HomeMy WebLinkAbout5G 2016 3rd Quarter Financial Report
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: NOVEMBER 28, 2016
AGENDA #: 5G
PREPARED BY: DON URAM, FINANCE DIRECTOR
PRESENTER: DON URAM
AGENDA ITEM: CONSIDER APPROVAL OF THE PRELIMINARY 3rd QUARTER 2016
FINANCIAL REPORTS
DISCUSSION: Introduction
Staff has prepared preliminary summary financial reports (attached) as of
September 30, 2016 for the following funds:
General Fund
Debt Service Funds
Capital Park Fund
Revolving Equipment Fund
Facilities Management Fund
Water Fund
Sewer Fund
Water Quality Fund
Economic Development Authority Special Revenue Fund
The reports reflect revenue and expenditure activity during the first three
quarters of 2016. The reports are preliminary, unaudited and may
change. The attached memorandum provides a summary of the
significant issues.
As requested by the City Council, comparative information has been
included for the same period of the prior year.
If council members have questions please feel free to contact me at 952-
447-9841 for more information.
ALTERNATIVES: 1. A motion to accept the September 30, 2016 Financial Report as
submitted.
2. Take no action and provide the staff with specific direction.
RECOMMENDED
MOTION:
Alternative 1.
Page 2
MEMORANDUM
DATE: November 28, 2016
TO: Prior Lake City Council
FROM: Don Uram, Finance Director
RE: Financial Report dated 9/30/2016
The financial reports presented as part of this agenda item reflect activity during the first three
quarters of 2016. The significant issues identified at this time are summarized below.
General Fund Summary
Key points for third quarter 2016:
Preliminary financial information reflects expenditures slightly exceeding revenues by
$42k.
First half property taxes were collected in June and are comparable to the prior year.
The 2016 budget has been amended to use reserves of $233,000 for projects carried
forward from 2015.
Intergovernmental revenue is higher than the same period 2015.
Building permits continue to be higher in comparison to 2nd quarter 2015.
Expenditures are higher than the same period 2015.
General Fund Revenues
Property taxes are received in June, December and January. Revenue from taxes are
recognized on a cash basis for the General Fund. First half property taxes have been collected
and are comparable to the prior year.
Single family building permits were budgeted at 100 for 2016. Revenues associated with
building permits and plan check fees are approximately $160k higher than 3nd quarter 2015. The
following table provides a breakdown of the third quarter activity by year.
Year Single
Family
Townhomes Commercial /
Industrial
Other
Permits
Total Change
from PY
2016 82 4 14 1460 1560 (6%)
2015 86 10 35 1527 1658 10%
2014 83 4 29 1386 1502 (14%)
2013 108 35 30 1569 1742
The average value associated with the single-family permits is $344k which has increased $26K
from the average for 2015.
The first half payments were received in first quarter for Municipal State Aid and the township
fire agreements.
Intergovernmental revenue is higher due to the timing of the receipts of the State Police and
Fire aid.
First quarter Franchise fees and PEG fees collected in April and May are included in this report.
Second quarter fees are recorded in July and August. Fees collected are slightly less compared
to last year at this time.
Project engineering fees are less than budget. This is due to fewer projects being done in 2016
than were budgeted. Staff has historically used a percentage of construction costs for estimating
engineering time. In recent years, engineering staff has used Cartegraph to track their time on
projects. The amount being charged is currently only 50% of the budget.
Page 3
Recreation revenues (including Park admission fees and facility rental) are slightly higher than
3rd quarter 2015. Softball fees have decreased significantly due to fewer participants but
Program fees and Facility/Shelter Rental fees have increased compared to this time last year.
Interest earnings are at 56% of the budget. Interest rates on investments are continuing to
decrease which is lowering the rate of return we earn. The report also reflects a $50k increase
in the fair value of the securities. As rates decreased, the market value of the existing securities
have increased. This is a paper gain; no actual gain is realized because the City holds the
securities until maturity.
General Fund Expenditures
General Fund expenditures for 2016 represent 62% of the $13,008,738 amended budget. The
level of expenditures (as a percent of budget) is higher compared to the same period in 2015.
Some key points related to expenditures for 3rd quarter 2016 are listed.
Expenditures in administration, finance and human resources is higher than 2015 due
mainly to being fully staffed in 2016.
Police remains higher than 2015, but within budget at 73%. This is primarily due to being
fully staffed in 2016.
Central garage is slightly higher than 2015 due to an increase in major repairs to the
City’s fleet vehicles. The 2017 budget has been increased to reflect this trend.
Recreation is higher than 2015 due to the reinstatement of several program offerings
that had been cut for summer 2015.
At this point in the year, there are no other significant variances to report. Staff will continue to
monitor as we approach year end.
Debt Service Funds
Property taxes and special assessments are received in June, December and January (final tax
settlement). Prepayments have been received for special assessments.
Scheduled bond payments were made on the 1st and 15th of June. One bond payment was
made to Scott County in April 2016. Other bond payments will be due on the 1st and 15th of
December.
Capital Park Fund
Park Dedication Fees were received for the Dominium Gateway Shopping Center and Chatonka
Heights projects in March and August. Expenditures for the Markley Lake Trail which was
approved in November 2015 are included in 2016 which explain the variance from 2015.
The Pike Lake Master Plan was not completed in 2015 and has been carried over. A
collaborator group which is comprised of YMCA, SMSC, Three Rivers Parks District, PLSL
Watershed and City staff was established for the Pike Lake Park Master Plan. The group is in
the early stages of developing an RFP for designing the Plan although this project has been
delayed until 2017 due to more pressing priorities. The group will also explore grant
opportunities for funding the improvements.
Revolving Equipment Fund
Property taxes, the primary funding source, were received in June. Bond proceeds were
received in May. Interest earnings are at 57% of the budget. The change in the fair value of the
securities is adjusted against interest earnings and is allocated to each fund based on cash
balances.
Approved police vehicle, public works equipment, and parks equipment purchases took place in
first quarter 2016. Vehicle and equipment purchases were approved at council meetings earlier
in the year. Total expenditures for 2016 equal $588,853.
