HomeMy WebLinkAbout5H Water Plan Report
Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: APRIL 10, 2017
AGENDA #: 5H
PREPARED BY: JASON WEDEL, INTERIM PUBLIC WORKS DIRECTOR
PRESENTED BY: JASON WEDEL
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION AWARDING CONTRACTS
TO COMPLETE THE COMPREHENSIVE WATER PLANAS PART OF
THE 2040 COMPREHENSIVE PLAN UPDATE
DISCUSSION: Introduction
The purpose of this agenda report is to consider approval of a resolution
approving the selection of Bolton & Menk to complete the Water chapter as
part of the 2040 Comprehensive Plan update and authorizing the Mayor
and City Manager to enter into the City’s Standard Agreement for
Professional Services with Bolton & Menk.
History
All cities, counties, and townships within the seven-county metropolitan
region must prepare a comprehensive plan and update that plan as
needed every 10 years. Included in that plan is a chapter on our water
system. In addition, the Minnesota Department of Natural Resources
requires that the City submit a Water Supply Plan for their review by
October 15, 2017. The last time the City updated our water system plan
was in 2004.
Current Circumstances
The City has experienced significant growth since 2004, so in addition to
meeting the requirements of the Met Council 2040 Comprehensive Plan
update and the DNR requirements, this is also a good time to update our
water model and evaluate our existing system and confirm our future
needs.
The model and information generated from this water system plan update
will be a useful tool as the City evaluates new developments being
proposed and the resources that will be necessary to meet the increased
water demands.
Conclusion
Staff sent out Requests for Proposals to complete the Water Supply Plan
to three firms on February 16, 2017. Three responses were received and
evaluated by staff.
ISSUES: The City of Prior Lake has worked with Bolton & Menk on previous
occasions and staff is confident in Bolton & Menk and their project
2
personnel that they will be able to complete the necessary tasks on
deadline and on budget.
FINANCIAL
IMPACT:
Financial impacts include consulting costs and city staff time dedicated to
supporting the Water Planning components of the 2040 Comprehensive
Plan Update. Bolton & Menk has provided a not to exceed cost of
$30,940. The costs will be paid with allocated funds from Professional
Services that were included in the 2017 budget specifically for this task.
ALTERNATIVES: 1. Motion and a second, as part of the consent agenda, to approve a
resolution approving the selection of a consultant to complete the Water
chapter as part of the 2040 Comprehensive Plan Update.
2.Remove this item from the consent agenda for additional discussion.
RECOMMENDED
MOTION:
Alternative #1
ATTACHMENTS 1.Request for Proposals
2.Bolton & Menk Proposal
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 17-___
A RESOLUTION APPROVING THE SELECTION OF A CONSULTANT TO COMPLETE THE
WATER CHAPTER AS PART OF THE 2040 COMPREHENSIVE PLAN UPDATE
Motion By: Second By:
WHEREAS, City staff sent a Request for Proposals that defined the major responsibilities,
scope of work and project schedule replated to the completion of the Water chapter
as part of the 2040 Comprehensive Plan Update to three firms; and
WHEREAS, Three proposals were received; and
WHEREAS, City staff is recommending that the City Council select Bolton & Menk at a cost of
$30,940; and
WHEREAS, The Prior Lake City Council has considered the reccomendations of City staff and
has selected Bolton & Menk to complete the Water Plan chapter as part of the
2040 Comprehensive Plan Update.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. Bolton & Menk is hearby selected to complete the Water chapter as part of the
2040Comprehensive Plan Update.
3. The Mayor and City Manager are hereby authorized to execute a Standard Agreement for
Professional Services with Bolton & Menk.
Passed and adopted by the Prior Lake City Council this 10th day of April, 2017
VOTE Briggs McGuire Thompson Braid Burkart
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
______________________________
Frank Boyles, City Manager
REQUEST FOR PROPOSAL
WATER PLAN UPDATE
Proposals are due
March 17, 2017
4:00 p.m.
REQUEST FOR PROPOSALS
PROFESSIONAL ENGINEERING SERVICES
WATER PLAN UPDATE
2
PROJECT BACKGROUND
Prior Lake is a city located in Scott County on the southwest edge of the Twin Cities metro area. The City
encompasses 19 square miles of land, and is home to approximately 25,000 residents. The City is part of
the Metropolitan Council Planning Area and will be updating the Comprehensive Plan in the near future. In
preparation of this effort the City is interested in updating the City’s Water Plan that will ultimately inform the
work on this effort. The last Water System Plan was completed in 2004 and is available upon request. In
addition, there has been significant growth in the City since the last update pushing the capacity of the
existing facilities and infrastructure. The City is in need of reviewing and updating the schedule for capital
improvements and upgrades to meet the needs of the City.
