HomeMy WebLinkAbout8A Community Event Report
Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: MARCH 27, 2017
AGENDA #: 8A
PREPARED BY: ANGIE BARSTAD, RECREATION COORDINATOR
FRANK BOYLES, CITY MANAGER
LORI OLSON, ASSISTANT CITY MANAGER
PRESENTED BY: FRANK BOYLES, CITY MANAGER
AGENDA ITEM: CONSIDER APPROVAL OF AN ORDINANCE AMENDING CITY CODE
SECTION 316 RELATING TO COMMUNITY EVENTS AND REVISING
THE OFFICIAL FEE SCHEDULE ASSOCIATED THEREWITH
DISCUSSION:
ISSUES:
Current Circumstances
At the last City Council meeting the City Council appointed an ad hoc
committee to discuss the issue of fees and costs related to community
events.
The committee discussed the ordinance and recommends that the
community event ordinance be revised as follows:
• Remove the waiver process
• Charge cost recovery in 2017 but not a facility fee
• Divide costs for co-sponsored events between the City and the
other sponsors
• Instate a $300 per tournament fee
The committee continues to discuss possible additional fees such as cost
recovery at cost plus 15% and facility usage/rental fees however as those
fees would not be effective until 2018 that discussion can occur in
conjunction with the budget process and 2018 Official Fee Schedule.
As directed by the council, the fee waiver provisions of the original
ordinance would result in a myriad of requests to the city council without a
substantive rationale upon which to base council action. Therefore, the
waiver provisions are recommended for deletion.
The staff has collected actual city cost information on many community
events during the last year. The committee believes that it is most
appropriate to charge actual city costs for community events when
possible.
Certain events, most notably Lakefront Days is co-sponsored between the
City and Chamber of Commerce. The committee believe that the costs for
such events should be divided between the city and the co-sponsor(s)
based upon staff discretion.
2
The original proposal included a tournament fee based upon the number of
fields and days the fields would be used. The committee’s recommendation
is to charge a single $300 fee per tournament regardless of the number of
fields used and event days.
Attached for city council review is the proposed ordinance amendments, a
fee survey of area communities and relevant portions of the city’s fee
schedule.
FINANCIAL
IMPACT:
2017 Budget revenue was based upon the fees as proposed in the original
ordinance. It is expected that the fees generated by the committee’s
recommendations will help to address these original forecasts.
ALTERNATIVES: 1. Motion and second to adopt the ordinance as proposed or with
amendments.
2. Take no action or direct staff to make further modifications.
RECOMMENDED
MOTION:
Alternative #1
4646 Dakota Street SE
Prior Lake, MN 55372
CITY OF PRIOR LAKE
ORDINANCE NO. ______________
AN ORDINANCE AMENDING CITY CODE PART 3, SECTION 316 RELATING TO COMMUNITY EVENTS
AND ADOPTING BY REFERENCE CITY CODE SECTION 104, WHICH AMONG OTHER THINGS
CONTAINS PENALTY PROVISIONS.
The City Council of the City of Prior Lake, Minnesota ordains:
1. City Code Section 316.400, provision 316.401 is amended by inserting the following sentence at the end of
the provision: “The application fee shall be waived for Group I and Group II events.”
2. City Code Section 316.400, provision 316.402 is deleted in its entirety and replaced with the following:
316.402 Athletic Tournament Fee: For each athletic tournament, an athletic tournament fee in
the amount of $300 per tournament shall be submitted to the City after the event
permit has been approved but prior to its issuance.
3. City Code Section 316.400, provision 316.403 is amended by inserting the following sentence at the end of
the provision: “Co-sponsors of Group I events shall pay a percentage of the costs, as determined by the City
Manager in his/her sole discretion, proportionate to the level of s ponsorship.”
4. City Code Section 316.400 is amended by deleting provision 316.405 in its entirety.
5. City Code Section 104 entitled “General Penalty” is adopted in its entirety by reference, as though repeated
verbatim.
6. This Ordinance shall become effective from and after its passage and publication.
Passed by the City Council of the City of Prior Lake this 27th day of March, 2017.