Page 4
Facilities Management Fund
The 2016 Budget included the issuance of debt totaling about $620,000 for the replacement of
the Maintenance Center roof. This project has been deferred until 2017 due to a delay in the
review and selection of the appropriate roofing material. Estimated cost is $620,000.
In 2014, the Council approved a contract with Honeywell as part of the Guaranteed Energy
Savings Program (GESP) to complete improvements to many of our facilities. The Council also
approved a lease agreement with US Bank for $2,667,924 to fund these improvements. As of
third quarter 2016, there are certain punch list items remaining on the project and it will be
complete before year end.
Water Fund
The financial report for the Water Fund reflects four billing cycles. Consumption is higher
compared to 2015 due to a dryer summer. Water revenues are higher than 2015 due to an
increase in rates effective 3/1/16 and to the increased consumption in the 3rd quarter.
Operating expenditures are comparable and transfers much higher than 2015. 2016 year to
date includes a final project related transfer to fund the Welcome Ave Project. In 2016,
operational budgetary transfers have been made according to the approved budget.
Sewer Fund
The financial report for the Sewer Fund reflects four billing cycles. Consumption is steady
compared to prior year. Sewer revenues are at 64% of the budget and higher compared to
2015. The increase in revenue is due to the rate increase that was effective 3/1/16. The
estimated level of discharge is reevaluated annually in conjunction with the preparation of the
Capital Improvement Program.
Operating expenditures for 2016 are at 58% of the approved budget and slightly lower than
2015. Operational budgetary transfers for first, second, and third quarters are reflected in the
report. It also includes a final project related transfer to fund the Manitou Road Project. The prior
year included transfers for capital projects that took place in 2015.
Water Quality Fund
The financial report for the Water Quality Fund reflects four billing cycles. Water Quality
revenues are based on flat rates per billing cycle. Revenues are steady compared to 2015 at
70% of the budget.
Operational expenditures are lower than 2015. Operational budgetary transfers for first,
second, and third quarters are reflected in the report. It also includes a final project related
transfer to fund the Manitou Road Project. The prior year included transfers for capital projects
that took place in 2015. Capital expenditures will be less than budget due to the deferral of
projects including Rolling Oakes and Cates Creek.
Economic Development Authority Special Revenue Fund
Property taxes are received in June, December and January (final tax settlement).
Facility rental payments have been received for the Technology Village Business Incubator.
Personnel, commissioner per diems, professional services and Technology Village Business
Incubator expenditures comprise most of the expenditures and are at 64% of budget as of the
third second quarter end.
If you have any questions regarding these financial reports, please contact me at 952.447.9841.
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City of Prior Lake
General Fund Revenues
As of 9/30/2016
(Preliminary & Unaudited)
Variance from Variance
2016 2016 2016 Amended Budget ‐ % BDGT Actual from 2015
Budget Amended Actual Positive ( Negative) USED
9/30/2015 Positive (Negative)
Taxes
101 31010.00 Current Property Taxes ‐ General Purpos 7,482,395.00 7,482,395.00 3,812,227.53 (3,670,167) 51% 3,772,674 39,553
101 31020.00 Delinquent Property Taxes ‐ General Purp 0.00 0.00 37,776.45 37,776 n/a 45,881 (8,104)
101 31040.00 Fiscal Disparities 775,117.00 775,117.00 416,485.91 (358,631) 54% 369,047 47,439
101 33423.00 Market Value Credit Aid 0.00 0.00 ‐ n/a ‐ ‐
Taxes 8,257,512.00 8,257,512.00 4,266,489.89 (3,991,022) 52% 4,187,602 78,888
Licenses and Permits
101 32100.00 Business Licenses 1,100 1,100 900.00 (200) 82% 1,000 (100)
101 32110.00 Liquor Licenses 69,990 69,990 70,465.00 475 101% 68,995 1,470
101 32160.00 Refuse Haulers 3,650 3,650 3,450.00 (200) 95% 3,650 (200)
101 32170.00 Outdoor Concert Permits 1,150 1,150 3,100.00 1,950 270% 1,450 1,650
