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HomeMy WebLinkAbout11 17 2016 EDAC Agenda Packet Economic Development Advisory Committee Meeting Agenda Thursday, November 17, 2016 7:30 a.m. City Hall, Wagon Bridge Conference Room Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com 1. Call to Order 2. Approval of Meeting Minutes a. October 27, 2016 3. Old Business a. EDAC Commercial Area Liaison Update i. Finalize Contacts and Prepare Report for the EDA 4. New Business a. Election of Officers b. EDAC 2016 Accomplishments and 2017 Goals 5. Other Business a. Staff Update i. Social Media Discussion – Prior Lake Chamber b. Residential and Commercial Activity Update c. Member Ideas/Recommendations 6. Next Meeting Date a. Thursday, January 26, 2016 7. Adjourn 1 4646 Dakota Street SE Prior Lake, MN 55372 CITY OF PRIOR LAKE, MINNESOTA ECONOMIC DEVELOPMENT ADVISORY COMMITTEE MEETING MINUTES – October 27, 2016 1. Call to Order The meeting was called to order at 7:35 a.m. in the WagonBridge Conference Room at Prior Lake City Hall. Members present: Lloyd Erbaugh, Bill Henry, Wade Larson, Thane Tande, Jim Mahoney, Kim Prchal, Stephanie Carroll, Marie Voreis and EDA Liaison Michele Choudek. Members absent: Luke Brazier, Trisha Rosenfeld and Chamber Liaison Sandi Fleck. Staff present: Dan Rogness & Casey McCabe. Guest present: Jeff Petschl 2. Welcome New and Returning Committee Members EDAC Members: provided introductions and welcomed new committee member Jeff Petschl and Jim Mahoney who was appointed to his second term. Mr. Petschl has been appointed to the EDAC with his term beginning on November 1, 2016. 3. Approval of Meeting Minutes a. September 22, 2016 MOTION BY MAHONEY and SECOND BY HENRY to approve the September 22, 2016 meeting minutes. Motion adopted unanimously. 4. Old Business a. EDAC Commercial Area Liaison Discussion Prchal: reminded committee members that the EDAC has a goal of contacting every brick and mortar business in Prior Lake in 2016. Committee members were encouraged to complete their visits as soon as possible and to update contact information and comments on the business contact page on Dropbox. Ms. Prchal reviewed the process to use Dropbox and she and Mr. McCabe offered to assist any of the members who needed support completing their visits or entering information in Dropbox. b. Deerfield / Welcome Avenue Action Items McCabe: highlighted a document in the agenda packet which details the questions and concerns raised by Deerfield Business Park and Welcome Avenue Industrial Park property owners during two meeting over the summer. The document identifies the business owner commons and the action taken by City staff and EDAC members to address their concern. This document has been sent via email to all business owners who attended either meeting. 5. New Business a. Downtown Development Meeting Follow-Up EDAC Members who attended the EDA Downtown Development meeting were asked to share some of their thoughts. The EDAC felt the meeting format and objective were not presented clearly to the attendants. The committee recommended future development meetings divide the agenda between issues facing businesses and issues facing residents and identify a meeting facilitator who will lead the discussion. Because the discussion was somewhat hostile, committee members felt apprehensive to share any thoughts that may escalate the tension. Also, the committee recommended holding any future meetings outside of City Hall and make sure representatives of the City, County, and potentially State are available to support the discussion with facts. 