The City provides potable water to the residents through 137 miles of watermain with an average winter
domestic water demand of 1.5 MGD and summer peaks of 7.0 MGD. The City has seven supply wells in
the Jordan and Tunnel City aquifers. These wells can provide up to 7.0 MGD. To address capacity issues
the City developed an agreement with the Shakopee Mdewakanton Sioux Community (SMSC) to provide
additional treated water during peak times. The City anticipates additional capacity needs in the coming
year considering the current demand trends.
In 2009 the City put an Iron and Manganese removal treatment plant online to address brown water and
taste issues throughout the system. The plant has the capacity to treat 7.5 MGD with the addition of
another well which has been sited. Considering the growth of the community the City has had initial
negotiations with the SMSC for a collaborative water treatment project. In addition, consideration will be
needed for aquifer impacts and pumping limitations in the long term.
As an alternative the City will also need to explore more targeted water conservation efforts. The City is
over 95% residential, with vibrant growth therefore the summer peak demands are significantly higher due
to irrigation use. Some initial efforts have been made to encourage conservation through education and
enforcement of watering restrictions. However, the City would like to identify and build off of successful
efforts of other communities to enhance what is already being done.
The City is seeking proposals from qualified firms to update the 2004 Water System Plan and prepare the
Water Supply Plan for submission to the Department of Natural Resources by October 15, 2017. The
report shall address both deficiencies in the existing systems and capital needs for future system
expansions. The report shall include projected costs and various options for funding the recommended
improvements such as grant programs. A projection of when the capital improvements will be needed
should also be included. A computer model of the City’s water system shall be developed and used to
analyze both the existing and future needs.
MARCH 17, 2017, 4:00 P.M., PRIOR LAKE MAINTENANCE CENTER
REQUEST FOR PROPOSALS
PROFESSIONAL ENGINEERING SERVICES
WATER PLAN UPDATE
3
PROJECT SCOPE
I. WATER SYSTEM PLAN
A. OBJECTIVE - Provide the City of Prior Lake with a report updating the City’s 2004 Water System
Plan relative to the elements of source, water treatment, storage and distribution. The plan shall
address all areas included in the City’s Comprehensive Plan and any additional service areas
identified by the city.
B. CONSULTANT PROJECT TASKS
1. Analyze consumption trends for residential, commercial/industrial uses and determine current
average demand for each type use.
2. Based on analysis of current and proposed land use and zoning, determine average demand
per type of use for design years and ultimate saturation of the proposed service area.
3. Develop individual projections of future consumption for any high volume water users as
identified by the city or by Task 1.
4. Determine maximum daily and peak hourly demands for the design years based on historical
water use.
5. Review the fire protection rating (ISO classification) for the City and determine maximum fire
flow requirements. Also, make recommendation regarding upgrading the City’s ISO
classification as it relates to the water system.
6. Evaluate water quality characteristics at the wellheads with respect to current and proposed
drinking water regulations with the Minnesota Department of Health and the Federal Safe
Drinking Water Act. Analyze impacts of these regulations on the City’s water supply.
7. Based on City staff input as well as proposed state and federal requirements, perform an
evaluation of the well supply and treatment needs. This shall include identifying options to
address concerns raised by the DNR regarding the sustainability of the aquifers and need to
use alternate sources.
8. Update the computer model of the water distribution system using a fully integrated GIS
software application. Evaluate the adequacy of the existing distribution system as well as the
ability to function under future demand scenarios.
9. Perform field-testing with assistance from city staff, as necessary, to validate and calibrate the
computer model to within industry standards for use in master planning.
10. Using the calibrated water model, evaluate current deficiencies in the City’s water system with
respect to pressure, available fire flow, etc. Utilize an extended period simulation (EPS) in the
model to analyze operations and balance of the existing tower(s).
11. Using the calibrated water model and EPS scenarios, evaluate and make recommendations
regarding the type, locations and sizing of future supply, treatment and storage facilities. In
addition, identify any additional facilities (booster stations) or trunk watermain improvements
and extensions needed to serve future service areas.