ATTEST:
_________________________ __________________________
Frank Boyles, City Manager Kirt Briggs, Mayor
Published in the Prior Lake American on the 1st day of April, 2017.
Cities Field Fees for City
Associations
Field Fees for Non-City
Associations
Additional cost for
Striping
Additional cost for Lights
Shakopee $17 per participant (City
handles registrations,
promotions, provide
assistance with
administration and field
reservations)
$65+tax per field per day
(non-turf)
$100+tax per field per day
(turf)
Charge for paint cost
for extra striping for
tournaments
Non Resident Associations
Only
$100+tax per field per day
(includes rental) non-turf
$125+tax per field per day
(includes rental) turf
Savage
(In 2017 or 2018 Greg
(Parks Manager) wants
to propose to City
Council to eliminate all
fees for
Savage/Burnsville/Prior
Lake Sports
Associations. He feels
they add a vital service
to the City that the City
could not afford to
offer without them.)
None – see striping
If additional staff is
requested/needed - $25 per
hour for a seasonal; $46 per
hour for a full time staff
Football/Soccer/Lacrosse:
$100 per field per day for
Adults
$25 per hour – non-res
youth groups
Baseball/Softball:
$50 per field per day-adult
$25 per field per day-
youth; both pay additional
$25 per field per day set
up fee
Also all pay for additional
staff costs
$.10 per ft. for
striping and layout
$.05 per ft. for re-
striping
$20 per field per hour
Chanhassen None $75 per field per day None - included None - included
White Bear Lake The School District handles all
field maintenance, striping,
field reservations etc. The
City only mows. The school
district has a written
agreement with the city for
all the fields
none none none
Burnsville
(Will raise fees 5% in
2017 across the board)
BAC pays $10,500 per year
(which covers their rent at
City Hall, striping, Lighting
and maintenance of all fields)
If BAC needs above and
beyond regular season
services, they are charged $6
per bag of chalk/$18 per field
to stripe
Tournaments - $35 per
field/per day with a max
of $210 per day
Specific sites have specific
fees (i.e. Lac Lavon =
Saturday Res $344/ Non-
Res $382)
Non-Tournaments -
$15.50 per hour
(res)/$17.50 per
hour(non-res)
$6 per bag of chalk
and $18 per field for
striping (not for BAC)
$16 per hour for lights (not for
BAC)
Bloomington None $37 per field per hour (for
premier fields) with a
$185 cap per day per field
$18 per field per hour (for
less maintained and
smaller type field/facility)
Tournaments $500 per
facility per day
None-Included None-Included
Lakeville $5 per person (City only
reserves the fields)
$40 per field per 4 hours if
above “regular” season
layout (i.e. tournaments)
$50 per field for any “special”
layout not already being used
$55 per field per 4 hours None-Included $30 per field per night
Administrative
City of Prior Lake
106/p1
106.600: OFFICIAL FEE SCHEDULE: The rates for all City license fees, user charges
and permit charges of the City of Prior Lake shall read as follows:
DEVELOPMENT FEES:
Administration Fee on Development Agreements 4.0%
Administrative Charge for No-Notice to Commence
Construction for Utility Connections
$100.00
Construction Observation and Professional Service Fee
on Development Agreements
Minimum of 5.0% or such larger amount as
desired by the developer
Escrow for Preliminary and Final Plats
3 lots or fewer $1,000.00
4 - 10 lots $2,500.00
11 or more lots $5,000.00
Park Dedication Fee
Residential $3,750.00 / unit
Commercial/industrial $6,400.00 / ac.
Street Oversize Acreage Charge $5,953.00 / ac.
Trunk Sewer Acreage Charge $3,678.00 / ac.
Trunk Water Acreage Charge $6,960.00 / ac.
Trunk Stormwater Acreage Charge
Low density residential (R1,R2) $3,376.00 / ac.
High density residential (R3) $5,566.00 / ac.
Commercial/industrial $6,994.00 / ac.
