfish Trail SE: Explained he has lived in Prior Lake for more than 35 years from a four generation family so he has seen progress of the city. Stated his grandparents’ house was condemned to make way for Highway 13. Believed this proposal should not go forward without consideration. Stated the proposal is not beneficial because Prior Lake is a pass through town. Added there should be a road build around the downtown because trucks are damaging the roads; one truck trailer does enough damage for 9,600 cars. Suggested the City to address the real problem, to enforce weight limit and direct trucks around the city. Added safety is a top prior- ity and radar speed signs should be utilized. Noted he was on the Citizen Vision Group back in 2011 and they discussed on what should be done on Highway 21. Concluded the result by this City Council will effect citizens for years to come. Alexandria Matyia, 5417 Amblewood Drive NE: Noted she grew up in a country where the gov- ernment controlled everything, she is fortunate to be in a community now that allows her to ex- press her voice. Stated she loves the small town feel and wants it preserved but it is concerned it is slipping away. Added the emphasis on growth threatens what is loved in Prior Lake. Believed too much money is spent for long range planning instead of addressing current issues. Stated she does not understand how a single traffic signal has turned into a major road project. Noted the City needs to realize this is an aging community. Reminded the council that people and neighbor- hoods are more important than cars. Stated she does not want to see her tax dollars used to push people out of their homes. VOTE Hedberg Keeney McGuire Morton Thompson Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ Draft 08 22 16 City Council Meeting Minutes 5 Dawn Schulberg, 4616 Colorado Street: Spoke on behalf of Premier Dance Academy and Schulberg Enterprises. Stated changing the roadways for future development is key however the City must remain focused on the current downtown business so they can continue to thrive. Noted there has been no business or resident that she knows who is interested in the Arcadia project. Asked the item to be removed from the CIP. Displayed a picture of cars parked on Colo- rado Street. Noted they have over 850 students, 560 families and a full month left for persons to register for the dance season. Stated they have a total of 3,628 pick-ups and drop-offs for their dancers. Noted the traffic study done in 2005 is no longer valid since they opened in 2007. Stated if the City turns Main Street into a right in and right out while using Arcadia as a main access, all of the dancers will be dropped off on the opposite side of the road. Stated safety has to remain the top priority. Thanked Hedberg and Rogness for visiting her facility and McGuire for speaking on how important it is important for kids to cross the road. Noted she feels like the council is pres- sured to vote one way or the other to get the bonds. Pat Heaney, 4642 Pleasant Street SE: Asked for the CIP to be made more clear for an average citizen can to understand. Thanked them for pulling the 14-million-dollar project off the CIP, asked for the 1.35-million-dollar extension for Arcadia to Pleasant Street be taken off as well. Believed Pleasant Street is one of the most walked streets. Commented that the Town Center Transition (TCT) still has not been clarified as to whether businesses have the same restrictions as the 55 plus homes. Suggested TCT started as an economic issue but now is wrapped up to look like a traffic issue. Asked for the 2040 Vision and Strategic Plan to be revisited. Jim Weninger, 2591 Spring Lake Road: Asked for clarification on the Arcadia project, he wants to know which plan is being referenced. Questioned by having the Arcadia extension in the CIP, is the City committed to this plan or will it change. Kirt Briggs, 14914 Lori Road SE: Clarified his statement at the August 08, 2016 City Council meeting when he said to not take on any debt, now asked the council to not take on any new debt for new projects. Agreed the City cannot kick the can down the road on maintenance projects be- cause it will have a greater cost to repair at a later date. Asked the council to put a threshold on the new debt because the City needs to focus on the overall debt. Stated the 