101 32180.00 Cigarette Licenses 2,250 2,250 2,500.00 250 111% 2,500 ‐
101 32210.00 Building Permits 471,800 471,800 410,593 (61,207) 87% 304,558 106,036
101 32211.00 Retainage Forfeiture ‐ ‐ 6,332 6,332 n/a 5,583 749
101 32215.00 Mechanical Permits 32,770 32,770 43,251 10,481 132% 39,791 3,460
101 32230.00 Plumbing Permits 31,285 31,285 43,918 12,633 140% 31,187 12,731
101 32231.00 Sewer/Water Inspection 7,725 7,725 5,525 (2,200) 72% 5,817 (292)
101 32232.00 Plumbing Registrations 1,200 1,200 675 (525) 56% 1,150 (475)
101 32240.00 Animal Licenses 3,750 3,750 3,500 (250) 93% 3,540 (40)
101 32260.00 Burning Permits 2,625 2,625 1,875 (750) 71% 2,100 (225)
101 32270.00 Short‐term Rental Fee 1,200 1,200 800 (400) 67% 1,200 (400)
Licenses and Permits 630,495 630,495 596,884 (33,611) 95% 472,520 124,364
Intergovernmental
101 33160.10 Fed Aids/Grants ‐ Operating Grants ‐ ‐ ‐ n/a ‐ ‐
101 33160.11 Fed Aids/Grants ‐ Operating Police 18,000 18,000 9,917 (8,084) 55% 5,765 4,151
101 33401.00 Local Government Aid 15,180 15,180 5,953 (9,228) 39% 5,953 ‐
101 33416.01 State Aid ‐ Police Train 7,800 7,800 6,253 (1,547) 80% 7,330 (1,077)
101 33416.02 State Police Aid‐Ins Prem 175,000 175,000 188,115 13,115 107%‐ 188,115
101 33417.00 State Aid ‐ Fire Training 7,000 7,000 8,910 1,910 127% 5,854 3,056
101 33418.00 State Road & Bridge Aid 316,827 316,827 292,692 (24,135) 92% 285,144 7,547
101 33420.00 State Fire Aid‐Ins. Prem. 206,000 206,000 214,891 8,891 104%‐ 214,891
101 33422.10 State Aids/Grants ‐ Operating Grants ‐ ‐ ‐ n/a ‐ ‐
102 33422.11 State Aids/Grants ‐ Operating Police ‐ ‐ 1,957 1,957 n/a ‐ 1,957
101 33620.00 Township Fire & Resc Aid 311,068 311,068 311,068 ‐ 100% 279,094 31,974
101 33621.00 Liaison Aid 45,860 45,860 (45,860) 0% 23,565 (23,565)
101 33630.00 Metro Council Grants 12,500 12,500 (12,500) 0%‐ ‐
101 33631.00 Payment in Lieu of Taxes 420,000 420,000 322,500 (97,500) 77% 315,000 7,500
101 33700.23 Miscellaneous Grants ‐ Capital Parks ‐ ‐ ‐ n/a ‐ ‐
Intergovernmental 1,535,235 1,535,235 1,362,255 (172,980) 89% 927,705 434,551
COMPARATIVE
City of Prior Lake
General Fund Revenues
As of 9/30/2016
(Preliminary & Unaudited)
Variance from Variance
2016 2016 2016 Amended Budget ‐ % BDGT Actual from 2015
Budget Amended Actual Positive ( Negative) USED
9/30/2015 Positive (Negative)
COMPARATIVE
Charges for Services
101 31810.00 Franchise Taxes 595,000 595,000 307,290 (287,710) 52% 300,293 6,997
101 34103.00 Zoning & Subdivision Fees 17,050 17,050 22,577 5,527 132% 23,121 (544)
101 34104.00 Plan Check Fees 253,396 253,396 237,005 (16,391) 94% 183,128 53,876
101 34105.00 Sale of Maps/Publications ‐ Reports 1,000 1,000 974 (26) 97% 2,183 (1,209)
101 34107.00 Assessment Searches ‐ Reports 400 400 520 120 130% 490 30
101 34109.00 Project Admin/Eng Fees 343,000 343,000 172,579 (170,421) 50% 207,582 (35,004)
101 34203.00 Accident/Warrant Reports ‐ Reports 780 780 68 (712) 9% 70 (2)
101 34304.00 PEG Access Fees 34,000 34,000 16,178 (17,822) 48% 16,505 (326)
101 34731.00 Softball Fees 25,000 25,000 13,199 (11,801) 53% 22,619 (9,420)
101 34735.00 Recreation Program Fees 40,000 40,000 48,481 8,481 121% 41,915 6,566
101 34740.00 Concessions ‐ Park Fees 750 750 72 (678) 10%‐ 72
101 34760.01 Facility Rental ‐ Regular 73,361 73,361 55,026 (18,335) 75% 54,081 944
101 34761.00 Studio/Pavilion Rental 15,000 15,000 16,542 1,542 110% 15,308 1,234
101 34762.00 Park Shelter Rental 14,000 14,000 17,871 3,871 128% 14,048 3,823
101 34765.01 Tower Leases 243,069 243,069 244,686 1,617 101% 229,725 14,961
101 34780.00 Park Admission Fees 15,000 15,000 23,668 8,668 158% 18,032 5,637
101 34783.00 City Contract Services 43,500 43,500 47,112 3,612 108% 43,940 3,172
Charges for Services 1,714,306 1,714,306 1,223,847 (490,459) 71% 1,173,040 50,807
Fines and Forfeitures
101 35101.00 County Court Fines ‐ ‐ 500 500 n/a 1,350 (850)
101 35104.00 Prosecution Restitution ‐ ‐ 4,243 4,243 n/a ‐ 4,243
Fines and Forfeitures ‐ ‐ 4,743 4,743 n/a 1,350 3,393
Interest (losses) on investments
101 36210.00 Interest Earnings 120,000 120,000 67,251 (52,750) 56% 77,723 (10,473)
101 36225.00 Unrealized Inv.Gain(Loss)‐ ‐ 49,835 49,835 n/a 45,089 4,746
Interest (losses) on investments 120,000 120,000 117,085 (2,915) 98% 122,812 (5,727)
Other Miscellaneous Revenues