Utility Connection Charge - Sanitary Sewer $9,000.00
Utility Connection Charge - Water $9,000.00
PERMITS:
Building Permit 2003 AMM Schedule
Building Permit Technology Charge $5.00 per permit
Change of Occupancy Permit $40.00
Common Home Improvements Fixed valuation fee
Additions/Decks
Use State Average Value or use
Contractor/Homeowner Value, whichever is
greater
Re-roofing $103.00
Re-siding $103.00
Windows $103.00
Lower level finish (1 room) $122.69
Lower level finish (2 room) $147.11
Lower level finish (3 room) $171.95
Lower level finish (4 room) $221.63
Administrative
City of Prior Lake
106/p2
Swimming pool (above ground) $196.79
Swimming pool (below ground) $445.16
Driveway Permit $30.00
Electrical Inspection 2007 State Electrical Inspection Fee
Schedule
Excavation & Grading Permits & Escrows
Permit for Residential < 1 acre $100.00
Escrow for Residential >= 1 acre $950.00 / month; $250 minimum
Security for Residential Restoration $2,000 / acre
Escrow for Commercial/Developers $950.00 / month; $250 minimum
Security for Commercial/Developer Restoration $2,000 / acre
Investigation Fee - for work done without obtaining a
permit
Amount of permit fee required
Plan Review 65% Building Permit Fee
Repetitive Plan Review 25% Building Permit Fee
Retaining Wall Structural Review Actual cost
Plumbing Permits
Industrial, commercial, multi-residential 1.0% of cost ($49.50 min.)
Residential - new construction (single/two family) $149.50
Residential - additions $49.50
Mechanical Permits
Industrial, commercial, multi-residential 1.0% of cost ($49.50 min.)
Residential - heating/air (single/two family) $149.50
Residential - gas fireplaces $49.50
Residential - additions $49.50
Moving Permit $50.00
Residential Contractor's Deposit
January 1st through December 31st $2,500.00
Short Term Rentals $200.00
Tree Deposit $100 per inch of required replacement;
minimum $500
Right-of-Way Permit
PERMITS: (continued)
Yearly Registration Fee for Online ROWAY Program
(includes landscaping ROW)
$25.00
Right of Way Permit (waived for companies with
franchise agreements with City)
$250.00
Right of Way Security Boulevards (waived for
companies with franchise agreements with City)
$500.00
Right of Way Security Streets 125% of restoration estimate
Water Tower Access Permit
Short Term Rental Permit $200.00
Administrative
City of Prior Lake
106/p3
Plan Review and Construction Observation Est. $1000
Structural Review Per Estimate
UTILITY BILLING RATES:
Water Rate $4.53/1000 gals. 1st 25,000 gals.
$6.25/1000 gals. above 25,000 gals.
Sewer Rate (City) $2.69/1000 gals.
Met Council Sewer Rate (MCES) $2.57/1000 gals.
Minimum Charge for Water $2.50
Minimum Charge for Sewer $2.50
Bulk Water Charge $5.00/1000 gals.
Capital Facility Charge 10.00/billing cycle
Storm Water Charge $13.93 (residential) / $41.79 acre
Prepaid Card Initial/Replacement Fee (for bulk water) $5.00
Sewer Rate - for users not connected to the Municipal
Water System
$25.00
Odd-Even Sprinkling Ban Penalties:
First Offense Warning
Second Offense $50.00
Third Offense $100.00
Each Subsequent Offense Shall Double
Bulk Water Meter Rental
Administrative Fee $100.00
Meter Deposits < 1 1/2 inch - $500.00
>or = 1 1/2 inch - $1,500.00
Meter Tampering Penalty $100.00
Meter Testing Costs Actual cost
Intergovernmental Utility Rates:
Sewer (City) Cost per Agreement
Water Cost per Agreement
SERVICE CHARGES:
Assessment Search $20.00
Customer Lists (annual charge) $50.00
Delinquent Assessment Administration Charge $60.00
Delinquent Utility Account - Door Hanger Charge $25.00
Erosion and Sediment Control or Cleanup (gravel
driveways, private property erosion, etc.)