12. Prepare a 5, 10 and 20-year capital improvement plan for the water system.
13. Using the CIP, make recommendations regarding allocation of costs to the utility, water access
and area charges.
REQUEST FOR PROPOSALS
PROFESSIONAL ENGINEERING SERVICES
WATER PLAN UPDATE
4
14. Upon completion of these tasks, produce a full bodied report which include s the following data
at a minimum:
Text
Executive Summary
Planning Estimates, assumptions and projections
Recommendations regarding improving the ISO Classification
Results of water quality analysis and impacts of current and proposed state and federal
drinking water regulations
Deficiencies of existing water system and recommendations regarding improvements
and/or operational changes
Findings and conclusions from technical and economic analysis.
Recommended future improvements to supply, treatment, storage, and distribution system.
Recommended sources of funding improvements.
Future CIPs
Tables
Existing supply, storage and treatment facilities including pertinent design and operational
data
Historical population and forecast population for design years
Historical water demand and forecast for design years including various peaking factors
and basis of design
Storage volume analysis
CIP
Figures/Maps
Existing Service Area
Existing Water Distribution System Layout
Existing Average Day and Peak Hour Pressure Contours
Existing Maximum Day Available Fireflow Contours
Proposed Service Area
Proposed Water Distribution System Layout
Proposed Average Day and Peak Hour Pressure Contours
Proposed Maximum Day Available Fire Flow Contours
Pipe and Node Map
Computer Model
Provide electronic copy of Computer model including pdf of report and all figures included
in the report
REQUEST FOR PROPOSALS
PROFESSIONAL ENGINEERING SERVICES
WATER PLAN UPDATE
5
C. MATERIALS TO BE PROVIDED BY THE CITY
Materials
City population projections based on Metropolitan Council System Statements.
Maps of city including overall water system, current land use, proposed land use, current
zoning, elevation contours
As-builts of existing storage, supply, treatment, distribution system, etc. (to be provided as
necessary and available)
Water pumping records
Water Billing Records
Water Quality Data
Past Water Comprehensive Plans
Past Emergency and Conservation Plans
General information as available
Current water model
Services
Access to facilities
Access to available information
Assistance in acquiring field data as necessary
Note: Operation of all City facilities will be by City staff only.
PLANNING AND COUNCIL MEETINGS
The consultant shall prepare for and attend the following project meetings with City staff during completion
of the Water Plan Update:
A kick-off meeting with the entire Water Plan Update team.
A council workshop.
A city council meeting.
A planning commission meeting.
A planning commission meeting public hearing.
Three staff meetings to discuss progress, issues, and model parameters.
The consultant shall prepare the necessary presentations for the meetings.
PROJECT SCHEDULE
The consultant shall begin the project as soon as an agreement has been approved by the City. A
preliminary schedule by the City for the initial draft of the Water Plan is set for September 15, 2017. The
Water Supply Plan needs to be submitted to the MnDNR by October 15, 2017.
REQUEST FOR PROPOSALS
PROFESSIONAL ENGINEERING SERVICES
WATER PLAN UPDATE
6
PROPOSALS
I. PROPOSAL CONTENTS
The following must be considered minimal contents of the proposal:
A. A restatement of the goals and objectives and the project tasks to demonstrate the responder’s
view of the project.
B. An outline of the responder’s background and experience with particular emphasis on local
government work. Identify personnel to conduct the project and detail their training and work
experience. No change in personnel assigned to the project will be permitted without approval of
the city.
C. A detailed work plan identifying the work tasks to be accomplished and the budget hours to be
expended on each task and subtask.
D. A listing of the names, addresses and telephone numbers o f at least three (3) references for whom
the respondent has completed a Water Plan. Reference Cities should have a population of over
10,000 people.
II. DEPARTMENT CONTACTS
Prospective responders who may have questions regarding this Request for Proposals may call, email, or
write:
Jason Wedel, P.E.
jwedel@cityofpriorlake.com
Interim Public Works Director
City of Prior Lake
4646 Dakota Street
Prior Lake, MN 55372
952-447-9890
III. SUBMISSION OF PROPOSALS
All proposals must be sent to and received by:
Barb Thompson
City of Prior Lake
17073 Adelmann Street SE
Prior Lake, MN 55372
no later than
Friday, March 17, 2017 at 4:00 p.m.