101 36102.00 County Assess. Collection 5,000 5,000 2,735 (2,265) 55% 1,237 1,498
102 36101.00 City Assess. Collection ‐ ‐ 2,004 2,004 n/a ‐ 2,004
101 36211.00 Developer Agreements 55,000 55,000 74,261 19,261 135% 60,669 13,592
101 36212.00 Miscellaneous Revenue 95,550 95,550 44,884 (50,666) 47% 69,152 (24,269)
101 36220.16 Prof Services Fee Dep Bldg Inspections 28,177
101 36230.00 Contributions & Donations ‐ ‐ 4,500 4,500 n/a 10,685 (6,185)
101 39102.00 Sale of Property ‐ ‐ 10,129 10,129 n/a 7,130 2,999
Other Miscellaneous Revenues 155,550 155,550 166,689 11,139 107% 148,874 17,816
Other financing sources
101 39203.00 Transfer from Other Funds 532,640 362,640 271,980 (90,660) 75% 266,640 5,340
Transfers in 532,640 362,640 271,980 (90,660) 75% 266,640 5,340
Total Revenues 12,945,738 12,775,738 8,009,974 (4,765,764) 63% 7,300,543 709,431
City of Prior Lake
General Fund Expenditures
As of 9/30/2016
(Preliminary & Unaudited)
Variance from Variance from
2016 2016 2016 Amended Budget ‐ % BDGT Actual from 2015
Budget Amended Actual Positive (Negative) USED
9/30/2015 Positive (Negative)
Function: General Government
41110.00 MAYOR & COUNCIL 55,409 55,409 38,684 16,725 70% 39,648 965
41130.00 ORDINANCE 7,500 7,500 4,940 2,560 66% 4,691 (250)
41320.00 ADMINISTRATION 404,081 404,081 301,851 102,230 75% 275,807 (26,044)
41330.00 BOARDS & COMMISSIONS 10,539 10,539 7,033 3,506 67% 6,800 (234)
41410.00 ELECTIONS 29,640 29,640 9,105 20,535 31% (26) (9,131)
41520.00 FINANCE 444,977 444,977 320,321 124,656 72% 281,718 (38,603)
41530.00 ACCOUNTING ‐ ‐ 249 (249) n/a 182 (67)
41540.00 INTERNAL AUDITING 28,150 28,150 31,733 (3,583) 113% 30,748 (985)
41550.00 ASSESSING 169,750 169,750 167,500 2,250 99% 150,000 (17,500)
41610.00 LEGAL 200,000 200,000 105,655 94,345 53% 157,794 52,139
41820.00 HUMAN RESOURCES 154,831 154,831 107,570 47,261 69% 58,623 (48,947)
41830.00 COMMUNICATIONS 114,393 114,393 79,382 35,011 69% 72,249 (7,133)
41910.00 COMMUNITY DEVELOPMENT 337,359 337,359 228,556 108,803 68% 200,385 (28,170)
41920.00 INFORMATION TECHNOLOGY 336,161 336,161 207,135 129,026 62% 178,470 (28,665)
41940.00 FACILITIES ‐ CITY HALL 452,059 452,059 329,222 122,837 73% 373,394 44,173
Total ‐ Function General Government 2,744,849 2,744,849 1,938,934 805,914 71% 1,830,483 (108,451)
Function: Public Safety
42100.00 POLICE 3,542,365 3,554,365 2,578,395 975,969 73% 2,285,740 (292,655)
42200.00 FIRE 902,032 902,032 462,824 439,208 51% 448,813 (14,010)
42400.00 BUILDING INSPECTION 595,843 595,843 415,010 180,833 70% 387,684 (27,326)
42500.00 EMERGENCY MANAGEMENT 9,750 9,750 1,212 8,538 12% 9,110 7,898
42700.00 ANIMAL CONTROL 26,448 26,448 17,200 9,248 65% 16,800 (400)
Total ‐ Function Public Safety 5,076,437 5,088,437 3,474,641 1,613,796 68% 3,148,147 (326,494)
Function: Public Works
43050.00 ENGINEERING 387,626 387,626 248,572 139,054 64% 254,003 5,431
43100.00 STREET 1,385,392 1,406,392 777,900 628,492 55% 779,467 1,567
43400.00 CENTRAL GARAGE 380,369 380,369 247,606 132,763 65% 210,712 (36,894)
Total ‐ Function Public Works 2,153,387 2,174,387 1,274,078 900,309 59% 1,244,182 (29,896)
Function: Culture and Recreation
45100.00 RECREATION 406,218 406,218 308,650 97,568 76% 262,917 (45,733)
45200.00 PARKS 1,433,838 1,463,838 939,775 524,063 64% 948,796 9,021
45500.00 LIBRARIES 46,289 46,289 31,090 15,199 67% 48,865 17,775
46100.00 NATURAL RESOURCES ‐ ‐ 149 (149) n/a (29) (178)
Total ‐ Function Culture and Recreation 1,886,346 1,916,346 1,279,665 636,681 67% 1,260,550 (19,116)
00000.00 Transfer to Other Funds 1,084,719 1,084,719 84,684 1,000,035 8% 102,746 18,063
Function: Contingent Reserve
49999.00 CONTINGENT RESERVE ‐ ‐ ‐ ‐ n/a 6,213 6,213
Total ‐ Function Contingent Reserve ‐ ‐ ‐ ‐ n/a 6,213 6,213
Total Expenditures 12,945,738 13,008,738 8,052,002 4,956,736 62% 7,592,320 (459,682)
COMPARATIVE
City of Prior Lake
Debt Service Funds
As of 9/30/2016
(Preliminary & Unaudited)
Variance from Variance
2016 2016 2016 Amended Budget ‐ % BDGT Actual from 2015
Budget Amended Actual Positive (Negative) USED
9/30/2015 Positive (Negative)
Revenues
Property Taxes
Current Property Taxes 2,340,850 2,340,850 1,204,660 (1,136,190) 51% 965,939 238,721
Special Assessments
City Assess. Collections ‐ ‐ 165,601 165,601 n/a 160,205 5,396