2040 Vision and Strategic Plan that was developed years ago focuses on projects that have lost elements, the support has evaporated and some projects are not needed anymore. Added this plan is not con- tractual and changes can be made. Concluded it is the council’s decision as to what remains on the CIP. Ronald Roffman, 4612 Pleasant Street: Recommended a serious study on the Arcadia exten- sion because if a stop light is put in at Arcadia, you would need to have a stop sign at Colorado to prevent a horrible mess since there is not a lot of space between the two. Concerned about safety. Asked where the downtown business development is supposed to happen. Lloyd Erbaugh, 17291 Marshfield Lane: Concerned that many issues have been pushed off for years and fears things are going to be pushed off again. Stated he is glad the population is in- creasing, storefronts are full, and there are more employees in the City. Hoped the council will fig- ure out Commerce Avenue in the next four months. Stated the Arcadia and Main Street discus- sion has been going on for some time; there needs to be an agreement that everyone can live with not necessary be happy with. MOTION BY MCGUIRE, SECOND BY THOMPSON TO CLOSE THE PUBLIC HEARING AT 8:34 P.M. VOTE Hedberg Keeney McGuire Morton Thompson Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ Draft 08 22 16 City Council Meeting Minutes 6 The motion carried. Hedberg: Stated the discussion on the Arcadia project is scheduled for 2019 and the County would begin the design deliberations in the next six months but no one is spending money in the CIP in 2019. Explained the council has to consider bonds that are strictly for 2017. Stated elimi- nating the three-fourth entrance into downtown from Pleasant is problematic; the City needs to preserve access to all the businesses. Added a stoplight at Duluth is a long way from Main Street so it would not serve for a crosswalk over County Road 21. Stated the complications of a church and wetland north of County Road 21 really made it hard to build a road. Keeney: Stated the City has already committed to the Arcadia road so it is too late to change the design on that. Hedberg: Agreed that Arcadia is all set up and just needs the lights to be installed. Stated County Road 21 and Highway 13 has expected traffic growth and that will be comparable to County Road 42 and Highway 13 intersection. Added the majority of people traveling on County Road 21 is Prior Lake residents getting in and out of town; there is pass through traffic but many people take Interstate 35W or Highway 169. Stated much of the growth has been from the south of County Road 21; if the intersection is not fixed, it will choke downtown. Suggested the City has to capitalize on the traffic that is coming and the City has to do something with County Road 21 and Highway 13. Noted the City, County and State are in this project together. Added the risk of not doing the project correct and right now, is that the County says forget it and the City ends up killing downtown. Stated there will be a new council next year to address the TCT and the 2040 Vision Strategic Plan. Added the projects for downtown included County Road 21 and Highway 13, single at Arcadia, and access to downtown with another entrance to the southern downtown. Keeney: Added building two accesses to southern downtown seemed like spending too much on the issue but if the true desire is to pursue a developer funded connection to Arcadia it seemed like the Pleasant connection should not be done. Explained if the Pleasant connection is put back in, he is not in favor of any additional spending. Stated the decision is not made and the council will vote on that later. Hedberg: Stated there is a consensus that access is needed to downtown but not on where it should be and a study will be done for the stoplight and stop sign on Colorado. Added develop- ment may occur and council will only address the shape of downtown not the pursuit of develop- ment. Noted a house was purchased in downtown that will be turned into a law office. Keeney: Stated the schedule of the County Road 21 and Highway 13 intersection will have a dates the City will have to make decisions by. Hedberg: Stated the EDA has been working with graphics and intends to socialize that with var- ious groups. Morton: Asked Poppler regarding the three-quarter