6. Other Business a. EDA Meeting Update Rogness: provided an update of the October 17th EDA meeting related to the following items:  Consider EDAC Member Appointments  EDA 2016 Revenue & Expenditure Report (9/30/16)  Downtown Property Acquisition Discussion  Downtown Development Meeting b. Staff Update i. Community Profile Update McCabe: informed the EDAC that the updated community profile brochure has been completed and is available on the City of Prior Lake website. ii. Social Media Discussion – Prior Lake Chamber This item was tabled until the next regular meeting. c. Residential and Commercial Activity Update EDAC Members: reviewed the residential and commercial activity update as of September 30, 2016. d. Member Ideas/Recommendations EDAC Members: discussed the need for a meeting prior to the City Council / Advisory Committee meeting on November 28th. The committee decided to hold the next EDAC meeting on November 17th to identify 2016 accomplishments and establish 2017 EDAC goals. EDAC Members: briefly discussed potential 2017 goals, which included:  Goal related to promotion of ‘business friendly’ initiatives.  Host a discussion related to negotiation and compromise.  Build on the recent Downtown Development discussion with a goal related to connecting with and providing information to downtown residents and business owners.  Learn from past projects to better communicate with residents.  Schedule small group discussions or workshops with liaison areas.  Potentially host a Business Mixer in 2017. Voreis: commented that It would be helpful to know the EDA’s 2017 goals before establishing the EDAC’s goals. EDAC members suggested a future EDA or EDAC collaborative meeting with the SMSC. 7. Next Meeting Date. The next regular meeting of the EDAC will be on Thursday, November 17, 2016 at 7:30 a.m. . 8. Adjourn. MOTION BY MAHONEY and SECOND BY TANDE to adjourn the meeting. Motion adopted unanimously. The meeting adjourned at 9:10 a.m. Submitted by: Casey McCabe 4646 Dakota Street SE Prior Lake, MN 55372 ECONOMIC DEVELOPMENT ADVISORY COMMITTEE REPORT MEETING DATE: November 17, 2016 AGENDA #: 3.a. PREPARED BY: Casey McCabe, Community Development Specialist AGENDA ITEM: EDAC COMMERCIAL AREA LIAISON UPDATE DISCUSSION: Introduction The purpose of this agenda item is to review the progress being made on the EDAC commercial area liaison visits, finalize the business contact list and discuss any questions or comments the commercial area liaisons may have so a report may be prepared and presented to the EDA during their December 2016 meeting. History One of the committee’s duties outlined in the EDAC Bylaws is, “To serve as a liaison between city government and the community through interaction with business leaders and community residents.” To help accomplish this, the EDAC has previously assigned some of its members to act as a liaison to five specific commercial and industrial areas of the community. The role of the EDAC liaison is to help communicate City and EDAC activities with business owners and provide an additional point of contact for their questions and concerns. One of the EDAC’s goals for 2016 is to, “Utilize the EDAC Commercial Liaison Program to contact every brick & mortar Prior Lake business at least once during the year.” The EDAC commercial area liaison assignments for the commercial areas of the community are below.  Downtown Area – Erbaugh / Prchal / Brazier  Deerfield Business Park / Welcome Avenue Industrial Area – Henry / Choudek  Commerce Avenue / Fountain Hills Area – Larson / Tande  Village Commerce / South Lake Village Area – Carroll  Gateway Area – Mahoney / Voreis Conclusion ISSUES: A Dropbox folder titled EDAC Commercial Area Liaison has been created and sent to all EDAC members. The folder includes a map of all commercial areas, list of commercial liaisons and their area and an EDAC handout. The Committee should have all visits completed and business contact information updated on Drop- box by Monday, December 5, 2016 so a report can be prepared for the EDA. If you have any questions or need assistance, please contact Lloyd or Kim. City staff is also available to assist with updating business contact information on Dropbox. FINANCIAL IMPACT: None. ALTERNATIVES: 1. Discussion Only 4646 Dakota Street SE Prior Lake, MN 55372 ECONOMIC DEVELOPMENT ADVISORY COMMITTEE REPORT MEETING DATE: November 17, 2016 AGENDA #: 4.a. PREPARED BY: Casey McCabe, Community Development Specialist AGENDA ITEM: ELECTION OF OFFICERS DISCUSSION: Introduction The purpose of this agenda item is to elect a Chair and