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HomeMy WebLinkAbout4A 01 23 2017 City Council Minutes 1 4646 Dakota Street SE Prior Lake, MN 55372 REGULAR CITY COUNCIL MEETING MINUTES January 23, 2017 CALL TO ORDER Mayor Briggs called the meeting to order at 7:00 p.m. Present were Councilors McGuire, Thompson and Braid, City Manager Boyles, City Attorney Schwarzhoff, Assistant City Manager Olson, Finance Director Uram, Public Works / Natural Resources Director Gehler, City Engineer / Inspections Director Poppler, Community and Economic Development Director Rogness, Police Chief Elliott, Fire Chief Steinhaus, Project Engineer Monserud and Executive Assistant Schroeder. Councilor Burkart was absent. PUBLIC FORUM City Manager Boyles reviewed the process for the public forum and explained that items sched- uled for public hearing or items for which a public hearing has been held but no final action taken, are not eligible for discussion on the public forum. No Members of the public spoke. APPROVAL OF AGENDA Braid: Requested item 5H to be deferred with direction to staff to bring back at a later meeting outlying a full scoop of the project. Requested item 9C to be deferred for a full council Thompson: Requested the Public Hearings to be considered before the Presentation. McGuire: Asked staff if there are any issues removing item 9C from the agenda. Boyles: Stated there is not an issue because the statutory requirements can be taken care of separately. MOTION BY BRAID, SECOND BY THOMPSON TO APPROVE THE AGENDA WITH THE RE- MOVAL OF ITEM 5H TO BE DEFERRED WITH DIRECTION TO STAFF TO BRING BACK OUTLINE THE FULL SCOPE OF THE PROJECT LATER AND THE PUBLIC HEARINGS TO BE MOVED BEFORE THE PRESENTATION VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☐ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☒ ☐ The motion carried. APPROVAL OF CITY COUNCIL MEETING MINUTES MOTION BY THOMPSON, SECOND BY BRAID TO APPROVE THE MINUTES OF THE JANU- ARY 09,2017 REGULAR MEETING AS PRESENTED VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☐ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☒ ☐ DRAFT 01 23 17 City Council Meeting Minutes 2 The motion carried. CONSENT AGENDA City Manager Boyles reviewed the items on the consent agenda. A. Consider Approval of Claims Listing B. Consider Approval of Building Permit Summary Report C. Consider Approval of Animal Control Services Report D. Consider Approval of November 2016 Fire Department Report E. Consider Approval of December 2016 Fire Department Report F. Consider Approval of November 2016 Police Report G. Consider Approval of December 2016 Police Report H. Consider Approval of a Resolution Approving the Wetland Replacement Plan for the Pike Lake Development Project I. Consider Approval of a Resolution 17-006 Authorizing the Mayor and City Manager to Ex- ecute an Amendment to the Civil Defense Tower Antenna Agreement with Verizon Wire- less (VAW) LLC D/B/A Verizon Wireless for The Wilds Parkway Civil Defense Tower J. Consider Approval of a Massage Therapy License Renewal for Shelly Altendorfer K. Consider Approval of a Resolution 17-007 Accepting Donations and Grants to the City During the 4th Quarter of 2016 L. Consider Approval of a Report from City Staff Related to the Potential Acquisition of Prop- erty Located at 16268 Eagle Creek Avenue SE M. Consider Approval of a Resolution 17-008 Authorizing the 2017 Vehicle and Equipment Purchases Briggs: Asked if there were any changes in the equipment request. Boyles: Stated he talked with Public Works / Natural Resources Director Gehler earlier and she noted there were no changes. MOTION BY MCGUIRE, SECOND BY THOMPSON TO APPROVE THE CONSENT AGENDA WITH THE REMOVAL OF ITEM 5H VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☐ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☒ ☐ The motion carried. PUBLIC HEARINGS 7A Public Hearing to Consider Approval of a Resolution Ordering the Improvements for the Balsam Street Area Improvements City Project # TRN17-000003 City Engineer / Inspections Director Poppler and Bolton and Menk Engineer Mike Warner presented on this topic dated January 23, 2017 Briggs: Asked what the current curb type is in the area. Poppler: Responded in the reconstruction area there is no curb now and in the reclamation D412. MOTION BY THOMPSON, SECOND BY MCGUIRE TO OPEN THE PUBLIC HEARING AT 7:31 P.M. DRAFT 01 23 17 City Council Meeting Minutes 3 VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☐ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☒ ☐ The motion carried. Carl Tremmle, 3477 Spruce Trail: Asked where the proposed street light locations would be. Poppler: Responded that the lights will be placed in the intersections and they will work with the electric company to determine the placement. Added the lights are being placed in reference to the questionnaire responses. Tremmle: Asked if the cul-de-sac areas are considered an intersection. Warner: Stated he believes