Late proposals will not be accepted. Submit 3 hard copies and one electronic copy of the proposal.
Proposals are to be sealed in mailing envelopes or packages with the responder’s name and address
REQUEST FOR PROPOSALS
PROFESSIONAL ENGINEERING SERVICES
WATER PLAN UPDATE
7
clearly written on the outside. Each copy of the proposal must be signed by an authorized member of the
firm(s). Terms of the project as stated must be valid for the length of the project.
The City is not responsible for any costs incurred by the responding Contractor in the preparation of the
Proposal or for any other cost to the Contractor associated with responding to the RFP.
All Proposals submitted in response to the RFP will be considered the property of the City and not be
returned
This RFP does not obligate the City of Prior Lake to award a contract or complete any specific project. The
City reserves the right to cancel the RFP or to change its scope if it is considered to be in the best interest
of the City.
The City reserves the right to contact Contractor’s individually for the purpose of clarifying Proposals
Any and all exceptions to the requirements of this RFP must be identified and fully explained in the
submitted Proposal. Failure to do so could result in disqualification of the Proposal.
IV. EVALUATION
All proposals received by the deadline will be evaluated by representatives of the City. Factors upon which
proposals will be judged include the following:
A. Expressed understanding of proposal objectives (10%)
B. Work plan (25%)
C. Cost detail (25 %)
D. Qualifications/experience of company (15%)
E. Qualifications/experience of personnel working on the project (25%)
V. SELECTION
Selection of a consultant for this project will be based on the criteria noted above. Upon initial selection of
the consultant, the City will enter into negotiations with the selected consultant to finalize the work plan
including budget hours. Should the City and the selected consultant fail to satisfactorily reach agreement
as to the work plan including budget, the City may enter into negotiations with the respondent judged
second in the evaluation process.
Submitted by:
Proposal for
City of Prior Lake
Water System Plan Update
March 17, 2017
Contact:
Seth Peterson, P.E.,
C: 612-805-5223
sethpe@bolton-menk.com
Contents
Firm Profile 1
Goals and Objectives 2
Background and Experience 3
Detailed Work Plan 9
References 12
Bolton & Menk, Inc.
12224 Nicollet Avenue
Burnsville, MN 55337
P: 952-890-0509
F: 952-890-8065
Bolton & Menk is an equal opportunity employer.
March 17, 2017
Barb Thompson, Public Works Assistant
City of Prior Lake
17073 Adelmann Street SE
Prior Lake, MN 55372
RE: Proposal for Water System Plan Update
Dear Ms. Thompson:
The Water System Plan Update will provide the City of Prior Lake with an updated Plan that not only addresses the needs
of the City’s Comprehensive Plan update, but also a planning document for evaluating the City’s water system. Bolton
& Menk, Inc. has the in-depth experience and knowledge of the City’s water system, along with the qualifications to
complete a Water System Plan for the City. We believe you will find outstanding value in our approach to your project for
the following reasons:
Prior Lake Water System Experience – Bolton & Menk has completed most of the City’s water system work for the past
10 years including the planning, preliminary design, design, and construction management for the water treatment facility.
Additionally, Bolton & Menk has conducted a filter evaluation for the existing water treatment facility which has provided
valuable information for the water treatment facility. Bolton & Menk currently holds and updates the City’s existing water
model and has effectively used it to determine if changes or modifications are required on street and utility projects for better
or improved water distribution. We have also been involved with the City in planning for a potential joint water treatment
facility with SMSC.
Communication – The key to a successful project is solid communication and fully understanding the project goals. Bolton
& Menk will collaborate with the City throughout the Plan process. Our vast experience delivering similar successful
projects for municipalities throughout the metropolitan area and State of Minnesota will be invaluable. We understand the
need to meet with City staff as we progress through the report and planning, as well as the need to meet with the Planning
Commission and City Council to achieve buy-in and understanding of the complexities and importance of the water
system as a whole.
Comprehensive Planning – An effective Water System Plan is not just a technical document, but the foundation for
implementation of water system components for a 20-year period. We will develop a Plan that successfully translates
technical analysis into cost-effective implementation to ensure the water system effectively serves all of Prior Lake.
In continued service to the City of Prior Lake, we are excited at the opportunity to complete the Water System Plan Update
for you. I will personally serve as your Project Manager and lead client contact on this project. Please contact me at
612-803-5223 or sethpe@bolton-menk.com if you have any questions regarding our proposal.
