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Home My WebLink About9F Sycamore Trail Accept Feasibility Presentation2017 Street Reconstruction Project – Sycamore Trail Improvements Sycamore Trail November 28, 2016 City Council Meeting Agenda •Project Objectives •Project Area •Existing Conditions/Proposed Improvements •Review Methods •Estimated Project Costs •Estimated Preliminary Assessments •Special Assessment Process (MN Statutes Chapter 429) •Preliminary Project Schedule •Project Feedback •Recommended Action Project Objectives •Reconstruct Deteriorated Streets •Upgrade/Install City Underground Utilities •Sanitary Sewer •Watermain •Storm Sewer Project Area Street Improvements Street Improvements •Reconstruction Improvement Method Street Improvements (Reconstruction) •Sycamore Trail •Existing bituminous street with small amount of concrete curb and gutter •Existing street width varies from 16’-23’ •Proposed City standard 24’ width with B618 concrete curb & gutter •7-ton design street section •4” Bituminous •8” Aggregate Base •12” Granular Material •No turnaround exists at the end of the street Dead-End Issues •Length Exceeds the City Ordinance of 500 feet •Emergency Access •Construction Access •Use of Private Property to Turn Around •Unsafe Backing Up •Garbage Truck Operations •Snow Removal and Other Public Works Operations •Lack of Neighborhood Connectivity Dead-End Options Option 1 •Reconstruct the roadway with no turnaround (match existing condition) •Pros: •Lowest Cost Option •Lowest Estimated Assessment Amount •Preferred Option by the Willow Beach Association Dead-End Options Option 1 •Reconstruct the roadway with no turn-around (match existing condition) •Cons: •Exceeds City Ordinance •Emergency Access •Construction Access •Use of Private Property to Turn Around •Unsafe Backing Up Operation •Garbage Truck Operations •Public Works Operations •Lack of Neighborhood Connectivity Dead-End Options Option 2 •Install a Small Cul-de-sac Dead-End Options Option 2 •Install a Small Cul-de-sac •Pros: •Removes Use of Private Property to Turn Around •Removes Unsafe Backing Up Operation •Garbage Truck Operations Improved •Public Works Operations Improved Dead-End Options Option 2 •Install a Small Cul-de-sac •Cons: •Medium Cost Option With Higher Assessment than Option 1 •Right of Way/Easement Purchase •Addition of Retaining Wall •Exceeds City Ordinance for Length •Emergency Access •Construction Access •Lack of Neighborhood Connectivity Dead-End Options Option 3 •Install a Hammer Head Type Turnaround Dead-End Options Option 3 •Install a Hammer Head Type Turnaround •Pros: •Removes Use of Private Property to Turn Around •Removes Unsafe Backing Up Operation •Garbage Truck Operations Improved •Public Works Operations Improved •Lower Cost than Option 2 •Slightly Higher Assessment than Option 1 •City Staff Recommended Option Dead-End Options Option 3 •Install a Hammer Head Type Turnaround •Cons: •Right of Way/Easement Purchase •Addition of Retaining Wall •Exceeds City Ordinance for Length •Emergency Access •Construction Access •Lack of Neighborhood Connectivity Dead-End Options Option 4 •Extend Sycamore Trail to Willow Beach Street Dead-End Options Option 4 •Extend Sycamore Trail to Willow Beach Street •Pros: •Removes Use of Private Property to Turn Around •Removes Unsafe Backing Up Operation •Garbage Truck Operations Improved •Public Works Operations Improved •Emergency Access Improved •Eliminates Variance from City Code •Construction Access Improved •Provides Neighborhood Connectivity Dead-End Options Option 4 •Extend Sycamore Trail to Willow Beach Street •Cons: •Highest Cost Option •Highest Assessment •Addition of Retaining Wall •Willow beach Association Opposition •Neighborhood Opposition What’s Under the Street Utility Improvements Proposed Utility Improvements •Sanitary Sewer: Replace service lines with 4-inch PVC pipe •Water Main: Replace with 8” PVC. Replace service lines •Storm Sewer: Replacement of crossing and treatment for Water Quality Estimated Project Costs Project Funding ITEM PROJECT COSTS OPTION 1 OPTION 2 OPTION 3 OPTION 4 Ad Valerum $209,694 $259,296 $240,378 $319,740 Assessments (40%)$151,348 $184,416 $171,804 $228,792 Utility Fund -Sewer $40,100 $40,100 $40,100 $40,100 Utility Fund -Water $201,830 $201,830 $201,830 $201,830 Water Quality Fund $37,328 $37,328 $37,328 $43,448 Assessment Roll (Per Unit)$9,459.25 $11,526.00 $10,737.75 $12,710.67 Total $640,300 $722,970 $691,440 $833,910 Estimated Assessments •MN State Statute Chapter 429 Requires Assessment to be a minimum of 20% of Bonding Amount •Street and Storm Assessment 10 Year Period •Assessment Rate 2% greater than Project Bond Rate (2015 Rate 4.44%) •More details will Emerge During Public Hearing and Assessment Hearing Meetings and Mailings Option 1 Option 2 Option 3 Option 4 Assessment (40%) Street and Storm $151,348 $184,416 $171,804 $228,792 Assessment –Unit Method Assessable Units -Reconstruction 16 Units 16 Units 16 Units 18 Units Estimated Unit Assessment – Reconstruction $9,459.25 /Unit $11,526.00 /Unit $10,737.75 /Unit $12710.67 /Unit Assessment Map Public Improvement Process Preliminary Project Schedule ACTIVITY DATE Held First Informational Meeting October 19, 2016 Accept Feasibility Report / Call for Public Hearing Tonight Second Informational Meeting December 2016 Conduct Public Hearing/Order Project December 12, 2016 Third Informational Meeting February 2017 Approve Plans and Specifications / Order Advertisement for Bids February 2017 Open Bids March 2017 Accept Bids/Award Contract April 2017 Begin Construction April/May 2017 Complete Base Course of Bituminous Pavement October 2017 Authorize Amount to be Assessed/Schedule Assessment Hearing October 2017 Conduct Assessment Hearing/Adopt Assessment Roll October 2017 Assessment Review Workgroup •Met on November 16, 2016 •Reviewed the Assessment Map •Reviewed the Estimated Project Cost •Reviewed the Unit Method of Assessment •Reviewed the Estimated Assessment Amount •Reviewed the Dead End Options Project Feedback Informational Meeting •Held October 19, 2016 •Approx. 10 property owners in attendance •Introduction to the project •Discussed typical project, process, and timeline Project Questionnaire •8 questionnaires filled out and turned into City plus a petition •Concerns expressed over the width of street •Concerns expressed about lack of street lights •Expressed desire for no turnaround or road extension Recommended Actions Resolution •Accept Feasibility Report •Call for Public Hearing on December 12, 2016 Staff Recommendation •Approve Proposed Resolution Before & After Photos Questions/Comments