Loading...
HomeMy WebLinkAbout3 November 7 2016 PC Meeting Minutes draft 1 PRIOR LAKE PLANNING COMMISSION MINUTES Monday, November 7, 2016 1. Call to Order and Pledge of Allegiance: Commissioner Fleming called the Monday, November 7, 2016 Prior Lake Planning Commission meeting to order at 6:00 p.m. Those present were Commissioners Bryan Fleming, David Tieman and Dan Ringstad; Absent were Mark Petersen and William Kallberg. Also present were Director Dan Rogness, Planner Jeff Matzke, Specialist Casey McCabe and Development Services Assistant Sandra Woods. 2. Approval of Agenda: MOTION BY TIEMAN, SECONDED BY RINGSTAD TO APPROVE THE MONDAY, NOVEMBER 7, 2016 PRIOR LAKE PLANNING COMMISSION AGENDA WITH ADJUSTMENTS. VOTE: Ayes by Fleming, Tieman and Ringstad. Absent Petersen and Kallberg. The Motion carried. 3. Election of Officers: Director Rogness explained the options in election of officers. MOTION BY FLEMING TO NOMINATE AND APPOINT COMMISSIONER TIEMAN AS VICE-CHAIR, SECONDED BY RINGSTAD. TIEMAN ACCEPTS. VOTE: Ayes by Fleming, Tieman and Ringstad. Petersen and Kallberg absent. The Motion carried. MOTION BY TIEMAN TO NOMINATE AND RE-APPOINT COMMISSIONER FLEMING AS CHAIR, SECONDED BY RINGSTAD. VOTE: Ayes by Fleming, Tieman and Ringstad. Petersen and Kallberg absent. The Motion carried. 4. Approval of Monday, October 17, 2016 Meeting Minutes: MOTION BY TIEMAN, SECONDED BY RINGSTAD TO APPROVE THE MONDAY, OCTOBER 17, 2016 PRIOR LAKE PLANNING COMMISSION MEETING MINUTES. VOTE: Ayes by Fleming, Tieman and Ringstad. Petersen and Kallberg absent. The Motion carried. 5. Public Hearings: A. DEV16-001029 – 16268 Eagle Creek Avenue SE – Amendment to Subsection – Consider amendments to Subsection 1102.806 of the Prior Lake Zoning Ordinance relating to dimensional standards in the ‘TC’ Town Center Use District regarding amending the minimum front yard setback on CSAH 21, east of Main Avenue, from thirty feet measured from the right-of-way to ten feet measured from the right-of-way. Development Specialist McCabe introduced the recommendation to the City Council related to a request by Richard Gross to amend Subsection 1102.806 of the Prior Lake Zoning Ordinance. He explained the history, current circumstances, issues, alternatives and recommended motion. He presented a general location map and Section 2.5 of Prior Lake Downtown Building Design Guidelines. Commission Comments/Questions: None. 2 Applicant: Richard Gross, 16268 Eagle Creek, (REMAX Office Building). He stated he is looking for help from the City in the change of setbacks to make the REMAX building compliant. He explained the zoning when he bought the building in 2003 and how it has changed, leaving the building non-compliant and hard to sell. He stated he would like to sell and retire and would like the ten-foot setback to assist in making the building compliant. If this amendment will pass he may have a sale. MOTION BY RINGSTAD, SECONDED BY TIEMAN TO CONTINUE THE OPEN THE PUBLIC HEARING ON 4A AT 6:15 P.M. VOTE: Ayes by Fleming, Tieman and Ringstad. Petersen and Kallberg absent. The Motion carried. Public Comment: None. MOTION BY TIEMAN, SECONDED BY RINGSTAD TO CLOSE THE PUBLIC HEARING ON 4A AT 6:16 P.M. VOTE: Ayes by Fleming, Tieman and Ringstad. Petersen and Kallberg absent. The Motion carried. Commission Comments/Questions: Tieman said looking at the thirty-foot setback, drawings and vision, there is no benefit to the city; therefore, he stated the ten-foot setback achieves the view and accessibility. He stated he will support this change. Ringstad said he will support this agenda item as he likes the fact that on the south side of County Road 21, Vikings and the ACE Hardware stores will benefit from this as well as Mr. Gross. Fleming said he will also be supporting fully the proposed amendment. He said it makes sense and we are not making a significant amendment for one amenity but a good impact for other businesses and the City as well. MOTION BY RINGSTAD, SECONDED BY TIEMAN TO RECOMMEND THE PRIOR LAKE CITY COUNCIL APPROVE THE PROPOSED AMENDMENT TO SUBSECTION 1102.806 OF THE PRIOR LAKE ZONING ORDINANCE AT 6:18 P.M. VOTE: Ayes by Fleming, Tieman and Ringstad. Petersen and Kallberg absent. The Motion carried. 