HomeMy WebLinkAbout5N Maplewood Final Payment Report
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: NOVEMBER 28, 2016
AGENDA #: 5N
PREPARED BY: NICK MONSERUD, PROJECT ENGINEER
PRESENTED BY: LARRY POPPLER, ENGINEERING / INSPECTIONS DIRECTOR
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING FULL AND FI-
NAL PAYMENT TO VALLEY PAVING FOR THE MAPLEWOOD STREET IM-
PROVEMENTS PROJECT (CITY PROJECT #TRN13-000005)
DISCUSSION: Introduction
The purpose of this item is to authorize full and final payment for the Maplewood
Street Reconstruction Project. This project included sanitary sewer, watermain,
storm sewer, and street reconstruction.
History
On April 14, 2014, the City Council awarded a construction contract to Valley Pav-
ing for the Maplewood Street Improvements Project, City Project #TRN13-
000005. All work under the contract has been completed in accordance with the
contract. All punch list items have been completed and any additional repairs will
be covered under the project warranty.
Current Circumstances
The final payment amount is $23,260.16. With this payment, the total final con-
tract amount paid to Valley Paving will be $465,203.27. This amount is
$36,468.35 higher than the original contract amount of $428,734.92 which is 8.5%
over the project budget. Extra costs were incurred for additional excavation,
backfilling and pipe bedding.
Conclusion
Valley Paving delivered a quality project and has addressed the outstanding work
items. It is appropriate to provide full and final payment at this time.
ISSUES: The final acceptance and payment for the project has taken longer than expected
due to warranty issues. These issues have been rectified.
The final project support for this project has not yet been realized as the final as-
built drawings have not yet been completed. However, it is estimated that there
is approximately $6,000 remaining, which should be sufficient to cover staff time
for project as-built and close out. The costs below include the estimated time
associated with closure of this project.
FINANCIAL
IMPACT:
Funding for the final payment is available in the Construction Fund for this project.
The final project costs are as follows:
2
Construction Contract $465,203.27
Engineering, Legal, Admin $104,119.75
Project Cost $579,323.02
The original budget for this project was $524,191.17.
Funding of this project is proposed on the table below:
FUND AMOUNT
Special Assessment $120,375.55
Tax Levy $200,696.93
Water Fund $173,529.62
Sewer Fund $84,720.92
Total Project Cost $579,323.02
The final work requires the transfer of dollars into the Construction Fund. The
Water Fund transfer is $5,176.19 and Sewer Fund transfer is $10,942.28.
ALTERNATIVES: 1. As part of the consent agenda, approve a resolution authorizing full and final
payment to Valley Paving for the Maplewood Street Improvements Project
#TRN13-000005.
2. Remove this item from the consent agenda for discussion.
RECOMMENDED
MOTION:
Motion and second to approve alternative #1 as a part of the consent agenda.
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 16-xxx
A RESOLUTION AUTHORIZING FULL AND FINAL PAYMENT TO VALLEY PAVING FOR
THE MAPLEWOOD STREET IMPROVEMENTS PROJECT #TRN13-000005
Motion By: Second By:
WHEREAS, On April 14, 2014, the City Council adopted Resolution 14-044 which authorized
the City to accept bids and award the City’s standardized construction contract
for the Maplewood Street improvement project.
WHEREAS, The Contract outlined the improvements Valley Paving was responsible for
installing; and
WHEREAS, These improvements and all other Contract responsibilities are now complete to
the satisfaction of the City; and,
WHEREAS, The City Engineer has reviewed the improvements and has written the
acceptance letter for this project.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City Council hereby accepts the improvements for Maplewood Street.
3. Final payment will be made to Valley Paving in the amount of $23,260.16.
4. The City Council hereby authorizes the following transfers for the project:
a. Transfer of $5,176.19 from the Water Fund #601-49400.00-55530.00 to the
Construction Fund #501-00000.00-39203.00-TRN13-000005
b. Transfer of $10,942.28 from the Sewer Fund #604-49450.00-55530.00 to the
Construction Fund #501-00000.00-39203.00-TRN13-000005
PASSED AND ADOPTED THIS 28TH DAY OF NOVEMBER 2016
VOTE Hedberg Keeney McGuire Morton Thompson
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
______________________________
Frank Boyles, City Manager