County Assess. Collection 762,607 762,607 219,157 (543,450) 29% 179,898 39,259
Interest (losses) on investments
Interest Earnings 24,245 24,245 28,807 4,562 119% 92,595 (63,789)
Unrealized Inv.Gain(Loss)‐ ‐ 12,411 12,411 n/a 12,311 100
Miscellaneous Revenues
Miscellaneous Revenues ‐ ‐ (70) (70) n/a 70
Other Financing Sources
Transfer from Other Funds 1,697,997 1,697,997 504,659 (1,193,338) 30% 245,208 259,451
Bond Proceeds ‐ ‐ 1,656,086 1,656,086 n/a 5,529,906 (3,873,820)
Bond Discount/Premium ‐ ‐ ‐ n/a ‐ ‐
Total Revenues 4,825,699 4,825,699 3,791,311 (1,034,388) 79% 7,186,062 (3,394,611)
Expenditures
Debt Service
Principal 3,792,365 3,792,365 263,683 3,528,683 7% 135,000 (128,683)
Interest and Other 1,317,807 1,317,807 550,224 767,583 42% 510,994 (39,229)
Other Debt Service Exp ‐ ‐ 990 (990) n/a 1,995 1,005
Transfers to Other Funds ‐ ‐ ‐ n/a ‐ ‐
Bond Issuance Costs ‐ ‐ 44,155 (44,155) n/a 92,463 48,308
Bond Discount/Premium ‐ ‐ (70,270) 70,270 n/a (143,647) (73,377)
Total Expenditures 5,110,172 5,110,172 788,781 4,321,391 15% 596,805 (191,976)
Net Change (284,473) (284,473) 3,002,530 6,589,257
COMPARATIVE
City of Prior Lake
Cable Fund
As of 9/30/2016
(Preliminary & Unaudited)
Variance from Variance
2016 2016 2016 Amended Budget ‐ % BDGT Actual from 2015
Budget Amended Actual Positive (Negative) USED
9/30/2015 Positive (Negative)
Revenues
Charges for Services
210‐41340.00‐31810.00 50,873
210‐41340.00‐34304.00 PEG Access Fees 5,133 5,133 6,296 1,163 123% 5,133 1,163
Total Revenues 5,133 5,133 57,169 1,163 1114% 5,133 52,036
Expenditures
Capital Outlay
210‐41340.00‐55530.00 Infrastructure ‐ ‐ ‐ ‐ n/a ‐ ‐
210‐41340.00‐55570.00 Machinery & Equipment 6,360 6,360 5,261 1,099 83%‐ (5,261)
Total Expenditures 6,360 6,360 5,261 1,099 83%‐ (5,261)
Net Change (1,227) (1,227) 51,908 5,133
COMPARATIVE
City of Prior Lake
Capital Park Fund
As of 9/30/2016
(Preliminary & Unaudited)
Variance from Variance
2016 2016 2016 Amended Budget ‐ % BDGT Actual from 2015
Budget Amended Actual Positive (Negative) USED
9/30/2015 Positive (Negative)
Revenues
Charges for Services
225‐45200.00‐34760.01 Facility Rental ‐ Regular 23,400 23,400 17,950 (5,450) 77% 19,500 (1,550)
225‐45200.00‐34791.00 Dedication Fees 567,000 567,000 542,650 (24,350) 96% 89,060 453,590
Charges for Services 590,400 590,400 560,600 (29,800) 95% 108,560 452,040
Interest (losses) on investments
225‐00000.00‐36210.00 Interest Earnings 7,000 7,000 7,105 105 101% 8,867 (1,762)
225‐00000.00‐36225.00 Unrealized Inv.Gain(Loss)‐ ‐ 4,137 4,137 n/a 5,862 (1,725)
Interest (losses) on investments 7,000 7,000 11,241 4,241 161% 14,729 (3,487)
Contributions and donations
225‐00000.00‐36230.00 Contributions & Donations ‐ ‐ ‐ n/a 1,300 (1,300)
Contributions and donations ‐ ‐ 6,080 ‐ n/a 1,300 (1,300)
Total Revenues 597,400 597,400 577,921 (25,559) 97% 124,589 447,253
Expenditures
54320.00 Miscellaneous ‐ ‐ 3,712 (3,712) n/a 3,346 (367)
59203.00 Transfers to Other Funds 170,000 ‐ ‐ ‐ n/a 62,356 62,356
53100.80 Professional Services‐General ‐ ‐ 9,147 (9,147) n/a 2,124 (7,023)
55530.00 Infrastructure 170,000 170,000 387,168 (217,168) 228% 26,916 (360,252)
Total Expenditures 340,000 170,000 400,027 (230,027) 235% 94,741 (304,919)
Net Change 257,400 427,400 177,895 29,848
COMPARATIVE
City of Prior Lake
Revolving Equipment Fund
As of 9/30/2016
(Preliminary & Unaudited)
Variance from Variance
2016 2016 2016 Amended Budget ‐ % BDGT Actual from 2015
Budget Amended Actual Positive (Negative) USED
9/30/2015 Positive (Negative)
Revenues
Taxes
410‐00000.00‐31010.00 Current Property Taxes 325,000 325,000 167,096 (157,904) 51% 128,726 38,370
Taxes 325,000 325,000 167,096 (157,904) 51% 128,726 38,370
Intergovernmental
410‐00000.00‐33160.10 Fed Aids/Grants ‐ Operating Grants ‐ ‐ ‐ ‐ n/a ‐ ‐
410‐00000.00‐33422.10 State Aids/Grants ‐ Operating Grants ‐ ‐ ‐ ‐ n/a ‐ ‐
Intergovernmental ‐ ‐ ‐ ‐ n/a ‐ ‐
Interest (losses) on investments
410‐00000.00‐36210.00 Interest Earnings 15,067 15,067 8,596 (6,471) 57% 12,663 (4,067)
410‐00000.00‐36225.00 Unrealized Inv.Gain(Loss)‐ ‐ 6,545 6,545 n/a 9,555 (3,010)
Interest (losses) on investments 15,067 15,067 15,141 74 100% 22,218 (7,077)
Sale of assets
410‐00000.00‐39102.00 Sale of Property 24,000 24,000 (24,000) 0% 6,240 (6,240)
Sale of assets 24,000 24,000 ‐ (24,000) 0% 6,240 (6,240)