6. Old Business: A. Amendments to the Prior Lake Zoning Ordinance – Continual of the Tabled Agenda Item from the Monday, October 17, 2016 Planning Commission Meeting regarding a consideration of a request to recommend Amendments to Subsection 1107.2100 (Tree Preservation and Restoration) of the Prior Lake City Code. Planner Matzke re-introduced the recommendation to certain amendments to Section 1107.2100 (Tree Preservation and Restoration) or the Prior Lake City Code to address updates and allow additional options for tree replacement that was Tabled at the last meeting on Monday, October 17, 2016. He explained the history, current circumstances, issues, alternatives and recommended motion. He presented proposed amendments to Subsections 1107.2100 of the City Code and example of possible landscape plan in compliance with proposed amendments. Commission Comments/Questions: Ringstad questioned the cash payment system and asked could they do this for the entire one hundred caliper inches or would that be a percentage that you would be looking for. Planner Matzke said we could list this as eighty/twenty percentages and alter it before going to Council. He explained the realistic understanding between Staff and an agreement, the wording in the proposed 3 ordinance, appeal process and stated by no means are we going to allow applicants to buy their way out of putting trees on properties, it would be only if there is an issue with the required amount and stated how that would be taken care of. He gave ideas of what Staff would be keying in on and said there is some discretion and knows it is not just cut and dry clear. Ringstad said words that come to mind with considering this are flexibility and common sense. He commented on giving the City, Developers and residents options and stated he see nothing but upside by considering this and passing it onto the City Council. He stated he would be voting for this tonight. Tieman stated tying this to the fee schedule is a great idea. He commented on the allowances of substitutions by other Cities and said it all makes sense now and thanked Planner Matkze as he appreciates the throughout follow-up. Fleming said he appreciates the additional follow up and due-diligence. He stated he is not sure of having descriptive language in the ordinance regarding buying your way out of it, but suggested rather establishing this as an internal practice. He explained what should be set as a best practice and said this does strike a great balance, aligns with our ordinance as well as the Comp Plan and Minnesota Statue; therefore, he will be supporting the amendment proposal. MOTION BY TIEMAN, SECONDED BY RINGSTAD TO APPROVE THE RECOMMENDATIONS OF AMENDMENTS TO SUBSECTION 1107.2100, TREE PRESERVATION AND RESTORATION AMENDMENT AT 6:39 P.M. VOTE: Ayes by Fleming, Tieman and Ringstad. Petersen and Kallberg absent. The Motion carried. B. Comprehensive Plan Discussion Director Rogness explained how the Comprehensive Plan discussion are performed and reviewed very generally what they have been focusing on, to update Commissioner Ringstad. He talked about RFP’s for consulting assistance on a couple chapters and explained they are recommending one to the Council a week from tonight; therefore, if we have all the Commissioners here on the December 5th or December 19th, we would bring in one of the consulting assistant to get the process going. He said much of 2017 is going to include discussion on the Comprehensive Plan. He introduced the new Engineer, Nick Monserud, and explained a brief background on Nick. He touched base on Accomplishments and Goals for preliminary ideas for the agenda on November 21, 2016. Fleming mentioned an event that features the different advisory group that shares the goals and accomplishments. Director Rogness stated yes and stated that is on November 28 and is from 5-7pm. 7. New Business: None. 8. Adjournment: MOTION BY RINGSTAD, SECONDED BY TIEMAN TO ADJORN THE MONDAY, AUGUST 15, 2016 PLANNING COMMISSION MEETING AT 6:43 P.M. VOTE: Ayes by Fleming, Tieman and Ringstad. Petersen and Kallberg absent. The Motion carried. Sandra Woods, Development Services Assistant