HomeMy WebLinkAbout5K Accepting Hickory Shores South Development Report
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: FEBRUARY 13, 2017
AGENDA #: 5K
PREPARED BY: NICK MONSERUD, PROJECT ENGINEER
PRESENTER: LARRY POPPLER, CITY ENGINEER/INSPECTIONS DIRECTOR
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ACCEPTING THE
IMPROVEMENTS FOR THE HICKORY SHORES SOUTH
DEVELOPMENT (#DEV2013-0009)
DISCUSSION: Introduction
The purpose of this agenda item is to consider a resolution accepting the
developer installed improvements for the Hickory Shores South
Development.
This action is housekeeping in nature and is called for as part of the
development agreement between the Developer and the City. In essence,
this is the process through which privately installed improvements come
into public ownership pursuant to Prior Lake City Code.
History
Hickory Shores South is part of the overall Hickory Shores Development
and is located south of Trunk Highway 13 and north of 180th Street. On
March 10, 2014 the City Council adopted resolution 14-041 entering into a
Development Contract with D.R. Horton, Inc. for the Hickory Shores South
Development. Since that City Council action, the developer has been
completing the construction of the improvements as outlined in the
Development Contract. The Development Contract and approved
construction drawings outline the necessary developer installed
improvements as well as other items needed for this development to be
accepted by the City.
The Development Contract for the development details the mechanisms for
City acceptance of the developer installed improvements. In 2005, the City
amended the Standard Development Contract to include City Council
authorization to accept the improvements in addition to the final written
acceptance by the City Engineer.
Current Circumstances
The developer for the project described above has now completed the
improvements as outlined in the Development Contract. The
improvements have been inspected by the City and have been found to be
in compliance with City standards and the approved drawings. In some
cases minor field changes were necessary during construction. These
improvements including any field adjustments were documented in the
completed as-built drawings. These as-built drawings were completed by
the developer and reviewed by the City. The property iron certification
2
letter has been received by the City.
Conclusion
The City Engineer has reviewed the improvements and has written the
acceptance letter for these developments. It is now appropriate for the City
Council to accept the improvements for these developments.
ISSUES: Once the improvements are accepted, the public improvements will then be
turned over to the City and the security for the development returned to the
developer. It will then be the responsibility of the City to perform
maintenance over the public improvements and take over operational costs
for the street lighting on the project.
FINANCIAL
IMPACT:
Within the development contract for the development, revenue was
received for city administration and for city contracted construction
observation. Staff will review the City administration expenditures at the
conclusion of the warranty period and will invoice the developer if revenue
received is insufficient to cover expenses. The project security will not be
released until the warranty period has passed and project expenses
rectified. Escrow was received by the City for the development for
construction observation and any remaining escrow funds will be returned
at the conclusion of a successful warranty period. This one year warranty
period starts when the project is accepted.
Oversizing for street, watermain and sanitary sewer construction was paid
by the City to the Developer through the Development Contract. The costs
for these improvements have been reconciled with the Developer through
the Development Contract and no additional compensation is necessary.
ALTERNATIVES: 1. Approve a resolution accepting the public improvements for the Hickory
Shores South Development as part of the consent agenda.
2. Remove this item from the consent agenda for additional discussion.
RECOMMENDED
MOTION:
Motion and second for approval of alternative #1.
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 17-___
A RESOLUTION ACCEPTING THE DEVELOPER INSTALLED IMPROVEMENTS FOR
HICKORY SHORES SOUTH CITY PROJECT #DEV2013-0009
Motion By: Second By:
WHEREAS, On March 10, 2014, the City Council adopted Resolution 14-041 which
authorized the City to enter into a Development Contract with D.R. Horton, Inc.
for the plat known as Hickory Shores South; and
WHEREAS, The Development Contract outlined the improvements the developer was
responsible for installing; and
WHEREAS, These improvements and all other Development Contract responsibilities are
now complete to the satisfaction of the City; and,
WHEREAS,
WHEREAS,
The City has received the as-built drawings and property iron certification letter;
and
The City Engineer has reviewed the improvements and has written the
acceptance letter for this development.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City Council hereby accepts the improvements for the Hickory Shores South
development.
3. Any remaining escrow dollars for construction inspection will be returned to the developer at
the conclusion of the warranty period.
4. The oversizing amount for street, watermain and sanitary sewer construction was paid to the
developer in accordance with the Development Contract. No further compensation to the
developer is needed for this project.
PASSED AND ADOPTED THIS 13TH DAY OF FEBRUARY 2017.
VOTE Briggs McGuire Thompson Braid Burkart
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
______________________________
Frank Boyles, City Manager