access on Pleasant, what is the overall cost for the tax levy on just that. Stated the CIP is a guideline but all of a sudden it becomes a bible for how the 2040 Vision and Strategic Plan is written and how future projects are planned. Ob- jected to the Duluth roundabout and Rolling Oaks is developer driven which does not need to be on the CIP. Poppler: Responded that option A had two million dollars for City cost for the County Road 21 and Highway 13 project that had .5 million in state aid and 1.5 million dollars from the tax levy. Added in option C if the three-quarter access would be taken out it would go down about 1.5 million dollars. Morton: Stated she never has agreed with the Arcadia extension and wants to isolate that piece. Added there needs to be more analysis for the cost benefit. McGuire: Stated three-quarter access does not have the same benefits as the Arcadia exten- sion. Suggested that Arcadia is the best solution even though he prefers Main Street to stay Draft 08 22 16 City Council Meeting Minutes 7 open but understands it cannot. Added two of the busiest businesses in downtown are Premier Dance and the VFW are on that street so access is needed. Thompson: Questioned how many taking of homes is needed for the extension of Arcadia. Poppler: Responded the cost does include three homes and staff will complete a feasibility study when this project moves forward which will explore the items referenced in the public hearing. Explained keeping this project in the plan allows the City to do a study. Reminded council there will be public hearings to bring this item back and like in the past council can re- duce projects. McGuire: Stated he thinks it is foolish to spend too much time talking about this, no matter what the council does tonight it can be changed one way or another. Suggested leaving it general. MOTION BY KEENEY, SECOND BY MCGUIRE TO AMEND THE EXISTING CIP TO LABEL THE ARCADIA EXTENSION PROJECT TO ARCADIA/COLORADO IMPROVEMENTS The motion carried. Keeney: Supports the roundabout being removed on the Duluth and Highway 13 intersection. Hedberg: Reminded Keeney that staff worked with the businesses and the businesses sup- ported the roundabout. MOTION BY KEENEY, SECOND BY MORTON TO REMOVE THE ROUNDABOUT FROM THE 2020 CIP AT DULUTH AND HIGHWAY 13 McGuire: Stated a three-way stop would take care of some issues on Duluth; agreed for short- term the cost is too high for a roundabout. Keeney: Questioned the cost of removing the roundabout from the plan. Poppler: Responded it goes from 1.9 million dollars to 1.28 million dollars. The motion carried. Thompson: Stated if Main Street was left open the City would not have these additional issues surrounding County Road 21 and Highway 13. Commented that she had talked to businesses downtown none of which want to close Main Street and that no one wants to invest in downtown until the project is confirmed. Suggested there needs to be a solution to not close Main Street. Stated she is opposed to the extension of Arcadia, she is opposed to the County Road 21 and Highway 13 project as it sits today. Explained if the City does not incur any more debt in two years, the debt would be at 31 million dollars which she thinks is a great place to be. Stated most of the projects are reconstruction and she wants to maintain the roads which explains why she is opposed to building new roads. Added she would like the street reconstruction projects to be pushed back two years except Sycamore and Park Avenue. Asked what needs to be bonded for. VOTE Hedberg Keeney McGuire Morton Thompson Aye ☒ ☒ ☒ ☐ ☐ Nay ☐ ☐ ☐ ☒ ☒ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ VOTE Hedberg Keeney McGuire Morton Thompson Aye ☐ ☒ ☒ ☒ ☒ Nay ☒ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ Draft 08 22 16 City Council Meeting Minutes 8 Poppler: Responded the tax levy column shows what the City has to bond for and the assess- ments are over in another column. MOTION BY THOMPSON, SECOND BY MORTON TO AMEND THE TRANSPORTATION PLAN MOVING BALSUM/SUNRISE/SPRUCE TO 2018 AND FRANKLIN TRAIL TO 2019 McGuire: Stated he does not support this motion because these are projects that improve exist- ing roads. Keeney: Stated he does not have experience on all the roads but he trusts staff has picked the most needed two miles of street for the year. State he is in favor of the plan as presented. Morton: Asked if staff has found issues with the city services in the areas Thompson has amended. Gehler: Responded that Franklin Trail has had a number of water main breaks, Five Hawks and Park Avenue are listed as two projects but will be done at the same time because of the water main issues. Stated it is not just the pavement but the underlining utilities that have issues as well. Morton: Questioned if any of these areas affected by toxic soils. Gehler: Answered that Albany/CJ Circle and Franklin Trail have soil issues. The motion failed. MOTION BY MORTON, SECOND BY THOMPSON TO AMEND THE TRANSPORTATION PLAN BY TAKING OFF THE ROLLING OAKS PROJECT Morton: Stated this project is developer driven. Poppler: Explained the City would need to address the costs that have been spent and how it will be funded. Hedberg: Stated council should leave it in the CIP but note this is tentative dependent on devel- opment. AMENDMENT BY MORTON, SECOND BY THOMPSON TO LEAVE THE ROLLING OAKS PROJECT IN THE TRANSPORTATION PLAN WITH A NOTE THAT THIS PROJECT MAY BE DEVELOPER DRIVEN The motion carried. Keeney: Stated money is being pulled out of the parks plan to fund for Emerald Ash Bore (EAB) which would be an additional expense in the future. Uram: Explained that the parks plan was reduced to have no remodeling or maintenance for five years which saved $500,000 to be allocated into the parks general fund; which would pri- marily be used for EAB treatment and removal. Added previously the park capital improvements VOTE Hedberg Keeney McGuire Morton Thompson Aye ☐ ☐ ☐ ☐ ☒ Nay ☒ ☒ ☒ ☒ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ VOTE Hedberg Keeney McGuire Morton Thompson Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ Draft 08 22 16 City Council Meeting Minutes 9 were planned in the general fund, but now they moved to the parks fund. Added by cutting the parks fund the City is just moving the levy to the general fund. Keeney: Stated he is ok with the change for EAB as a onetime thing. Asked if this would be kept in the general fund even after EAB has been addressed. McGuire: Noted that he does not like taking the $500,000 out and pushing back the mainte- nance for five years because in the future there will be issues trying to fund both maintenance and EAB. Suggested an alternate source for EAB and leave the $500,000 in the parks fund. Morton: Stated she understands what McGuire is saying but the City needs to be forward think- ing on EAB. Added there is a net zero impact for the transfer of funds at the bottom line and suggested a split the difference. Stated there has to be more put in place for EAB. McGuire: Said he could go along with that. MOTION BY MCGUIRE, SECOND BY MORTON TO AMEND THE PARKS PLAN TO HAVE $250,000 FOR PARK MAINTENANCE AND $250,000 FOR EAB Keeney: Suggested a new funding source for EAB and thinks it can come from trails. The motion carried. Thompson: Asked if there are any streets that could be pushed one year because the council needs a unanimous vote for bonding and she does not want to wreck any lives. Poppler: Responded on the reconstruction side of things staff had compressed the remaining four years of the plan into five years; so the reconstruction has already been spread out. Noted the City is trying to aim for two miles per year and the projects in the plan are the projects staff believes meet that need. Gehler: Reminded the council that projects are not just pavement and include utilities. Stated if a project is not done, it will end up costing more money to fix the roads with a band aid until they are up for repair. Hedberg: Noted two of the roads have utility issues and the rest all have a pavement OCI be- low 30 which means the streets are broken down. Stated he does not know how the roads can be pushed off. Keeney: Stated Sycamore had previously been a private road and brought in as a city street less than five years ago. Added it needs to be brought up to city standards. Suggested that the land owners should have a larger payment on this road because it is not fair for the rest of the tax payers to pay for this old and previously private street. McGuire: Commented that the Assessment Committee can take a look at it but the City would have to prove the benefit for the land owners. Schwarzhoff: Asked if the unanimous vote includes all of the projects on the transportation plan or