1) Street sweeping -
$150.00/hr. (Min. $150.00)
2) Other methods – Actual cost
Late License Processing Charge $50.00
Merchant Fees for Debit/Credit Card Payments - All
Services
Paid by Customer
NSF Charge $30.00
Plumbing Registration $25.00
Administrative
City of Prior Lake
106/p4
Public Works Contracted Service Actual Cost
Recurring autopayments/ACH completed through online
service provider
Paid by Customer
Street Overlay/Resurfacing Assessment $1,200 /Residential Equivalent Density Unit
(RED)
Water service thawing 1st time – no charge All subsequent times –
actual cost
Water Shut-off Charge (Day/Night) $45.00/$95.00
POLICE, FIRE & RESCUE SERVICE CHARGES:
Burning Permit $30.00
False Alarms (effective upon 4th false alarm each year) $100.00 / $150.00 / $200.00 / $250.00
Police Accident Reports $5.00
Police Contracted Overtime $84/ hour
LIQUOR LICENSES:
Club License $650.00
Consumption & Display License (Temporary) $25.00
Consumption & Display License $550.00
Off Sale Intoxicating $380.00 w/100.00 credit available for
training
Off Sale 3.2 Malt Liquor $100.00
On Sale Intoxicating $6,600.00
On Sale 3.2 Malt Liquor $500.00
On Sale Sunday Liquor $200.00
Temporary On Sale & Temporary On Sale 3.2 Malt
Liquor (1-3 days)
$75.00
On Sale Wine License $2,000.00
Investigation Fee - On/Off Sale Intoxicating $500 min./actual cost up to $10,000 max.
Investigation Fee - On Sale 3.2 Malt Liquor $100.00
Investigation Fee - Off Sale 3.2 Malt Liquor $50.00
Refund Retainage Fee - On Sale Intoxicating $400.00
Late Fee for License Renewals $50.00
MISCELLANEOUS LICENSES & PERMITS:
Animal License (Cats and Dogs)
Spayed/Neutered Pets $15.00
Non-Spayed/Neutered Pets $25.00
Temporary Gambling Permit $10.00
Gambling Premise Permit $100.00
Cigarette License $250.00
Community Event Application $50/$100
Dog Boarding Fees $10.00
Administrative
City of Prior Lake
106/p5
Dog Impoundment Fines 1st licensed/unlicensed - $25.00/$50.00
2nd offense - $50.00
3rd offense - $100.00
Dangerous Dog Annual Registration $50.00
Kennel License $50.00
Massage Therapy License $100.00
Investigation Fee actual cost up to $500 max.
Public Private Gathering Event Permit $25.00
Refuse Haulers License 1st truck - $250.00
each additional truck - $50.00
Peddler's Permit $50.00
Taxi Cab License $100.00/$50.00 each additional cab
Golf Cart Permit $25.00
Special Hunting Permit $25.00
CONNECTION PERMIT CHARGES:
Frost Plates $7.50
MCES Direct Interceptor Connect Permit Review Charge $1,000.00
MCES Metro Sewer Availability Charge $2,485.00
Pressure Reducer cost plus 15%
Sewer Connection Charge $726.00
Water Connection Charge $1,095.00
Water Meter - residential 5/8" cost plus 15%
Water Tower Charge $1,400.00
Water Inspection
Industrial, commercial, multi-residential 1.0% of cost (25.50 min.)
Residential $25.50
Sewer Inspection
Industrial, commercial, multi-residential 1.0% of cost (25.50 min.)
Residential $25.50
PARK FACILITY RENTALS:
Boat slip rental
Resident/non-resident-weekday (Monday noon through
Friday 10:00 a.m.)
$70.00/$90.00
Resident/non-resident-weekend (Friday noon through
Monday 10:00 a.m.)