Respectfully submitted,
Seth A. Peterson, P.E., Principal Project Manager
12224 Nicollet Avenue
Burnsville, MN 55337-1649
Ph: (952) 890-0509
Fax: (952) 890-8065
Bolton-Menk.com
Firm Profile
Section 1
Water System Plan Update | City of Prior Lake, Minnesota 1Submitted by Bolton & Menk, Inc.
Fargo
Spencer
Ames
Des Moines
Jefferson Cedar Rapids
Baxter
RamseyWillmarMaplewood
Chaska
Burnsville
Rochester
Fairmont
MankatoSleepy Eye
Engineering News-Record Top 500
Ranked #179 among the Top 500 Engineering and
Surveying Firms in the United States.
Services Provided:
•Civil & Municipal Engineering
•Water & Wastewater Engineering
•Transportation Planning & Engineering
•Structural Engineering
•Aviation Services
•Water Resources Engineering
•Landscape Architecture
•Land Surveying
•Geographic Information Systems
•Project Funding & Financing
In 1949, two hard working Midwesterners – John Bolton and Martin Menk –
saw people in their surrounding communities with dreams of a bright future, a
desire to grow, and a common challenge of aging infrastructure. Their goal: to
help communities make progress by listening to what people want, finding the
best solutions for their needs, and treating them right. The legacy of John and
Martin lives on. We still want to help, we work hard every day, and we always
remember what got us here – we’re people helping people. Today, Bolton &
Menk, Inc. has more than 450 employees including a professional staff of over
150 engineers, planners, landscape architects, and surveyors.
Bolton & Menk specializes in providing public infrastructure solutions. We want
to take care of our clients by providing the best services and solutions for them.
From advocating for our communities, to designing their dreams, to finding
funding; we take pride in our work throughout the Upper Midwest. Because
we live here too. We believe in the power of face-to-face meetings, friendly
conversations, and a collaborative decision making process to keep your projects
on schedule, within budget, and focused on real, workable solutions.
Beyond our technical experience and skills, our service is also based on
management and product delivery strategies we have developed over time:
•Listen to the client’s needs and wants
•Learn the characteristics and personality of each client
•Communicate proactively with staff, stakeholders, and the public
•Develop effective solutions through consensus building
•Achieve the client’s vision
•Foster long-term relationships
We promise every client two things: we’ll work hard for you and we’ll do a
good job. We take a personal interest in the work being done around us. And at
the end of the day, we’re Real People offering Real Solutions.
Firm Profile
Firm Profile
Bolton & Menk, Inc.
12224 Nicollet Avenue
Burnsville, MN 55337
P: 952-890-0509 | F: 952-890-8065
Goals and Objectives
Section 2
Water System Plan Update | City of Prior Lake, Minnesota 2Submitted by Bolton & Menk, Inc.
Goals and Objectives
Goals and Objectives
Project Goals
The City is seeking proposals from qualified firms to
update the 2004 Water System Plan and prepare the Water
Supply Plan for submission to the DNR by October 15,
2017. Bolton & Menk will complete the Water System Plan
to address both deficiencies in the existing systems and
capital needs for future system expansions.
The Water System Plan report will include
projected costs and various options for
funding the recommended improvements
including the evaluation of potential grant
programs. A key component of the Water System Plan is to
provide not only the projected costs for the improvements,
but also an improvements schedule and a Capital
Improvement Plan for the water system. A key component
of the Water System Plan is updating the City’s existing
water model. Bolton & Menk currently holds the existing
water model and has used the model to assist the City with
various watermain scenarios over the years. The updated
water model will be used to analyze both existing and
future needs.
The DNR Water Supply Plan is one of the
key elements of a City’s Comprehensive
Plan. Completing the plan fulfills the City’s
main requirement for the water portion of
the Comprehensive Plan. However, the Comprehensive
Plan will also include information relative to the elements
of source, water treatment, storage, and distribution. The
information obtained in the updated Water System Plan will
be used to complete the requirements of the water portion
of the City’s Comprehensive Plan.
Additionally, the City understands the
need to explore more targeted water
conservation efforts. The City is over 95
percent residential with vibrant growth,
therefore the summer peak demands are significantly
higher due to irrigation use. Some initial efforts have been
made to encourage conservation through education and
enforcement of watering restrictions. However, the City
would like to identify and build off of successful efforts
of other communities to enhance what is already being
done. The DNR Water Supply Plan will provide additional
information and opportunities for the City to explore
options for greater water conservation.
