HomeMy WebLinkAbout9B Advisory Committee Appointment
Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: OCTOBER 24, 2016
AGENDA #: 9B
PREPARED BY: FRANK BOYLES, CITY MANAGER
PRESENTED BY: FRANK BOYLES, CITY MANAGER
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION APPOINTING AN
INDIVIDUAL TO SERVE ON THE PLANNING COMMISSION AS
RECOMMENDED BY THE INTERVIEWER TEAM
DISCUSSION: Introduction
The purpose of this agenda item is to request that the City Council adopt a
resolution to make an appointment for the Planning Commission pursuant
to the provisions of the City Council Bylaws. This agenda item does not
include appointments to the EDA which will be a separate agenda item in
December. Nor does it include appointments to the Economic
Development Advisory Committee or the Technology Village Board of
Directors. These appointment are made by the Economic Development
Authority.
History
The City Council’s various advisory committees operate in accordance with
adopted bylaws. The bylaws provide that committee members may serve
three year consecutive terms subject to nine-year term limits. Each
October, incumbent committee members whose three-year term is
scheduled to expired are asked if they are interested in re-appointment. If
so, they submit a new application and participate in an interview unless the
are the only candidate under consideration and have fulfilled advisory
committee performance criteria during their tenure. At the same time, staff
recruits new applicants for vacant advisory body positions using the Prior
Lake American, City Website and other communication venues.
Current Circumstances
Existing advisory committee members have been asked to reapply if they
desire. New applicants have been recruited. Interviews have been
conducted.
The table below show the interview team’s recommended appointment (*),
terms, number of openings and interviewers. The applications for the four
applicants are attached.
2
Planning Commission 1 Opening (5)
Applicant Term Interview Team
Lloyd Erbaugh
Dan Ringstad*
Lee Hacklander
Wade
Larson(incumbent)
11/1/16 to 10/31/19 Councilor Morton
PC Chair Fleming
Jeff Matzke
Frank Boyles
Conclusion
The council should determine if it concurs with the recommendation of the
interview team.
ISSUES: The four applicants for the Planning Commission did not express an
interest in serving on any of the committees listed below. This year we did
not have any applicants apply for 1. the student member on Community
Safety Advisory Committee, 2. one opening on the Communications and
Technology Advisory Committee, 3. up to three openings on the Lakes
Advisory Committee, and 4. up to three openings on the Parks Advisory
Committee.
If the council desires, the staff will initiate additional recruitment for both
Lakes Advisory Committee and the Parks Advisory Committee members
as both presently stand at 4 members. This is one below the bylaw
prescribed minimum of five for each.
Another option at this time would be council direction to establish a task
force composed of representatives of both committees, the city council and
city staff to consider whether the two committees could be combined.
FINANCIAL
IMPACT:
There is a cost for the staff to provide administrative support to the
committees on an ongoing basis and for City Council members to attend
the meetings as liaisons. On the other hand, local government benefits
from having the input of residents to accomplish the many goals and
objectives identified in our 2040 Vision and Strategic Plan.
ALTERNATIVES: 1. Adopt the attached resolution making the planning commission
appointment and direct the staff to either solicit additional candidates
for the PAC and LAC or commission a task force to make
recommendations with respect to merger.
2. Refer the recommendations back to the interview committees or council
liaisons.
RECOMMENDED
MOTION:
Alternative 1.
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 16-XXX
A RESOLUTION APPOINTING DAN RINGSTAD TO SERVE ON THE PLANNING
COMMISSION
Motion By: Second By:
WHEREAS, A vacancy exists on the Planning Commission as of October 31, 2016; and
WHEREAS, Applications were solicited from persons in the community who were interested;
and
WHEREAS, Notice of such vacancies were placed in the Prior Lake American and on the
City Website; and
WHEREAS,
Applications were received and interviews conducted.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. That the following individuals are appointed to fill the following terms:
Appointee Date Appointed End of this
Appointment
Term Limit
Dan Ringstad November 1, 2016 October 31, 2019 October 31, 2025
PASSED AND ADOPTED THIS 24th DAY OF OCTOBER 2016
VOTE Hedberg Keeney McGuire Morton Thompson
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
______________________________
Frank Boyles, City Manager