$85.00/$115.00
Seasonal $3,500/boat slip
Canoe/Kayak Rack rental (Sandpoint) - Seasonal (05/01 -
09/30)
Resident $60.00
Non-Resident $150.00
Administrative
City of Prior Lake
106/p6
Club Prior Rental:
Resident (Mon-Fri, 2 hr. min./Sat, Sun, City Holidays
4 hr. min)
$50.00/hour, $200.00 damage deposit
Non-Resident (Mon-Fri, 2 hr. min./Sat, Sun, City
Holidays 4 hr. min)
$75.00/hr, $200.00 damage deposit
Community Garden (05/01 - 10/31) Rental -
Resident/Nonresident:
Cost Per Agreement
10x10 $30.00/$45.00
10x20 $45.00/$65.00
20x20 $75.00/$90.00
Lakefront Park Pavilion Rental (includes Gazebo):
Resident Group (private) $300.00/day, $200.00 damage deposit
Non-Resident* Group (private, public or business) $450.00/day, $200.00 damage deposit
*Outside of corporate city limits of Prior Lake
(Sat., Sun. & City Holidays) $300.00/day, $200.00 damage deposit
School District #719, Prior Lake youth organizations,
Prior Lake non-profit civic
groups & Prior Lake Churches (Mon-Friday, 3 hr
min.)
$25.00/hour, $200.00 damage deposit
School District #719, Prior Lake youth organizations,
Prior Lake non-profit civic
groups & Prior Lake Churches (Mon-Friday
bathrooms only)
$35.00/day
Picnic Shelter/Band Shell (Community Parks)
Resident/non-resident $75.00 - $125.00/day
Prior Lake Lions Club (Sand Point Beach Only) No Charge
School District #719, Youth Organizations, Non-Profit
Civic Groups, Churches and
No Charge - Monday through Friday
Governmental Agencies
Other:
Park Facility Reservation Change/Cancel Fee
(Lakefront Park pavilion only) (Resident/Non-resident)
$50.00
Park Facility Reservation Change/Cancel Fee (All
other shelters, Club Prior, Boat Slips, Canoe/Kayak Rack)
$25.00
Field Striping
Initial Layout $0.17/ft.
Restripe $0.05/ft.
CITY FACILITY RENTALS:
Facility Usage Fee (City Hall, Beaches, Main St., Athletic
facilities) Resident/Non-resident
$300/$450 per day, Clean-up fee, if needed
Fire Station, City Hall Conference Room-Parkview and
Council –Resident/Non-resident
Clean-up fee, if needed
FIELD RESERVATIONS:
Administrative
City of Prior Lake
106/p7
Field Reservations (with maintenance services) Cost Per Agreement
Field Reservations (no maintenance services) $50/$100 per field, per day
SOFTBALL TOURNAMENTS: Cost Per Agreement
RECREATION AND CLUB PRIOR PROGRAMS Cost Per Agreement
Registration late fee (registrations received after the
deadline)
$10.00/registration
Adult Kickball $30-$45/team
Adult Softball Team Fee:
Men's/Women's/Church Summer Program $725/team
Co-Rec Summer Program $425/team
Co-Rec Fall Program $305/team
Adult Volleyball Team Fee:
Co-Rec Summer Program $105/team
Co-Rec Fall Program $85/team
Classes $3-$30/person/class
Community Events Free
Playground/Tot Lot Summer Program $25-$35/week
Youth Camps $10-$155/week/camp
Youth/Senior Trips Cost Per Agreement
PARK PERMITS
Boat Trailer Parking (Sand Point Beach) -Saturday,
Sunday & Holidays
$25.00/day
Daily Admission (Sand Point Beach) - Saturday, Sunday
& Holidays
$5.00/day
Season Park Sticker (resident/non-resident) $30.00 / $55.00
Park Program Surcharge (non-resident) $5.00/person, per program
Beach Groups Parking Fee $20.00 / bus
Barricades (minimum 2 barricades) $13.00 / barricade
Garbage Barrels (minimum 2 barrels) $13.00 / barrel
Picnic Table Moves (minimum 4 tables) $18.00 / table
ZONING/SUBDIVISION FEES:
Administrative Plat Fee $250.00
CIC Plat Fee $250.00
Comprehensive Plan Amendment $750.00
Concept Plan $250.00
Conditional Use Fee $500.00
Conditional Use Major Amendment $250.00
Fence Permit n/c
Administrative
City of Prior Lake
106/p8
Final Plat Application Fee $250.00 + $5/lot
Final Plat Major Modification $200.00
GIS final plat fee $25.00 + $10/lot
Interim Use Permit $500.00
Home Occupation Permit $10.00
Letter of Credit (residential building relocation) $5,000.00
Metes & Bounds Subdivision $250.00
P.U.D. (prelim) $750.00
P.U.D. (final) $500.00
P.U.D. Minor Amendment $250.00
P.U.D. Major Amendment $600.00
Preliminary Plat Application Fee $500.00 + $10/lot
Preliminary/Final Plat Combination Fee $500.00 + $10/lot
Registered Land Survey $250.00
Rezoning $750.00
Sidewalk Sales Permit $100.00
Sign Permit (permanent) - Single Tenant Buildings $75.00 - 1st 40 sq. ft. plus .50/sq. ft.
