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HomeMy WebLinkAbout11 28 2016 Advisory Committee Annual ReportMonday, November 28th 2016 Parkview Community Room •Planning Commission •Economic Development Authority (EDA) •Economic Development Advisory Committee (EDAC) •Technology Village Board of Directors •Lakes Advisory Committee (LAC) •Parks Advisory Committee (PAC) •Community Safety Advisory Committee •Traffic Safety Advisory Committee •Communication and Technology Advisory Committee •Bryan Fleming •William Kallberg •Wade Larson (outgoing) •Mark Petersen •Dan Ringstad (incoming) •Dave Tieman Monique Morton Jeff Matzke •Evaluated and recommended various zoning ordinance amendments including revisions to Bluffs and Steep Slopes, Brewpubs/Taprooms, and Tree Preservation/Restoration. •Reviewed and recommended zoning actions related to economic growth, including Versatile Vehicles, Pro Service Automotive and Courtwood Village. •Acted upon numerous variance applications (12), the majority related to lakefront properties. •Toured downtown districts in Chaska and Excelsior. •Complete the bulk of the 2040 Comprehensive Plan update, working with the City’s land use consultant throughout the process. •Tour additional cities in the metro area as ongoing learning experiences. •Continue to make decisions and recommendations on subdivision and zoning applications throughout the year. •Evaluate and update various ordinances, including the Subdivision Ordinance and the Low Density Residential lot dimensional standards. •Michelle Choudek (outgoing) •David Chromy •Ken Hedberg (outgoing) •Rick Keeney (outgoing) •Annie Sheehan-Kerber •Incoming To Be Determined Dan Rogness •Worked closely with the Technology Village Board of Directors on the review and approval of the Technology Village Analysis and Expansion Plan,which resulted in the hiring of a Scott County CDA employee to support Technology Village and to explore program opportunities county-wide. •Updated the 2000 Downtown Development Guide by showing completed projects during the past 15 years and by developing a draft plan of action into the future, which was reviewed and discussed at a public meeting. •Assisted with business development and retention by supporting a deferred loan to Pizza N’Pasta and supporting tax abatement and loan for the Versatile Vehicles project in Deerfield Business Park. •Continue to guide the Economic Development Advisory Committee and support the Technology Village Board of Directors as they implement the recommendations of the program analysis and expansion plans,including expansion opportunities within Scott County. •Establish a task force of downtown residents and businesses to develop an integrated road network plan that supports future traffic volumes,a downtown vision, and a targeted redevelopment plan. •Establish a process and plan to target resources to economic opportunities that provide significant benefits to Prior Lake,including those that may include property acquisition and direct support to commercial and industrial development. •Luke Brazier •Celina Byers (outgoing) •Stephanie Carroll •Lloyd Erbaugh •William Henry •Wade Larson •Jim Mahoney •Jeff Petschl (incoming) •Kim Prchal •Trisha Rosenfeld •Thane Tande •Marie Voreis Michelle Choudek Chamber of Commerce Liaison Sandi Fleck Casey McCabe •The EDAC documented and evaluated the comments received at the Fall2015BusinessMixereventanddevelopedan‘Action Item’sheet to respondtotheminwriting.Throughout 2016,the committee communicatedresponsesviaemailandontheEDACpageoftheCitywebsitetoalleventattendants.In addition,City staff and EDAC members held follow-upmeetingswithbusinessownerstodiscussspecificconcernsraisedattheBusinessMixer. •Throughout 2016,the EDAC has completed many face-to-face businessretentionvisitstoPriorLakebusinesses.The purpose of the visits is toexpressappreciationforwhatallPriorLakebusinessesbringtothecommunity,listen to any comments or suggestions the business owner mayhavetocreateastrongerbusinessclimateinPriorLakeandtoshareinformationaboutinitiativesorplansfromtheCity,the EDA or ourcommittee. •The EDAC completed an update to the Prior Lake Community Profile andcontinuedtopublishitsquarterlyPriorLakeBusinessPagese-newsletter toover400recipients.The Prior Lake Business Pages sharescommercial/industrial news,promotion of upcoming events,highlights newbusinesses,as well as provides residential,commercial and