the proposal did include lighting in the cul-de-sac areas. MOTION BY MCGUIRE, SECOND BY THOMPSON TO CLOSE THE PUBLIC HEARING AT 7:35 P.M. VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☐ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☒ ☐ The motion carried. McGuire: Stated he supports the 32’ road width, street lighting and the surmountable curb. Poppler: Stated there was one correspondence supporting the surmountable curb. Noted at the informational meeting there was debate on what curb would be best. McGuire: Asked what type of curbing is preferred and better with controlling the water. Poppler: Replied that the B618 curb is the staff’s preferred curb. Braid: Stated he is comfortable with the 32’ road width, street lighting and the B618 curb. Briggs: Supports staff recommendations. Thompson: Noted it would be nice to narrow the road but it does not look feasible; stated she supports staff recommendations. MOTION BY THOMPSON, SECOND BY BRAID TO APPROVE RESOLUTION 17-009 ORDER- ING THE IMPROVEMENTS FOR THE BALSAM STREET AREA IMPROVEMENTS CITY PRO- JECT # TRN17-000003 VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☐ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☒ ☐ The motion carried. 7B Public Hearing to Consider Approval of a Resolution Ordering the Improvements for the Sycamore Trail Improvements City Project # TRN17-000005 City Engineer / Inspections Director Poppler and Bolton and Menk Engineer Mike Warner presented on this topic dated January 23, 2017 DRAFT 01 23 17 City Council Meeting Minutes 4 Braid: Asked what the harm is going to a D412 curb instead of the B618. Poppler: Responded there is drainage issues making the B618 a better curb in this area. Thompson: Asked why the road should be widened to 24’. Poppler: Responded 20’ width is approved for fire code but since it is a public road we want it as wide as it can be. Noted city standard is 32’. Briggs: Stated this road is tight going to the northeast which is a safety issue as well as the turn being an area of concern; it may be hard to even get 20’ let alone the 24’. Questioned what will help remedy the stormwater going straight into the lake. Warner: Explained there is room on the west side of the 90-degree curve to widen the road, this area could be widened and the road could narrow back down to 20’ after the curve. Added there are costs in the feasibility report to add in underground structures that capture the water to filter out some pollution. Stated another option is a pond but there is no room for a pond in this area. Briggs: Asked for any additional comments that staff can add regarding the turnaround. Gehler: Explained without a turnaround service trucks must use private driveways or back down the road. Noted large vehicles have blind spots making maneuvering on the street a safety is- sue; a hammerhead provides a less intrusive option for a turnaround. McGuire: Asked if parking on one side will be allowed on the 24’ street. Poppler: Stated staff adheres to the request of the public and right now a portion is assigned no parking already. Explained the Traffic Safety Committee reviews neighborhood requests to as- sign no parking areas. McGuire: Suggested if it is a 20’ street there should be no parking on either side. Poppler: Agreed. Thompson: Asked what portion of right-of-way is needed for the hammerhead. Poppler: Responded there is right-of-way that extends to Willow Beach and the area to the south is encroaching onto private property which we would need to negotiate with the property owner. Noted this is a conceptual drawing which can be changed. MOTION BY MCGUIRE, SECOND BY THOMPSON TO OPEN THE PUBLIC HEARING AT 8:06 P.M. VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☐ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☒ ☐ The motion carried. Mike Spanier, 3483 Sycamore Trail: Noted he is the last house on the right side. Stated he is representing 16 homeowners who support the project but would like some input in the design. Stated the turn needs to be 24’ but the rest of the street does not need to be that wide because it makes the driveways steeper on each side. Explained on the lakeside the B618 curb is needed for the stormwater but on the non-lake side we want the D412 which allows people to park on their yards due to the no parking on the street. Believed there has never been an issue with service trucks turning around. Explained if council is not going with option one, then they support the hammerhead. Requested the city to work with Xcel Energy to bury the power lines and a reduction of no parking signs because there seems to be too many posted. Noted home- owners would also like the option to work with the contractors for their driveways to be redone. Lowell Rieck, 3526 Willow Beach Street SW: Stated he is in favor of a hammerhead but not the design presented because it comes too far into the Willows. Noted he is willing to give up a DRAFT 01 23 17 City Council Meeting