thereafter
Sign Permit (permanent) - Multiple Tenant Buildings $75.00 - 1st 40 sq. ft. plus .50/sq. ft.
thereafter
Sign Permit (temporary) $50.00
Sign Permit Deposit (temporary) $100.00
Site Plan $500.00
Survey Waiver $50.00
Tree Preservation Lot Deposit $100 per inch of required replacement;
minimum $500
Vacation Fee $300.00
Vacation Variance (Other) $300.00
Variance Fee (Single Family Residential) $500.00
Variance Fee (Subdivision Ordinance) $500.00
Zoning Code Amendment $500.00
Zoning Appeal (Administrative & Planning Commission) $250.00
Zoning Verification Letter $35.00
MUNICIPAL FINANCING APPLICATION FEES:
Annexation Filing Fee (plus city expenses) $500.00
Bond Administration fee (new money) The greater of $10,000 or .5% of the
principle amount of the bonds allocated to
the city.
Bond Administration fee (refunding) The greater of $10,000 or .25% of the
principle amount of the bonds allocated to
the city.
Conduit bond financing origination fee and annual
Administrative
City of Prior Lake
106/p9
reporting
Non-Refundable application fee $2,500.00
TIF Application Fee (plus additional city expenses
incurred)
$5,000.00
TIF Reassignment Cost
PUBLICATIONS: (many are available online at no charge)
Comprehensive Utility Plans (each) $25.00
Public Works Design Manual $10.00
MAPS: (many are available online at no charge)
Aerial Maps (small/regular/large) $5.00 / $10.00 / $15.00
City Maps (small/regular/large) $2.50 / $5.00 / $10.00
GIS data files (cd format)
2-ft contours, planimetric data $12.00/ac.
parcels only $.05/parcel
custom data $50.00/hr.
Plan Copies (regular/large) $5.00 / $10.00
Developers will be given 1 set of S&W asbuilts at no
charge-addnl prints will be charged above rate
Topo Maps (small/regular/large) $10.00/ $15.00 / $25.00
MISCELLANEOUS:
Copy charge per 8 1/2 x 11 page in accordance with MN
Government Data Practices Act
$.25 ea.
Charge for compiling data in accordance with MN
Government Data Practices Act
Actual Cost
DVD/VHS copies $5.00
Memorial benches: 6' metal coated Market Price
Memorial plaques Market Price
Memorial trees Market Price
Sand bags Actual cost
Street standard plates (cd format) $5.00
Wetland marker signs $5.00
Amd. Ord. 113-13, publ. 12/14/13
Amd. Ord. 114-10, publ. 05/17/14
Amd. Ord. 115-01, publ. 01/17/15
Amd. Ord. 115-14, publ. 06/05/15
Amd. Ord. 115-22, publ. 08/22/15
Amd. Ord. 115-27, publ. 01/02/16
Amd. Ord. 116-02, publ. 03/05/16
Amd. Ord. 116-11, publ. 05/09/16
Amd. Ord. 116-23, publ. 12/17/16
(This Space Intentionally Blank