HomeMy WebLinkAbout5N Eagle Creek Shelter Report
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4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: SEPTEMBER 26, 2016
AGENDA #: 5N
PREPARED BY: ANGIE BARSTAD, RECREATION COORDINATOR
PRESENTED BY: ANGIE BARSTAD, RECREATION COORDINATOR
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING THE
EXECUTION OF THE CITY’S STANDARD CONSTRUCTION
CONTRACT FOR THE PURCHASE AND INSTALLATI ON OF A
SHELTER AT EAGLE BROOK PARK.
DISCUSSION: Introduction
The purpose of this agenda item is to seek City Council authorization to
enter into the City’s Standardized Construction Contract with Minnesota
Wisconsin Playground for the installation of a shelter at Eagle Brook Park
as identified in the the Capital Improvement Program (CIP).
History
Each year the City Council adopts the Capital Improvement Program (CIP)
which involves funding for various improvement projects. The CIP calls for
the development of Eagle Creek Park in 2016. With its close proximity to
Brooksville Hills Park, City staff envisions a combined park between Eagle
Creek and Brooksville Hills, to be named Eagle Brook Park.
Eagle Brook Park is the 2-acre parcel to the East/Southeast of Brooksville
Hills Park just off of Snell Court.
Construction of our neighborhood parks is typically accomplished through a
combination of in-house labor and contract work. The Public Works
maintenance crews complete all grading and site preparation work related
to the installation of the playground elements, including placement of
handicapped accessable resilient surfaces, preparation of base work for
curbing, installation of drain tile and complete all landscaping and seeding.
This work is typically completed in the fall as the summer maintenance
needs become less. The City contracts out separately for the equipment,
including installation, and concrete work.
Eagle Brook Park was included in Capital Parks Portion of the 2016
budget. As per Prior Lake City Code, all purchases over $20,000 are
brought back to the Council for final purchase authorization.
Current Circumstances
The next step in the development of Eagle Brook Park is the installation of
the shelter. Staff compared the cost of building the standard wood
constructed shelter that has been used in the past to a low-maintenance
shelter.
2
The 20’ x 40’ wood shelter has been estimated to cost $40,000 which
includes the cost of the materials plus the labor for city staff to construct.
This type of shelter has required painting every six years or less to
maintain the condition.
The low maintenance shelter is constructed of metal and requires little to
no maintenance. For a similar cost, a 20’ x 24’ shelter can be purchased.
A shelter of this size fits the needs of a neighborhood park.
Based on the CIP and in accordance with the City’s purchasing policy,
quotes were solicited from vendors for the purchase and installation of a
low-maintenance shelter. The costs are shown below. In addition to the
shelter the concrete slab and base work are estimated to be $6,800.
Vendor Shelter
Minesota Wisconsin Playground $35,041.69
David Williams & Associates $36,913.00
GameTime c/o Sinclair Recreation $36,129.00
Conclusion
Minnesota Wisconsin Playground, David Willams & Assoicates and Sinclair
Recreation are reputable companies. Staff is recommending that the City
Council accept the shelter from Minnesota Wisconsin Playground and
approve the resolution to authorize the execution of the City’s standard
contract to purchase the shelter from Minnesota Wisconsin Playground.
ISSUES: The CIP program and the 2016 budget identified funds to complete the
development of Eagle Brook Park. The development of the park will
include play equipment, shelter, half basketball court, trail and green
space. The remaining funds will be used to construct the trail and plant
trees once the site is leveled and graded.
FINANCIAL
IMPACT:
There is $170,000 identified for the development of Eagle Brook Park.
Based on the park design, $42,000 was allocated for the purchase and
installation of the shelter. The shelter plus concrete work will total about
$41,800 which is within this budget amount. These funds are available in
the Capital Park Fund, which is supported by fees dedicated by
development for new city parks.
ALTERNATIVES: 1. Motion and a second as part of the consent agenda to authorize the
Mayor and City Manager to execute the City’s Standardized
Construction Contract with Minnesota Wisconsin Playground for the
purchase and installation of a shelter at Eagle Brook Park.
2. Remove this item from the consent agenda for additional discussion.
RECOMMENDED
MOTION:
Motion and second to approve Alternative # 1 as part of the consent
agenda.
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 16-XXX
A RESOLUTION AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE THE CITY’S
STANDARD CONTRACT FOR THE PURCHASE AND INSTALLATION OF A SHELTER AT
EAGLE CREEK PARK
Motion By: Second By:
WHEREAS, The City of Prior Lake is committed to providing parks and park amenities in
accordance with the Comprehensive Plan; and
WHEREAS, Playgrounds provide for physical and mental stimulation and are considered a high
priority in the development of the Prior Lake Park system; and
WHEREAS, The development and construction of Eagle Creek Park was identified in the City’s
CIP in 2016.
WHEREAS, The Captial Parks Fund budgeted $50,000 for the shelter portion of Eagle Creek Park.
WHEREAS, Quotes were obtained according to the City’s purchasing policy and tabulated below:
Vendor Shelter
GameTime c/o Sinclair Recreation $36,129.00
David Williams & Associates $36,913.00
Minnesota Wisconsin Playground $35,041.69
; and
WHEREAS, Minnesota Wisconsin Playgroud provided the best design and meets the
specifications and is the lowest responsible bidder.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The Mayor and City Manager are hearby authorized to execute the City’s Standardized
Construction contract with Minnesota Wisconsin Playground to purchase and install a
shelter for an amount not to exceed $35,041.69.
3. Funding for Eagle Brook Park shall be drawn from Capital Park Fund account.
PASSED AND ADOPTED THIS 26TH DAY OF SEPTEMBER 2016
VOTE Hedberg Keeney McGuire Morton Thompson
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
______________________________
Frank Boyles, City Manager