Other
410‐42100.06‐39104.00 Forfeiture Property Sales ‐ ‐ ‐ ‐ n/a 80,523 (80,523)
Other ‐ ‐ ‐ ‐ n/a 80,523 (80,523)
Transfers in
410‐00000.00‐39203.00 Transfer from Other Funds 141,000 141,000 105,750 (35,250) 75% 105,750 ‐
Transfers in 141,000 141,000 105,750 (35,250) 75% 105,750 ‐
Debt Issued
410‐00000.00‐39310.00 G.O. Bond Proceeds 400,000 400,000 410,000 10,000 103%‐ 410,000
Debt Issued 400,000 400,000 410,000 10,000 103%‐ 410,000
Total Revenues 905,067 905,067 697,987 (207,080) 77% 343,457 354,530
Expenditures
Public Safety
Police
410‐42100.00‐55550.00 Vehicles 98,116 98,116 92,186 5,930 94% 94,932 2,746
410‐42100.06‐54350.00 Agency Forfeit Proceeds ‐ ‐ ‐ n/a 56,578 56,578
Fire
410‐42200.00‐55550.00 Vehicles 103,000 103,000 441 102,559 0% 96,196 95,755
410‐42200.00‐55570.00 Machinery & Equipment ‐ ‐ ‐ ‐ n/a ‐
Total Public Safety 201,116 201,116 92,627 108,489 46% 247,706 155,079
Public Works
Street
410‐43100.00‐55070.00 Projects ‐ Bond Issuance Costs ‐ ‐ 11,039 (11,039) n/a ‐ (11,039)
410‐43100.00‐55110.00 Projects ‐ Bond Discount/Premium ‐ ‐ (16,305) 16,305 n/a ‐ 16,305
410‐43100.00‐55550.00 Vehicles 435,690 435,690 174,802 260,888 40% 260,352 85,550
410‐43100.00‐55570.00 Machinery & Equipment ‐ ‐ 41,024 (41,024) n/a ‐ (41,024)
Engineering
410‐43050.00‐55550.00 Vehicles ‐ ‐ ‐ ‐ n/a ‐ ‐
Central Garage
410‐43400.00‐55550.00 Vehicles 20,000 20,000 365 19,636 2% 11,261 10,897
Total Public Works 455,690 455,690 210,925 244,765 46% 271,613 60,688
Culture and Recreation
410‐45200.00‐55530.00 Infrastructure ‐ ‐ ‐ ‐ n/a ‐ ‐
410‐45200.00‐55550.00 Vehicles 279,645 279,645 52,813 226,832 19% 97,286 44,472
410‐45200.00‐55570.00 Machinery and Equipment 264,504 264,504 227,956 36,548 86%‐ (227,956)
Total Culture & Recreation 544,149 544,149 280,769 263,380 52% 97,286 (183,483)
Water
410‐49400.00‐55550.00 Vehicles ‐ ‐ ‐ ‐ n/a 25,368 25,368
410‐49400.00‐55570.00 Machinery and Equipment ‐ ‐ ‐ ‐ n/a 13,950 13,950
Water Quality
410‐49420.00‐55550.00 Vehicles ‐ ‐ ‐ ‐ n/a 89,831 89,831
Sewer
410‐49450.00‐55570.00 Machinery and Equipment ‐ ‐ ‐ ‐ n/a 2,500 2,500
Transfers
Transfers to Other Funds ‐ ‐ 4,533 (4,533) n/a ‐ (4,533)
Total Utility ‐ ‐ ‐ ‐ n/a 131,649 131,649
Total Expenditures 1,200,955 1,200,955 588,853 612,102 49% 748,254 159,401
Net Change (295,888) (295,888) 109,134 (404,797)
COMPARATIVE
City of Prior Lake
Facilities Management Fund
As of 9/30/2016
(Preliminary & Unaudited)
Variance from Variance
2016 2016 2016 Amended Budget ‐ % BDGT Actual from 2015
Budget Amended Actual Positive (Negative) USED
9/30/2015 Positive (Negative)
Revenues
Interest (losses) on investments
440‐00000.00‐36210.00 Interest Earnings 8,029 8,029 7,414 (615) 92% 8,902 (1,488)
440‐00000.00‐36225.00 Unrealized Inv.Gain(Loss)‐ ‐ 4,683 4,683 n/a 5,254 (571)
Interest (losses) on investments 8,029 8,029 12,096 4,067 151% 14,156 (2,060)
Transfers in
440‐00000.00‐39203.00 Transfer from Other Funds 55,000 55,000 41,250 (13,750) 75% 37,500 3,750
Transfers in 55,000 55,000 41,250 (13,750) 75% 37,500 3,750
Debt Issued
440‐00000.00‐39310.00 G.O. Bond Proceeds 620,000 620,000 ‐ (620,000) 0%‐ ‐
Debt Issued 620,000 620,000 ‐ (620,000) 0%‐ ‐
Energy Lease Issued
440‐00000.00‐39335.00 Lease Proceeds ‐ ‐ ‐ ‐ n/a ‐ ‐
Energy Lease Issued ‐ ‐ ‐ ‐ n/a ‐ ‐
Total Revenues 683,029 683,029 53,346 (629,683) 8% 51,656 1,690
Expenditures
Function: General Government
00000.00 Transfers to Other Funds 45,614 45,614 22,807 22,807 50%‐ (22,807)
41910.00 COMMUNITY DEVELOPMENT ‐ ‐ ‐ n/a 827 827
41960.00 GESP ‐ ‐ 101,294 (101,294) n/a 1,076,665 975,371
Total ‐ Function General Government 45,614 45,614 124,101 (78,487) 272% 1,077,492 953,391
Function: Public Safety
42100.00 POLICE 44,558 44,558 ‐ 44,558 0%‐ ‐
42200.00 FIRE 36,284 36,284 ‐ 36,284 0%‐ ‐
Total ‐ Function Public Safety 80,842 80,842 ‐ 80,842 0%‐ ‐
Function: Public Works
43400.00 CENTRAL GARAGE ‐ ‐ ‐ ‐ n/a ‐ ‐
Total ‐ Function Public Works ‐ ‐ ‐ ‐ n/a ‐ ‐
Function: Culture and Recreation
45100.00 RECREATION ‐ ‐ ‐ ‐ n/a 6,642 6,642
45500.00 LIBRARIES ‐ ‐ ‐ ‐ n/a 6,872 6,872
Total ‐ Function Culture and Recreation ‐ ‐ ‐ ‐ n/a 13,514 13,514
Function: Water
49400.00 Building & Building Improvement 619,950 619,950 ‐ 619,950 0%‐ ‐
Total ‐ Function Water 619,950 619,950 ‐ 619,950 0%‐ ‐
