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Home My WebLink About7B Sycamore Trail Public Hearing Presentation2017 Street Reconstruction Project – Sycamore Trail Improvements Sycamore Trail January 23, 2017 City Council Meeting Public Improvement Hearing Agenda •Project Objectives •Project Area •Existing Conditions/Proposed Improvements •Estimated Project Costs •Estimated Preliminary Assessments •Special Assessment Process (MN Statutes Chapter 429) •Preliminary Project Schedule •Project Feedback •Next Steps •Council Direction Needed Project Objectives •Reconstruct Deteriorated Streets •Repair/Replace City Underground Utilities •Sanitary Sewer •Watermain •Services •Storm Sewer Project Area Street Improvements Street Improvements •Reconstruction Improvement Method Street Improvements (Reconstruction) Sycamore Trail •Existing bituminous street with small amount of concrete curb and gutter •Existing street width varies from 16’-23’ •Proposed 24’ width with B618 concrete curb & gutter •Impacts from widening –design (20’ min) •7-ton design street section •4” Bituminous •8” Aggregate Base •12” Granular Material •No turnaround exists at the end of the street •City Staff recommends a turnaround be constructed Curb Type B618 D412 SURMOUNTABLE Curb Type •B618 Curb Characteristics •6” high •18” wide gutter •Better water conveyance properties •Keeps plows within the curb better •Driveway access management •“Knocked down” at driveways •Preferred type by Public Works Curb Type •D412 Curb Characteristics •4” high •12” wide gutter •Can be driven over readily •Driveways can be located anywhere •Used in new developments when driveway locations are unknown •Needs to be adjusted at catch basins •Style used on Sycamore Trail to the south of this project Curb Type •Surmountable Curb •4” high •~12” wide gutter •Can be driven over readily •Driveways can be located anywhere •Used in new developments when driveway locations are unknown •Needs to be adjusted at catch basins •More smooth than D412, S-shape Dead-End Issues •Length Exceeds the City Ordinance of 500 feet •Emergency Access •Construction Access •Use of Private Property to Turn Around •Unsafe Backing Up •Garbage Truck Operations •Snow Removal and Other Public Works Operations •Lack of Neighborhood Connectivity Dead-End Options Option 1 •Reconstruct the roadway with no turnaround (match existing condition) •Pros: •Lowest Cost Option •Lowest Estimated Assessment Amount •Preferred Option by the Willow Beach Association Dead-End Options Option 1 •Reconstruct the roadway with no turn-around (match existing condition) •Cons: •Exceeds City Ordinance •Emergency Access •Construction Access •Use of Private Property to Turn Around •Unsafe Backing Up Operation •Garbage Truck Operations •Public Works Operations •Lack of Neighborhood Connectivity Dead-End Options Option 2 •Install a Small Cul-de-sac Dead-End Options Option 2 •Install a Small Cul-de-sac •Pros: •Removes Use of Private Property to Turn Around •Removes Unsafe Backing Up Operation •Garbage Truck Operations Improved •Public Works Operations Improved Dead-End Options Option 2 •Install a Small Cul-de-sac •Cons: •Medium Cost Option With Higher Assessment than Option 1 •Right of Way/Easement Purchase •Addition of Retaining Wall •Exceeds City Ordinance for Length •Emergency Access •Construction Access •Lack of Neighborhood Connectivity Dead-End Options Option 3 •Install a Hammer Head Type Turnaround Dead-End Options Option 3 •Install a Hammer Head Type Turnaround •Pros: •Removes Use of Private Property to Turn Around •Removes Unsafe Backing Up Operation •Garbage Truck Operations Improved •Public Works Operations Improved •Lower Cost than Option 2 •Slightly Higher Assessment than Option 1 •City Staff Recommended Option Dead-End Options Option 3 •Install a Hammer Head Type Turnaround •Cons: •Right of Way/Easement Purchase •Addition of Retaining Wall •Exceeds City Ordinance for Length •Emergency Access •Construction Access •Lack of Neighborhood Connectivity Dead-End Options Option 4 •Extend Sycamore Trail to Willow Beach Street Dead-End Options Option 4 •Extend Sycamore Trail to Willow Beach Street •Pros: •Removes Use of Private Property to Turn Around •Removes Unsafe Backing Up Operation •Garbage Truck Operations Improved •Public Works Operations Improved •Emergency Access Improved •Eliminates