Vice-Chair from among the EDAC members. Current Circumstances Section 206 of the EDAC Bylaws state, “The Economic Development Advisory Committee shall elect from among its membership a Chair and Vice-Chair. The City Manager or his/her designee shall serve as Secretary of the Committee.” The Chair shall be elected by majority vote of the members present at the meeting. The term of the Chair shall begin in November and run for one year. The duties of the Chair shall include approval of meeting agendas, presiding at meetings and giving an accounting of its activit ies and any information before the EDA annually or as directed otherwise. The Vice-Chair shall be appointed in the same manner as the Chair and shall perform the duties of the Chair in his/her absence. The Vice-Chair shall assume such other duties as assigned by the Chair. The Secretary shall be responsible for recording and compiling a written summary of all official activities of the Committee. Conclusion All EDAC members are eligible to become officers for 2017. The current Chair (Erbaugh) and Vice- Chair (Prchal) are eligible for reappointment for 2017. Dan Rogness has been designated by the City Manager to serve as the Secretary of the EDAC. ISSUES: The annual appointments are for a one-year term from November to October. The EDAC Chair and Vice-Chair will serve a term ending October 31, 2017. FINANCIAL IMPACT: None. ALTERNATIVES: RECOMMENDED MOTION: 1. Motion(s) and second(s) to elect an EDAC Chair and Vice-Chair. 2. Table the election. Alternative No. 1. 4646 Dakota Street SE Prior Lake, MN 55372 ECONOMIC DEVELOPMENT ADVISORY COMMITTEE REPORT MEETING DATE: November 17, 2016 AGENDA #: 4.b. PREPARED BY: Casey McCabe, Community Development Specialist AGENDA ITEM: EDAC 2016 ACCOMPLISHMENTS AND 2017 GOALS DISCUSSION: Introduction The City Council has invited all advisory committee members, including the EDAC, to a City Council work session on Monday, November 28th at 5:00 p.m. The purpose of the work ses- sion is to allow all advisory committees an opportunity to present the City Council with a report of 2016 accomplishments and 2017 goals. The work session also provides an opportunity for advisory committees to hear accomplishments from other committees as well as what the other committees will be working on in 2017 to see if there are any collaboration opportunities. History The EDAC has previously provided a similar annual report to the City Council. The City Coun- cil has asked that all committees provide three accomplishments for 201 6 and three goals for 2017. Conclusion Staff has proposed 2016 accomplishments and 2017 goals for EDAC review and discussion. Members should discuss the accomplishments and goals below and amend or substitute ad- ditional items as desired. 2016 Accomplishments  The EDAC documented and evaluated every comment received at the Fall 2015 Business Mixer event and developed an ‘Action Item’ sheet to respond to all comments in writing. Throughout 2016, the committee communicated responses via email and on the EDAC page of the City website to all event attendants. In addition, City staff and EDAC members held follow-up meetings with business owners to discuss specific concerns raised at the Business Mixer.  Throughout 2016, the EDAC has completed ##?? visits to Prior Lake businesses. The purpose of the visits is to express appreciation for what all Prior Lake businesses bring to the community, listen to any comments or suggestions the business owner may have to make Prior Lake a stronger business community and to identify and respond to any spe- cific concerns.  The EDAC completed an update to the Prior Lake Community Assets and Community Profile and continues to publish its quarterly Prior Lake Business Pages e-newsletter to over 400 recipients. The Prior Lake Business Pages shares commercial/industrial news, promotion of upcoming events, highlights new businesses, as well as provides residential, commercial and industrial development updates. 2 2017 Goals  Continue to offer and promote ‘business friendly’ initiatives such as business friendly or- dinance amendments and EDAC business visits.  