Total Expenditures 746,406 746,406 124,101 622,305 17% 1,091,007 966,906
Net Change (63,377) (63,377) (70,755) (1,039,350)
COMPARATIVE
City of Prior Lake
Water Fund
As of 9/30/2016
(Preliminary & Unaudited)
Variance from Variance
2016 2016 2016 Amended Budget ‐ % BDGT Actual from 2015
Budget Amended Actual Positive (Negative) USED
9/30/2015 Positive (Negative)
Revenues
Intergovernmental
601‐00000.00‐33633.00 Watershed Dist Grants/Aid ‐ ‐ ‐ ‐ n/a ‐ ‐
601‐49400.00‐33422.15 State Aids/Grants ‐ Oper PW 3,333
601‐49400.00‐33422.25 State Aids/Grants ‐ Cap PW 10,000
Intergovernmental ‐ ‐ 13,333 ‐ n/a ‐ ‐
Interest (losses) on investments
601‐00000.00‐36210.00 Interest Earnings 60,000 60,000 27,666 (32,334) 46% 37,989 (10,323)
601‐00000.00‐36225.00 Unrealized Inv.Gain(Loss)‐ ‐ 19,444 19,444 n/a 23,888 (4,444)
Interest (losses) on investments 60,000 60,000 47,110 (12,890) 79% 61,877 (14,767)
Debt Issued
601‐00000.00‐39310.00 G.O. Bond Proceeds 950,000 950,000 ‐ (950,000) 0%‐ ‐
Debt Issued 950,000 950,000 ‐ (950,000) 0%‐ ‐
Miscellaneous Revenues
601‐00000.00‐36212.00 Miscellaneous Revenue ‐ ‐ 1,608 1,608 n/a 515 1,093
601‐00000.00‐36102.00 County Assess Collection ‐ ‐ 581 581 n/a 581
601‐49400.00‐37190.00 Miscellaneous Revenue Adj ‐ ‐ 32 32 n/a 48 (16)
601‐00000.00‐37901.00 Contribution (Other Fund)‐ ‐ ‐ ‐ n/a ‐ ‐
601‐00000.00‐37902.00 Contribution (Developers)‐ ‐ ‐ ‐ n/a ‐ ‐
Miscellaneous Revenues ‐ ‐ 2,221 2,221 n/a 563 1,658
Water Charges
601‐49400.00‐37100.00 Utility Receipts ‐ Water 3,363,646 3,363,646 2,118,515 (1,245,131) 63% 1,751,306 367,209
601‐49400.00‐37160.00 Penalties 7,000 7,000 11,455 4,455 164% 15,362 (3,907)
Water Charges 3,370,646 3,370,646 2,129,971 (1,240,675) 63% 1,766,668 363,302
Capital Facility charges
601‐49400.00‐37110.00 Capital Facility Revenue 254,340 254,340 170,886 (83,454) 67% 168,344 2,541
Capital Facility charges 254,340 254,340 170,886 (83,454) 67% 168,344 2,541
Meter Sales
601‐49400.00‐37170.00 Water Meter Sales 104,150 104,150 53,401 (50,749) 51% 60,659 (7,258)
601‐49400.00‐37175.00 Pressure Reducers 35,400 35,400 16,915 (18,485) 48% 17,544 (629)
601‐49400.00‐37180.00 Frost Plates ‐ ‐ 7 7 n/a 28 (21)
Meter Sales 139,550 139,550 70,323 (69,227) 50% 78,230 (7,907)
Total Revenues 4,774,536 4,774,536 2,433,843 (2,354,026) 51% 2,075,682 344,828
Expenditures
Function: General Government
00000.00 Transfers to Other Funds 828,464 828,464 1,185,543 (357,079) 143% 1,434,038 248,496
41520.00 FINANCE 87,683 87,683 62,000 25,683 71% 54,938 (7,062)
Total ‐ Function General Government 916,147 916,147 1,247,543 (331,396) 136% 1,488,976 241,433
Function: Water
49400.00 WATER 4,179,428 4,179,428 1,276,709 2,902,718 31% 1,289,414 12,705
Total ‐ Function Water 4,179,428 4,179,428 1,276,709 2,902,718 31% 1,289,414 12,705
Total Expenditures 5,095,575 5,095,575 2,524,253 2,571,322 50% 2,778,390 254,138
Net Change (321,039) (321,038) (90,409) (702,708)
COMPARATIVE
City of Prior Lake
Sewer Fund
As of 9/30/2016
(Preliminary & Unaudited)
Variance from Variance
2016 2016 2016 Amended Budget ‐ % BDGT Actual from 2015
Budget Amended Actual Positive (Negative) USED
9/30/2015 Positive (Negative)
Revenues
Interest (losses) on investments
604‐00000.00‐36210.00 Interest Earnings 40,000 40,000 14,756 (25,244) 37% 20,887 (6,132)
604‐00000.00‐36225.00 Unrealized Inv.Gain(Loss)‐ ‐ 10,574 10,574 n/a 14,753 (4,179)
Interest (losses) on investments 40,000 40,000 25,330 (14,670) 63% 35,640 (10,310)
Miscellaneous Revenues
604‐00000.00‐37901.00 Contribution (Other Fund)‐ ‐ ‐ ‐ n/a ‐ ‐
604‐00000.00‐37902.00 Contribution (Developers)‐ ‐ ‐ ‐ n/a ‐ ‐
Miscellaneous Revenues ‐ ‐ ‐ ‐ n/a ‐ ‐
Sewer Charges
604‐49450.00‐37102.00 Utility Receipts ‐ Sewer 1,207,960 1,207,960 841,275 (366,685) 70% 682,638 158,637
604‐49450.00‐37104.00 Utility Recpt‐Sewer MCES 1,327,560 1,327,560 777,282 (550,278) 59% 726,641 50,641
Sewer Charges 2,535,520 2,535,520 1,618,557 (916,963) 64% 1,409,279 209,278
Capital Facility charges
604‐49450.00‐37110.00 Capital Facility Revenue 254,970 254,970 170,892 (84,078) 67% 168,350 2,542
Capital Facility charges 254,970 254,970 170,892 (84,078) 67% 168,350 2,542
Water Charges
604‐49450.00‐37160.00 Penalties 7,000 7,000 10,214 3,214 146% 7,722 2,493
Water Charges 7,000 7,000 10,214 3,214 146% 7,722 2,493