Minutes 5 portion of his property but in return he would like the rest of the street to be vacated with the ex- ception of the easement for utilities. Suggested a catch basin for the stormwater. Noted if a big wall is put in it limits people from being able to get down to the beach. Jason Anderson, 3409 Willow Beach Trail: Noted he is on the Board of the Willow Beach As- sociation but is not speaking for all members of the association. Stated he wants to leave the street the way it is and there is not a current issue for the service trucks getting in and out. Stated a retaining way on the associations property takes away from usable space. Stated he supports option one and if they must pick a different option, he picks option three. Asked if the retaining wall will have a fence. Wes Mader, 3470 Sycamore Trail: Agrees with Spanier. Stated the last two months is the only time he has heard about service vehicle safety issues in the 25 years he has lived on the street. Believed council approved 16’ streets in the last 15 years. Asked council to take an active role with Xcel Energy to assist with the request to upgrade their equipment without a cost to the resi- dents. Jason Folts, 3497 Willow Beach Trail: Stated the residents use the right-of-way as a walking trail so he is against the turnaround because it would diminish the great connectivity between the two neighborhoods. MOTION BY MCGUIRE, SECOND BY BRAID TO CLOSE THE PUBLIC HEARING AT 8:27 P.M. VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☐ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☒ ☐ The motion carried. Poppler: Stated typically a street does not have two different types of curbs but it is possible to be done that way. Noted staff can request and encourage the power company to bury the power lines but the city cannot make them. Explained as part of procedure Xcel Energy will look at the design and determine what they will do with their lines. Stated the points made regarding the driveways being affected by the 24’ width makes sense and this will be a difficult area to ad- dress. Extending the road for the turnaround will require a taller wall and anything over 4’ will require a fence; staff is looking at a guardrail at the end of the road as well. McGuire: Asked if it is possible to put in a trail so the neighborhoods could stay connected. Poppler: Stated we could step the wall down to allow for that. Thompson: Asked for the staff to address vacating the road. Schwarzhoff: Responded that is something that can be considered; staff would bring back a report and a public hearing would be required. Added the city needs to address what needs to be maintained regarding utilities. Braid: Stated he is interested in conversations regarding vacating the land. Noted the council needs to be involved with what the different road widths will entail; he likes the idea of two differ- ent curbs, suggested putting in a dead-end sign to keep it only as neighborhood traffic. Asked what happens if the good nature resident moves and now service trucks cannot turnaround in that driveway. Added he wants to see the design of the hammerhead before deciding. Briggs: Noted he does not want to move forward with a fixed option. Stated offhand he does not want to go beyond a 20’ wide road. Thompson: Stated she favors the surmountable curbs because it will help with space on the road and it allows parking in the yards but it must work with the engineering of the road. McGuire: Stated he is concerned with stormwater issues with a surmountable curb on the lakeside of the street. Agreed he would like more information on how the different road widths DRAFT 01 23 17 City Council Meeting Minutes 6 affect the area; he would like information before deciding. MOTION BY MCGUIRE, SECOND BY THOMPSON TO APPROVE RESOLUTION 17-010 OR- DERING THE IMPROVEMENTS FOR THE SYCAMORE TRAIL IMPROVEMENTS CITY PRO- JECT # TRN17-000005 WITH THE HAMMERHEAD, EXPLORING THE TYPE OF CURBING, WORK WITH XCEL ENERGY REGARDING LINES, PLACE STREET LIGHTS WITH RESIDENT DESIRES, EXPLORE THE ROAD WIDTH, CONSIDER STEPS AT THE END OF THE ROAD McGuire: Point of clarification on the vacation, do the residents have to petition? Schwarzhoff: Responded the residents can petition or staff can sponsor it. VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☐ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☒ ☐ The motion carried. RECESS Briggs: Called a recess at 8:50 p.m. RECONVENE Briggs: Reconvened the meeting at 8:55 p.m. PRESENTATIONS 6A Presentation of a Residential PUD Concept Plan for Residential Development by M/I Homes Known as Cedar Ridge Community and Economic Development Director Rogness and John Rask with M/I Homes presented on this topic dated January 23, 2017 Thompson: Asked if a person can buy maintenance in this concept. Rask: Responded yes they are making it possible for people to age in their home. Added the as- sociation services are not required but you can opt into