HomeMy WebLinkAbout5J Accepting Jeffers Pond 4th Addition Report
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: FEBRUARY 13, 2017
AGENDA #: 5J
PREPARED BY: NICK MONSERUD, PROJECT ENGINEER
PRESENTER: LARRY POPPLER, CITY ENGINEER/INSPECTIONS DIRECTOR
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ACCEPTING THE
IMPROVEMENTS FOR JEFFERS POND 4TH ADDITION DEVELOPMENT
(#11-111)
DISCUSSION: Introduction
The purpose of this agenda item is to consider a resolution accepting the
developer installed improvements for the Jeffers Pond 4th Addition
development.
This action is housekeeping in nature and is called for as part of the
development agreement between the Developer and the City. In essence,
this is the process through which privately installed improvements come
into public ownership pursuant to Prior Lake City Code.
History
Jeffers Pond 4th Addition is part of the overall Jeffers Pond Development
and is located south of County Road 42 and west of County Road 21. On
June 20, 2011 the City Council adopted resolution 11-073 entering into a
Development Contract with Ryland Group, Inc., now Cal Atlantic Homes for
the Jeffers Pond 4th Addition Development. Since that City Council action,
the developer has constructed the improvements as outlined in the
Development Contract. The Development Contract and approved
construction drawings outline the necessary developer installed
improvements as well as other items needed for this development to be
accepted by the City.
The Development Contract for the development details the mechanisms for
City acceptance of the developer installed improvements. In 2005, the City
amended the Standard Development Contract to include City Council
authorization to accept the improvements in addition to the final written
acceptance by the City Engineer.
Current Circumstances
The developer for the project described above has now completed the
improvements as outlined in the Development Contract. The
improvements have been inspected by the City and have been found to be
in compliance with City standards and the approved drawings. In some
cases minor field changes were necessary during construction. These
improvements including any field adjustments were documented in the
completed as-built drawings. These as-built drawings were completed by
the developer and reviewed by the City. The property iron certification
2
letter has been received by the City.
Conclusion
The City Engineer has reviewed the improvements and has written the
acceptance letter for these developments. It is now appropriate for the City
Council to accept the improvements for these developments.
ISSUES: Once the improvements are accepted, the public improvements will then be
turned over to the City and the security for the development returned to the
developer. It will then be the responsibility of the City to perform
maintenance over the public improvements and take over operational
costs.
FINANCIAL
IMPACT:
Within the development contract for the development, revenue was
received for city administration and for city contracted construction
observation. Staff will review the City administration expenditures and will
invoice the developer if revenue received is insufficient to cover expenses.
Escrow was received by the City for the development for construction
observation and any remaining escrow funds will be returned.
ALTERNATIVES: 1. Approve a resolution accepting the public improvements for the Jeffers
Pond 4th Addition as part of the consent agenda.
2. Remove this item from the consent agenda for additional discussion.
RECOMMENDED
MOTION:
Motion and second for approval of alternative #1.
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 17-___
A RESOLUTION ACCEPTING THE DEVELOPER INSTALLED IMPROVEMENTS FOR
JEFFERS POND 4TH ADDITION, CITY PROJECT #11-111
Motion By: Second By:
WHEREAS, On June 20, 2011, the City Council adopted Resolution 11-073 which
authorized the City to enter into a Development Contract with Ryland Group,
Inc., now Cal Atlantic Homes for the development known as Jeffers Pond 4th
Addition; and
WHEREAS, The Development Contract outlined the improvements the developer was
responsible for installing; and
WHEREAS, These improvements and all other Development Contract responsibilities are
now complete to the satisfaction of the City; and,
WHEREAS,
WHEREAS,
The City has received the as-built drawings and property iron certification letter;
and
The City Engineer has reviewed the improvements and has written the
acceptance letter for this development.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City Council hereby accepts the improvements for the Jeffers Pond 4th Addition
development.
3. Any remaining escrow dollars for construction inspection will be returned to the developer at
the conclusion of the warranty period.
PASSED AND ADOPTED THIS 13TH DAY OF FEBRUARY 2017.
VOTE Briggs McGuire Thompson Braid Burkart
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
______________________________
Frank Boyles, City Manager