HomeMy WebLinkAbout5I Bylaw Amendments and Meeting Schedule Report
Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: FEBRUARY 13, 2017
AGENDA #: 5I
PREPARED BY: FRANK BOYLES, CITY MANAGER
PRESENTED BY: FRANK BOYLES
AGENDA ITEM: CONSIDER APPROVAL AMENDMENTS TO THE CITY COUNCIL
BYLAWS AND THE 2017 CITY OF PRIOR LAKE OFFICIAL COUNCIL
MEETING SCHEDULE
DISCUSSION: Introduction
The purpose of this agenda item is to have the council consider two
changes to its bylaws as well as revisions to the official meeting schedule
to first and third Mondays. Bylaw amendments when approved at a
meeting other than an annual meeting require a super majority vote.
History
Each year the Bylaws and Compensation Work Group recommend
modifications to the council bylaws to assure they are up to date. This
year has been no exception. However, two bylaw amendments were
overlooked which are contemplated in this agenda item. Modifications to
the public forum and the addition of town meetings require two additional
changes.
The city council delayed action to move its meetings from second and
fourth Mondays to first and third Mondays to solicit the Planning
Commission’s input and refer the matter to its Bylaws and Compensation
Work Group.
Current Circumstances
The two changes necessary to the council bylaws are:
1) Section 401.2 Public Forum: The bylaws still reflect 10-minute
maximum per speaker. This paragraph should read up to five (5)
minutes per speaker.
2) Section 202 Regular Meetings: The bylaws provide that all
regular meetings of the council shall take place in the designated
council chambers. The town meetings are part of the regular
meeting schedule. The reference to meeting location should be
eliminated to allow town meetings to take place other than at city
hall.
3) City of Prior Lake Official Calendar: The city council has proposed
to change its meeting schedule from the second and fourth
Monday to the first and third Monday. The matter was referred to
the Planning Commission because they would have to change
their meeting dates from first and third to second and fourth.
Planning Commissioners responded one by one and during the
course of a meeting that this change was satisfactory as long as
they were given sufficient time to change public hearing notices.
They also discussed the proposed change at their January 17,
2017 meeting.
The council referred the matter to their Bylaws and Compensation
Work Group. Last week they reviewed the proposal and
recommend that the city council move to the first and third
Monday schedule beginning on August 1, 2017. The Planning
Commission would change to the second and fourth Mondays at
the same time. These changes are reflected in the attached
amended official meeting calendar.
Conclusion
The city council should determine if these changes are appropriate and
in keeping with their priorities.
ISSUES: The above actions are consistent with previous city council direction.
From a publicity perspective one or more councilors may wish to mention
the purpose of the change in city council / planning commission meeting
schedule and the effective date.
FINANCIAL
IMPACT:
Negligible.
ALTERNATIVES: 1. Adopt two bylaw changes and modifications to the official regular
meeting schedule as proposed or with amendments.
2. Remove this item from the consent agenda for additional discussion.
RECOMMENDED
MOTION:
Alternative #1
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City of Prior Lake Official Calendar
4646 Dakota Street SE, Prior Lake Minnesota 55372
phone 952.447.9800
www.cityofpriorlake.com
= City Council Work Session and Meeting = City Council Retreat = Town Meeting = Holidays Observed -City Offices Closed
Please Note: It is expected that sometime during the course of the year the City Council will modify their meeting schedule f rom the 2nd and 4th
Monday to the 1st and 3rd Monday each month.