industrialdevelopmentupdates. •Expand upon the Commercial Area Liaison program withincreasedoutreachbyschedulingsmallgroupdiscussionsorworkshopswithtargetedareasofthebusinesscommunityto;(i)clearly communicate information to business owners;(ii)ensurematerialaboutplannedorproposedprojectsiseasilyaccessible;(iii)listen and report on business concerns;and (iv)provide anopportunityforbusinessownerstoengageinaconstructiveconversationaboutthefutureofPriorLake. •Focus on building collaboration between businesses,advisebusinessesregardingoutsidesupportorganizationssuchastheFirstStopShop,Open to Business or RiverSouth and be preparedtoworkcooperativelyandcollaborativelytosupportnewly elected and appointed officials. •Create an EDAC subcommittee to establish goals and developimplementationstrategiestoencourageandpromotethebusinessclimate,collaboration opportunities and businessexpansioninPriorLakewiththeuseoftechnologyandsocialmedia. •Lori Frank •Gerry Hughes •Sarah Jones (incoming) •Adam Proehl •David Rech (Advisory Board Member) •Daniel Stratton •Patrick Stroh (incoming) Ken Hedberg Dan Rogness and Casey McCabe 2016 Goal:Evaluate the findings and recommendations of the Technology Village Phase III Program Analysis,being completed by Greenwood Consulting Group.Based on the analysis,develop a roadmap and provide direction and suggestions to the EDA around March 2016. •The EDA and Technology Village BOD completed a review of the Technology Village Phase III Analysis and accepted the report in May. •The report led to many recommendations including an enhanced Service Provider Network and the exploration of program expansion opportunities throughout Scott Co. •The Scott Co.CDA hired a new full-time employee who will dedicate up to ½of their time to expanding the business accelerator program throughout Scott County effective November 7. 2016 Goal:Identify participants and roll-out the Technology Village Virtual Participation Program. •The BOD established a Technology Village ‘Virtual Participation’program in February which provides business development assistance to Prior Lake business start-ups that are not physically located within City Hall or private lease space. •The BOD rolled out the program in May,updated collateral material and socialized the program via targeted Facebook messaging between May-June. •Two virtual program applications were received although no participants have been selected. 2016 Goal:Establish a pipeline of technology and professionalservicebusinessesthatwillallowthecontinuedfulluseoftheTechnologyVillageprogramwhileretainingthesevenexistingprogramparticipantsandidentifyaminimumoftwoadditionalprogramsparticipants. To promote the program,identify additional participants andretainexistingparticipants,the Technology Village BOD: •Hosted several networking and educational events throughout the year,including a SBIR (Small Business Innovation Research)workshop; •Increased board member and participant interaction with the implementation of ‘Roundtable”discussions to support participants’business strategy and growth potential;and •Held quarterly participant breakfast meetings,which included educational presentations on topics such as Intellectual Property;Cyber Security;and Funding. •Continue to implement the recommendations of the Technology Village Phase III Program Analysis, primarily related to program expansion within Scott County. •Identify additional program participants,both virtual and physical,to increase the number of Technology Village related employees working in Prior Lake. •Identify creative approaches to promote the Technology Village program and its participant businesses. •David Celski •William Kallberg •Dan Shower (outgoing) •James Streefland •Liz Weninger Annette Thompson Pete Young •LAC members volunteered at 5 neighborhood park parties, 2 Clean Water Clean-Up events, an Arbor Day event, and Lakefront Days; distributed educational materials, talked with residents about water resources issues. •Provided over 150 rain gauges to local children, who decorated them at the Neighborhood Park Parties and used them to track irrigation use and rainfall at their homes. •Members attended a boat tour with the Prior Lake-Spring Lake Watershed District (PLSLWD) Citizen Advisory Committee (CAC). •Liaisons were assigned to the Spring Lake and Prior Lake Associations and the PLSLWD; updates provided to other LAC members at meetings and workshops. •Neighborhood Park Parties: LAC Members volunteered at 5 of these well-attended events •Lakefront Days •Clean Water Clean Up: Spring and Fall 2016 •Increase public awareness of water resources issues and help the City meet certain state education and outreach requirements related to stormwater. •Work collaboratively with other City committees and local stakeholder groups to provide input on shared topics and accomplish any similar goals. •Advise staff and Council on various issues related to water quality and surface water use. •Ken Calautti •Steve Pany •Kendall Larson (outgoing) •Kelly Loose (outgoing) •Jason Tschetter •Andrew Uzpen Annette Thompson Katy Gehler and Angie Barstad •Eagle Brook Park Developed with input from PAC & neighborhood •Pleasure Rink list reviewed and updated –Flooding to begin 2016/2017 •Pilot project for trail maintenance/replacement plan began •Led two semi-annual meetings with Prior Lake associations & surrounding communities •Actively volunteered at Neighborhood Park Parties and community events to raise awareness •Increased community involvement in Adopt-a- Project/Park Program. PAC helping out at Spring A Ding & Fall FrenzyEagle Brook Park-Developed •Assist staff and Council on prioritization of park development plans: • Trail maintenance/replacement plans • Comprehensive/Park Plan • 2018 construction projects with park/trail impacts •Continue semi-annual meetings with athletic associations and surrounding communities on 2017 goals, needs & opportunities for cooperation •Building stronger neighborhoods: • Continue to refine Neighborhood Park Parties • Participate & volunteer at community events •Education and promotion of park resources and programs • Connect with & engage residents with park & trail planning • Encourage sponsorship for community events • Improve communications with residents on PAC, parks programs (i.e. Adopt-a-Project/Park) • Improve outreach efforts •Janine Alcorn •Patrick Dougherty •Gina Gertner •Liz Heili (Youth Member) •Betsy Jader •Linda Ringstad •Woody Spitzmueller Richard Keeney Chief Elliott •Review of Community Event Policy •Review of Alcohol and Tobacco Ordinance Revisions •Review of Peddlers Ordinance revisions •Letters and presentation to High School students on making safe choices at Prom and Graduation events. •Letter to incoming Freshmen and parents on having a safe High School experience. •Table at Community Fest with safety materials •Adoption of an annual calendar for addressing community safety items throughout the year. •Letters to the editor for public safety topics •Implementation of Annual Calendar objectives; including public safety initiatives such as domestic violence prevention, safe driving, etc. •Seek input from the public and offer education at tables at community events such as the Farmer’s and Veterans Market, Community Fest and other opportunities. •Support police department safety initiatives such as distracted driving, speed, and DWI reduction. •Bruce Loney •Patrick Heaney •Steve Pany Ex Officio Member Jim Dellwo (ISD 719), Kate Miner (Scott Co.) Annette Thompson Staff Liaison Larry Poppler, Doug Hartman, Randy Hofstad, Katy Gehler ●2016 general traffic safety requests (19) Speeding –6 Parking –7 Pedestrian Crossings –1 Stop Sign Requests –2 Other -3 (2015 –31; 2014 –20; 2013 –5; 2012 –14; 2011 –9; 2010 –30) •Stemmer Ridge Road Traffic Calming Recommendations •Driver Feedback Sign (Grant) •General Traffic Safety Requests •Encourage and Acknowledge Sponsorship and Donations of Traffic Control Devices •Review New Crosswalk Policy/Manual •Review TSAC Guidelines •Increase TSAC Education (Website, Wavelength) •Brett Anderson (outgoing) •Jim Anderson •Don Breidenbach •Erik Juhl •Jessica Weber Annette Thompson Kevin Roach and Dave Elbon •Reviewed and Updated Social Media and Staff IT Policies •Reconstructed three website pages –Street Projects, WSUM and Emerald Ash Borer •15 Inside City Hall Shows •City Council Candidate Messages •Added video players to TSAC and Lake page •Created a YouTube channel •Joined Nextdoor Social Network as an Agency •Dramatic increase in Facebook reach. Average post in 2015 reached 400 people, 2016 we reached an average of 1,000 per post. •Research ways Council Meetings can be more interactive •Create a Data Practices webpage •Begin replacing City Council Audio/Video Equipment •Develop an annual calendar that identifies communication priorities and strategies for departments and committees.