Work with the EDA and City Council to establish policies which help to clearly communi- cate information to business owners and residents, ensure information about planned or proposed projects is easily accessible and provide an opportunity for business ow ners and residents engage in a constructive conversation about the future of Prior Lake.  Expand upon the Commercial Area Liaison program by scheduling small group discus- sions or workshops with targeted areas of the business community. ISSUES: EDAC members should discuss what information should be included in the presentation and which member(s) of the committee are available to attend and present the information at the November 28th meeting. The EDAC is limited to three accomplishments and three goals. The presentation at the work session will need to be no longer than ten minutes. EDAC members should also RSVP to city staff if they plan to attend. FINANCIAL IMPACT: None. ALTERNATIVES: 1. Motion and Second to approve the proposed EDAC 2016 accomplishments and 2017 goals as proposed or further amended by the EDAC. RECOMMENDED MOTION: Alternative No. 1 4646 Dakota Street SE Prior Lake, MN 55372 ECONOMIC DEVELOPMENT ADVISORY COMMITTEE REPORT MEETING DATE: November 17, 2016 AGENDA #: 5.b. PREPARED BY: Casey McCabe, Community Development Specialist AGENDA ITEM: RESIDENTIAL AND COMMERCIAL ACTIVITY UPDATE DISCUSSION: Introduction Staff has prepared a development update as of October 31, 2016 for EDAC review. The attached memorandum provides a summary of 2016 commercial and industrial development and residential construction in the City of Prior Lake. ALTERNATIVES: RECOMMENDED ALTERNATIVE: ATTACHMENT: Information Only. Information Only. 1. Development Update Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com Memo Date: November 14, 2016 To: City of Prior Lake Economic Development Advisory Committee From: Casey McCabe, Community Development Specialist Subject: Residential & Commercial Activity Update Below is an update of residential and commercial development in the City of Prior Lake as of October 31, 2016. Number of Permits Declared Value Number of Permits Declared Value Number of Permits % Increase / (% Decrease) Declared Value % Increase / (% Decrease) Single Family Dwellings 92 $31,538,000.00 89 $28,191,000.00 3.37 11.87 Townhouses (# units)4 $676,000.00 10 $1,831,000.00 (60.00)(63.08) Multiple Units 3 $28,672,000.00 0 $0.00 300.00 ###New Commercial Industrial & Commercial 3 $5,620,000.00 10 $3,742,000.00 (70.00)50.19 Residential 618 $4,393,200.00 634 $2,865,960.00 (2.52)53.29 Industrial & Commercial 13 $263,000.00 36 $950,300.00 (63.89)(72.32) tMechanical 625 $0.00 666 $0.00 (6.16)n/a ttMechanical (SF & TH)383 $0.00 396 $0.00 (3.28)n/a TOTALS 1741 $71,162,200.00 1841 $37,580,260.00 (5.43)89.36 t Mechanical permits include but are not limited to furnaces, water heaters, softeners, and fireplaces. They are flat-rate permit fees. tt Mechanical (SF & TH) permits include required plumbing, heating, sewer and water and fireplace permits for new single family residences. They are flat-rate permit fees. 2016 YEAR TO DATE 2015 YEAR TO DATE New Residential Additions and Alterations Increase / (Decrease) Name Address Type (New/Relocation/Expansion) Previous Tenant/Owner LoveFeast Table 16228 Main Ave. SE New Brick & Mortar Business The Art Closet Wild Ruffle 16186 Main Ave. SE, Suite 100 Relocated Business Manitou Advisors Tu Nails 16731 Hwy 13 S.New Business MN Nails Paar Sports & Promotions 16151 Main Ave. SE, Suite 2 New Business Vacant gg Boutique 4773 Dakota St. SE New Business Beauty Shop Versatile Vehicles, Inc. 17136 Adelmann St. SE New Construction Vacant Land Bliss Family Dental 4792 Dakota St. SE New Ownership Bliss Family Dental Pro Service Auto Repair 16921 Panama Ave. SE New Construction / Relocated Business Vacant Iron Range BBQ 16211 Main Ave. SE New Business Memories on Main Edward Jones - Scott Pierce 16154 Main Ave. SE, Suite 110B Relocated Business Wensmann Office - Lakefront Plaza 2016 Prior Lake Commercial Activity