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HomeMy WebLinkAbout5F 2016 3rd qtr Donations and Grants Report4646 Dakota Street SE Prior Lake, MN 55372 CITY COUNCIL AGENDA REPORT MEETING DATE: OCTOBER 24, 2016 AGENDA #: 5F PREPARED BY: CATHERINE ASMUS, ACCOUNTANT PRESENTER: DON URAM, FINANCE DIRECTOR AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ACCEPTING DONATIONS AND GRANTS TO THE CITY DURING THE THIRD QUARTER OF 2016 DISCUSSION: Introduction The purpose of this agenda item is to consider acceptance of donations and grants made to the City during July, August and September of 2016 and to authorize city staff to amend the budget for any additional revenues received and expenditures that may be incurred to comply with grant agreement and restricted donations. History Minnesota State Statute 465.03 requires that the City accept a grant or demise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor. In addition to being a legal requirement, this resolution encourages transparency in government and accountability. Current Circumstances A resolution has been prepared that identifies the donations and grants that were received during the 3rd quarter of 2016 and the terms in which they were presented. If a donation or grant was accepted under separate resolution, it has not been included in this current list. While it is certainly our intent to include all donations and grants for the 3rd quarter of 2016, we recognize that we may have inadvertently missed some. Those will be addressed in subsequent resolutions. Conclusion Staff is requesting that the Council accept the donations and grants received and authorize them to amend the budget. Staff intends to seek Council acceptance of donations and grants each quarter during the year and amend the budget when appropriate. ISSUES: This agenda item allows City Council to publicly recognize the donations and grants made to the City in the interest of transparency. FINANCIAL IMPACT: Certain donations and grants and their corresponding expenditures are reflected in the annual budget due to their recurring nature. Acceptance of additional donations and grants may result in additional or offsetting expenditures depending on the terms prescribed by the donor. 2 ALTERNATIVES: 1. Approve the resolution accepting donations and grants received by the City during the 3rd quarter of 2016 as part of the consent agenda. 2. Delay action if the Council requires additional information. RECOMMENDED MOTION: Alternative #1. 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 16-XXX A RESOLUTION ACCEPTING DONATIONS AND GRANTS TO THE CITY DURING THE 3rd QUARTER OF 2016 Motion By: Second By: WHEREAS, WHEREAS, MN Statute 465.03 requires that cities accept donations for the benefit of its citizens in accordance with the terms prescribed by the donor; and Additional revenues received may require the City to incur additional expenditures in order to comply with grant agreements and restricted donations; and WHEREAS, The City has received the following donations of money, goods or property during July, August and September of 2016: Donor Value Designated Use Shakopee Mdewakanton Sioux Community $105,000 3rd Quarter 2016 Police Michelle Choudek – July, August, Sept. $150.00 Donated 3rd Qtr time as EDA Member Lions Club $1,200.00 Party in the Club New Horizon Academy $300.00 Pumpkins Philip & Elaine Meyer $2,000.00 Butterfly Garden Lisa Seurer $1,375.00 Memorial Tree & Bench Barb Prindle $505.00 Memorial Tree & Plaque Gerald Stark $1,100.00 Memorial Bench & Plaque Troy Beam $1,100.00 Memorial Bench & Plaque NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA AS FOLLOWS: 1. The recitals set forth above are incorporated herein. 2. City staff is authorized to amend the budget to comply with grant agreements and restrictive donations. 3. The grants and donations are hereby officially accepted and acknowledged with gratitude to the donors. PASSED AND ADOPTED THIS 24th DAY OF OCTOBER, 2016 VOTE Hedberg Keeney McGuire Morton Thompson Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ ______________________________ Frank Boyles, City Manager