Variance from City Code •Construction Access Improved •Provides Neighborhood Connectivity Dead-End Options Option 4 •Extend Sycamore Trail to Willow Beach Street •Cons: •Highest Cost Option •Highest Assessment •Addition of Retaining Wall •Willow beach Association Opposition •Neighborhood Opposition Street Lights •City standard spacing is every 300’ •Reconstruction projects at least at intersections •Feasibility Report •4 Lights –Every 300’ What’s Under the Street Utility Improvements Proposed Utility Improvements •Sanitary Sewer: Replace service lines with 4-inch PVC pipe •Water Main: Replace with 8” PVC. Replace service lines •Storm Sewer: Replacement of crossing and treatment for Water Quality Estimated Project Costs Project Funding ITEM PROJECT COSTS OPTION 1 OPTION 2 OPTION 3 OPTION 4 Ad Valerum $209,694 $259,296 $240,378 $319,740 Assessments (40%)$151,348 $184,416 $171,804 $228,792 Utility Fund -Sewer $40,100 $40,100 $40,100 $40,100 Utility Fund -Water $201,830 $201,830 $201,830 $201,830 Water Quality Fund $37,328 $37,328 $37,328 $43,448 Assessment Roll (Per Unit)$9,459.25 $11,526.00 $10,737.75 $12,710.67 Total $640,300 $722,970 $691,440 $833,910 Estimated Assessments •MN State Statute Chapter 429 Requires Assessment to be a minimum of 20% of Bonding Amount •Street and Storm Assessment 10 Year Period •Assessment Rate 2% greater than Project Bond Rate (2015 Rate 4.44%) •More details will Emerge During Public Hearing and Assessment Hearing Meetings and Mailings Option 1 Option 2 Option 3 Option 4 Assessment (40%) Street and Storm $151,348 $184,416 $171,804 $228,792 Assessment –Unit Method Assessable Units -Reconstruction 16 Units 16 Units 16 Units 18 Units Estimated Unit Assessment – Reconstruction $9,459.25 /Unit $11,526.00 /Unit $10,737.75 /Unit $12710.67 /Unit Assessment Map Assessment Review Workgroup •Met on November 16, 2016 •Reviewed the Assessment Map •Reviewed the Estimated Project Cost •Reviewed the Unit Method of Assessment •Reviewed the Estimated Assessment Amount •Reviewed the Dead End Options Public Improvement Process Preliminary Project Schedule ACTIVITY DATE Held First Informational Meeting (Not Required)October 19, 2016 Accept Feasibility Report / Call for Public Hearing November 28, 2016 Second Informational Meeting (Not Required)January 11, 2017 Conduct Public Hearing/Order Project Tonight Third Informational Meeting (Not Required)March 2017 Approve Plans and Specifications / Order Advertisement for Bids April 2017 Open Bids May 2017 Accept Bids/Award Contract May 2017 Begin Construction June 2017 Complete Base Course of Bituminous Pavement October 2017 Authorize Amount to be Assessed/Schedule Assessment Hearing October 2017 Conduct Assessment Hearing/Adopt Assessment Roll October 2017 Project Feedback Informational Meeting •Held October 19, 2016 •Approx. 10 property owners in attendance •Introduction to the project •Discussed typical project, process, and timeline Project Questionnaire •8 questionnaires filled out and turned into City plus a petition •Concerns expressed over the width of street •Concerns expressed about lack of street lights •Expressed desire for no turnaround or road extension Council Actions City Council Meeting on November 28, 2016 •Passed a Resolution •Accepted Feasibility Report •Called for Public Hearing on January 23, 2017 •Accepted Hammerhead Turnaround Option Neighborhood Meeting #2 •Held January 11, 2017 •Well Attended (Many Present from Willow Beach Assoc.) •Discussed the Following Items: •Feasibility Report •Council Actions •Council Directives •Next Steps •Project Concerns Expressed •Strongly Oppose Connection but also oppose turnaround •Stormwater and Erosion Issues •Curb Style Next Steps •City Council Initial Discussions •Open Public Hearing •End Public Testimony •Answer Questions from the Public Hearing •City Council Discussion •Consider Approval of a Resolution Ordering the Project with Direction on Specific Elements of the Project City Council Direction Needed •Direction on Turnaround Options •No Turnaround, Small CDS, Hammerhead, Extend Road •Direction on Curb Type •B618, D412, Surmountable •Direction on Street Width •24’ or 20’ (Design Process will Determine the Appropriate Width) •Direction on Street Lights •Curves and End of Road or None •Other Direction Based on Public Testimony * Highlighted Options Recommended by Staff