Total Revenues 2,837,490 2,837,490 1,824,993 (1,012,497) 64% 1,620,991 204,002
Expenditures
Function: General Government
00000.00 Transfers to Other Funds 251,320 251,320 552,945 (301,625) 220% 1,281,880 728,935
41520.00 FINANCE 87,683 87,683 61,969 25,714 71% 54,904 (7,066)
Total ‐ Function General Government 339,003 339,003 614,914 (275,911) 181% 1,336,784 721,870
Function: Sewer
49450.00 SEWER 2,593,298 2,593,298 1,493,407 1,099,891 58% 1,550,956 57,549
Total ‐ Function Sewer 2,593,298 2,593,298 1,493,407 1,099,891 58% 1,550,956 57,549
Total Expenditures 2,932,301 2,932,301 2,108,321 823,980 72% 2,887,740 779,419
Net Change (94,811) (94,811) (283,328) (1,266,749)
COMPARATIVE
City of Prior Lake
Water Quality Fund
As of 9/30/2016
(Preliminary & Unaudited)
Variance from Variance from
2016 2016 2016 Amended Budget ‐ % BDGT Actual from 2015
Budget Amended Actual Positive (Negative) USED
9/30/2015 Positive (Negative)
Revenues
Intergovernmental
602‐00000.00‐33160.10 Fed Aids/Grants ‐ ‐ ‐ ‐ n/a ‐ ‐
602‐00000.00‐33422.10 State Aids/Grants 34,790 34,790 ‐ (34,790) 0% 2,190 (2,190)
602‐49420.00‐33610.20 County‐City Aids/Grants ‐ ‐ (10,175) (10,175) n/a ‐ (10,175)
602‐49420.00‐33633.00 Watershed Dist Grants/Aid ‐ ‐ ‐ ‐ n/a ‐ ‐
Intergovernmental 34,790 34,790 (10,175) (44,965) ‐29% 2,190 (12,365)
Interest (losses) on investments
602‐00000.00‐36210.00 Interest Earnings 10,000 10,000 9,032 (968) 90% 6,680 2,352
602‐00000.00‐36225.00 Unrealized Inv.Gain(Loss)‐ ‐ 5,177 5,177 n/a 4,035 1,142
Interest (losses) on investments 10,000 10,000 14,210 4,210 142% 10,715 3,494
Miscellaneous Revenues
602‐00000.00‐37901.00 Contribution (Other Fund)‐ ‐ ‐ ‐ n/a ‐ ‐
Miscellaneous Revenues ‐ ‐ ‐ ‐ n/a ‐ ‐
Storm Water Charges
602‐49420.00‐37120.00 Storm Water Revenue 838,537 838,537 588,960 (249,577) 70% 579,373 9,587
Storm Water Charges 838,537 838,537 588,960 (249,577) 70% 579,373 9,587
Water Charges
602‐49420.00‐37160.00 Penalties ‐ ‐ 2,322 2,322 n/a 2,142 180
Water Charges ‐ ‐ 2,322 2,322 n/a 2,142 180
Total Revenues 883,327 883,327 595,316 (288,011) 67% 594,420 897
Expenditures
Function: General Government
00000.00 Transfers to Other Funds 21,000 21,000 72,518 (51,518) 345% 276,519 204,001
Total ‐ Function General Government 21,000 21,000 72,518 (51,518) 345% 276,519 204,001
Function: Water Quality
49420.00 WATER QUALITY 942,553 942,553 267,162 675,391 28% 338,492 71,330
Total ‐ Function Water Quality 942,553 942,553 267,162 675,391 28% 338,492 71,330
Total Expenditures 963,553 963,553 339,680 623,873 35% 615,011 275,331
COMPARATIVE
City of Prior Lake
Economic Development Authority Special Revenue Fund
As of 9/30/2016
(Preliminary & Unaudited)
Variance from Variance from
2016 2016 2016 Amended Budget ‐ % BDGT Actual from 2015
Budget Amended Actual Positive (Negative) USED
9/30/2015 Positive (Negative)
Revenues
Taxes
240‐00000.00‐31010.00 Current Property Taxes 155,000 155,000 79,841 (75,159) 52% 82,085 (2,244)
240‐00000.00‐33423.00 Market Value Credit Aid ‐ ‐ ‐ ‐ n/a ‐ ‐
Taxes 155,000 155,000 79,841 (75,159) 52% 82,085 (2,244)
Intergovernmental
240‐46500.00‐33610.14 County‐City Aids/Grants ‐ Operat ‐ ‐ 7,278 7,278 n/a 11,976 (4,698)
Intergovernmental ‐ ‐ 7,278 7,278 n/a 11,976 (4,698)
Charges for Services
240‐00000.00‐34111.00 Administrative Charges ‐ ‐ ‐ ‐ n/a ‐ ‐
240‐46503.00‐34760.02 Facility Rental ‐ EDA 10,000 10,000 7,852 (2,148) 79% 5,206 2,646
Charges for Services 10,000 10,000 7,852 (2,148) 79% 5,206 2,646
Interest (losses) on investments
240‐00000.00‐36210.00 Interest Earnings 500 500 1,605 1,105 321% 1,901 (296)
240‐00000.00‐36225.00 Unrealized Inv.Gain(Loss)‐ ‐ 884 884 n/a 1,010 (127)
240‐46500.00‐36220.14 Prof Service Fee Deposit ‐ EDA 5,000
Interest (losses) on investments 500 500 7,489 1,989 1498% 2,911 (4,578)
Transfers in
240‐00000.00‐39203.00 Transfer from Other Funds ‐ ‐ ‐ ‐ n/a ‐ ‐
Transfers in ‐ ‐ ‐ ‐ n/a ‐ ‐
Total Revenues 165,500 165,500 102,460 (68,040) 62% 102,178 282
Expenditures
Function: Economic Development
46500.00 ECONOMIC DEVELOPMENT 153,775 153,775 111,496 42,279 73% 98,416 (13,080)
46503.00 TECH VILLAGE INCUBATOR 27,650 27,650 5,169 22,481 19% 9,461 4,292
Total Expenditures 181,425 181,425 116,665 64,760 64% 107,877 (8,788)
Net Change (15,925) (15,925) (14,205) (5,699)
COMPARATIVE