those services over time but in the Villa neighborhood those services are mandatory. McGuire: Stated he likes the concept as it looks like good use of land but he does not like the leapfrog utilities and wants to make sure the City of Savage agrees. Rogness: Staff has talked with Savage about assisting with utility services. Briggs: Noted he also has concerns with the hopscotch neighborhoods and hopes there is dialog to get some of this done together. Rogness: Explained staff has had discussions with M/I Homes as well as Summit Preserve to work together on getting more of the connection done sooner than later. Braid: Stated he likes the idea of the concept. Noted that staff would prefer 5’ setback but M/I Homes has noted a 4’ setback. Asked if that is something M/I Homes would consider? Rask: Stated that can be looked at but would like to leave that concept open since that foot is used for garage expansion. Briggs: Asked what the road widths would be. Rask: Stated they have not gotten to that level of detail but we want on street parking which would require a 24’ wide street. Thompson: Asked if the city has anything to do with the gas line. Rask: Responded it is a private natural gas line. DRAFT 01 23 17 City Council Meeting Minutes 7 OLD BUSINESS No Old Business Scheduled NEW BUSINESS 9A Consider Approval of: (1) A Resolution Amending the 2030 Comprehensive Land Use Plan from Community Retail Shopping (C-CC) to Planned Use (P-US), and (2) An Ordinance Amending the Official Zoning Map from General Business (C-2) to Business Park (C-3) Community and Economic Development Director Rogness presented on this topic dated Jan- uary 23, 2017 Braid: Stated he attended the Planning Commission meeting; a concern with traffic by the day- care was brought up but the presented business will not have high traffic. Rogness: Agreed but clarified the rezoning does not guarantee it will be the proposed business that moves in. Braid: Asked if this is rezoned and it turns out the applicant does not want to move forward; can the city go back and rezone again? Rogness: Stated yes council could ask staff to rezone the area back. Thompson: Stated she does not see any major differences with the two groups; she likes the concept of the building. Added her only concern was traffic and parking but as presented this will not likely be an issue. Rogness: Noted as a rule of thumb, retail is generally a higher traffic. Briggs: Mentioned he agrees to rezone this to meet current demand because it was retail space for 15 years but retail did not present itself. MOTION BY THOMPSON, SECOND BY BRAID TO APPROVE RESOLUTION 17-011 AMEND- ING THE 2030 COMPREHENSIVE LAND USE PLAN FROM COMMUNITY RETAIL SHOPPING (C-CC) TO PLANNED USE (P-US), AND ORDINANCE 117-01 AMENDING THE OFFICIAL ZON- ING MAP FROM GENERAL BUSINESS (C-2) TO BUSINESS PARK (C-3) Name: Text VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☐ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☒ ☐ The motion carried. 9B Consider Approval of an Ordinance Amending the Official Zoning Map from Transitional Town Center (TC-T) to Town Center (TC) for 4617 Colorado Street Community and Economic Development Director Rogness presented on this topic dated Jan- uary 23, 2017 McGuire: Believes this is a logical change. Thompson: Asked if the building will be modified or stay the same. Rogness: Responded the house will not change but there will be an addition onto the back of the house. Noted off street parking is not required in the town center; customers would be using the adjacent public parking lot. Thompson: Questioned that the city does not require businesses to create or provide parking? Rogness: Replied that the city does not. DRAFT 01 23 17 City Council Meeting Minutes 8 MOTION BY MCGUIRE, SECOND BY THOMPSON TO APPROVE ORDINANCE 117-02 AMENDING THE OFFICIAL ZONING MAP FROM TRANSITIONAL TOWN CENTER (TC-T) TO TOWN CENTER (TC) FOR 4617 COLORADO STREET VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☐ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☒ ☐ The motion carried. 9C Consider Approval of a Resolution Authorizing the Mayor and City Manager to Execute the City's Standardized Professional Services Agreement with Keystone Compensation Group LLC to Prepare the Information Needed to Complete the Statutorily Mandated Pay Equity Report and to Conduct a Comprehensive Compensation Program Study ITEMS REMOVED FROM THE CONSENT AGENDA Items removed from the consent agenda to be brought back to the council later. OTHER BUSINESS / COUNCILMEMBER REPORTS No Other Business / Councilmember Reports ADJOURNMENT With no further business brought before the Council, a motion was made by Thompson and se- conded by Braid to adjourn. The motion carried and the meeting adjourned at 9:40 p.m. VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☐ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☒ ☐ The motion carried. ________________________________ Frank Boyles, City Manager