just a handful of the projects. Uram: Responded it is only for the Flashing Signal Conversion, CSAH 21 Bridge Deck Replace- ment, Fish Pt Road, CSAH 21/TH13/Main/Arcadia Signal, CSAH 21 and CSAH 87, and North- wood Road. Reminded the council there is no other funding source other than the tax levy if that vote fails. Hedberg: Stated five of the six projects are in 2019-2021 so the council will be able to make ad- justments and move them around. VOTE Hedberg Keeney McGuire Morton Thompson Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ Draft 08 22 16 City Council Meeting Minutes 10 MOTION BY MCGUIRE, SECOND BY KEENEY TO APPROVE RESOLUTION 16-108 AP- PROVING THE 2017-2021 CAPITAL IMPROVEMENT PROGRAM AS AMENDED The motion carried. MOTION BY KEENEY, SECOND BY MORTON TO APPROVE RESOLUTION 16-109 AP- PROVING THE ADOPTION OF A CAPITAL IMPROVEMENT PLAN AS AMENDED AND PROVIDING PRELIMINARY APPROVAL FOR THE ISSUANCE OF BONDS THEREUNDER The motion carried. MOTION BY THOMPSON, SECOND BY MCGUIRE TO APPROVE RESOLUTION 16-110 AP- PROVING THE ADOPTION OF A STREET RECONSTRUCTION PLAN AND AUTHORIZING THE ISSUANCE OF GENERAL OBLIGATION STREET RECONSTRUCTION BONDS The motion carried. OLD BUSINESS 8A Consider Approval of an Intergovernmental Cooperative Agreement with the Shakopee Mdewakanton Sioux Community (SMSC) for the Construction and Maintenance of the Extension of County Road 81/Stemmer Ridge Road to CSAH 82/154th Street City Engineer Poppler presented on this topic dated August 22, 2016 MOTION BY MCGUIRE, SECOND BY KEENEY TO APPROVE RESOLUTION 16-111 FOR AN INTERGOVERNMENTAL COOPERATIVE AGREEMENT WITH THE SHAKOPEE MDEWAKANTON SIOUX COMMUNITY FOR THE CONSTRUCTION AND MAINTENANCE OF THE EXTENSION OF COUNTY ROAD 81 / STEMMER RIDGE ROAD TO CSAH 82 / 154TH STREET Morton: Asked Poppler to describe how the intergovernmental agreement looks. Poppler: Responded that the cooperative agreement details the costs and how the City will pay the costs for sewer, water and traffic calming for existing County Road 81. Stated the City is a contributor to the project. Explained the maintenance of the road is the responsibility of the SMSC and the City is responsible for repair and maintenance of the city utilities under the road- way. VOTE Hedberg Keeney McGuire Morton Thompson Aye ☒ ☒ ☒ ☒ ☐ Nay ☐ ☐ ☐ ☐ ☒ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ VOTE Hedberg Keeney McGuire Morton Thompson Aye ☒ ☒ ☒ ☒ ☐ Nay ☐ ☐ ☐ ☐ ☒ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ VOTE Hedberg Keeney McGuire Morton Thompson Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ Draft 08 22 16 City Council Meeting Minutes 11 Hedberg: Added the County has a utility easement for the roadway but the underlying land con- tinues to be owned by the SMSC which is a benefit for the County and the City. Schwarzhoff: Explained the road is on trust land and when that happens easements are nor- mally wiped out. Added the County and City wanted to make sure they would still have access to the utilities when the land goes into trust. Keeney: Asked if the City would still owe money to contractors if this does not get built or will there be any third party liens. Poppler: Responded that the City will not be billed until the job is substantially complete. Schwarzhoff: Added the contracts are with the SMSC and since the City is not paying until it is substantially complete the risk of liens is low. Hedberg: Stated ten companies bid because the SMSC is running the project. Noted this has been a long-tough journey between the SMSC, the County and the City but at the end of the day there is a solution that works for all three parties. Keeney: Added this still gives the City access for emergencies and he is happy with the out- come. VOTE Hedberg Keeney McGuire Morton Thompson Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. NEW BUSINESS No New Business Scheduled ITEMS REMOVED FROM THE CONSENT AGENDA No Items Removed from Consent Agenda OTHER BUSINESS / COUNCILMEMBER REPORTS No Other Business / Councilmember Reports ADJOURNMENT With no further business brought before the Council, a motion was made by Morton and seconded by McGuire to adjourn. The motion carried and the meeting adjourned at 10:07 p.m. VOTE Hedberg Keeney McGuire Morton Thompson Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. ________________________________ Frank Boyles, City Manager