Background and Experience
Section 3
Water System Plan Update | City of Prior Lake, Minnesota 3Submitted by Bolton & Menk, Inc.
Background and Experience
Similar Experience
Bolton & Menk, Inc. has completed nearly all of the
City’s water system work for the past 10 years, including
completion of the planning, preliminary design, design, and
construction management for the water treatment, a large,
significant project for the City of Prior Lake. Additionally,
we have completed rate analysis which provides a unique
insight into the financial side of the City’s water system.
Bolton & Menk currently holds and updates the City’s
water model. The water model is fully calibrated and used
often to assist with planning decisions and in determining
the types of watermain improvements needed during
street rehabilitation projects. The water model is an
important tool for the City and Bolton & Menk has the best
knowledge of the City’s model.
Furthermore, Bolton & Menk has been involved with
the City in their planning for joint water facilities with
SMSC and the City’s current planning for the South Water
Treatment Facility.
Our extensive knowledge of the City’s water system allows
us to provide the City technical assistance that takes into
consideration all of this experience and knowledge. Bolton
& Menk will produce a Water System Plan that provides a
road map for water projects for a 20-year period.
Project Experience
Bolton & Menk has assembled an experienced team of
professionals with a proven track record of delivering
similar projects. Our team is proficient in working together
on water plan updates.
We have highlighted several projects our team has
delivered using a similar approach and/or with similar
elements. We will draw upon this experience to benefit
the Water Plan Update. Additional project experience and
references are available upon request.
Water Treatment Plant, City of Prior Lake
The City of Prior Lake retained Bolton & Menk to provide
engineering services for the construction of a 7.5 MGD
iron and manganese removal water treatment facility to
improve the quality of the City’s drinking water. The
facility consists of two induced draft aerators, a detention
tank, six dual media gravity filters, a 1.5 MG clearwell/
reservoir, and a three-cell reclaim tank. A full SCADA
system linking the treatment facility with existing wells,
elevated towers, and booster stations is also part of the
treatment system. Because the facility was constructed in
a residential development, architectural and landscaping
features were important components of the design. The
facility began operation in March 2009.
In addition to the design, Bolton & Menk assisted the City
with a filter evaluation which evaluates the heart of the
water treatment facility, the filters. The filter evaluation has
been valuable for optimizing treatment. Through the filter
evaluation we have learned that filter bed growth is caused
by media growth, meaning the existing media has grown
in size due the media being coated with a manganese
oxide. Treatment is still very good and the evaluation has
also led to modifications to the backwash sequence and
modifications to the chemical feed equipment.
Water System Model, City of Prior Lake
The City of Prior Lake retained Bolton & Menk to update the
City’s water model. Bolton & Menk updated the model to
include new developments and has frequently used the model
to look at new development areas and how to best serve those
areas. In addition, we have used the model to look at areas that
may be due for a rehabilitation. Using the modeling software,
we are able to determine if there are any needed watermain
changes. We have also used the model to determine the effects
of removing a tower from service for inspection or repairs. An
accurate water model is an invaluable tool for planning with
the water system.
We believe in the power of face-to-face meetings, friendly
conversations, and a collaborative decision-making process to
keep your projects on schedule, within budget, and focused on
real, workable solutions.
Water System Plan Update | City of Prior Lake, Minnesota 4
Background and Experience
Submitted by Bolton & Menk, Inc.
Joint Water System with SMSC
Bolton & Menk has worked with both the City of Prior
Lake and SMSC on joint water ventures between the two
communities. Since the communities are adjacent to each
other, there have been opportunities to look at partnering
on water projects. The two communities first partnered
on the north water treatment plant where the City of Prior
Lake purchased water capacity from SMSC when SMSC
expanded their existing north water treatment facility. More
recently, the City and SMSC are discussing the possibility
of a joint water treatment facility that would provide the
City with the treatment capacity to meet future demand.
DNR Water Supply Plan, City of Rosemount
The City of Rosemount retained Bolton & Menk to
complete the DNR Water Supply Plan which was submitted
to both the DNR and Metropolitan Council in December
2016. Rosemount was one of the cities in the first round
of Water Supply Plan updates. Bolton & Menk conducted
various meetings with the City, obtained City records and
data, and completed the DNR Water Supply Plan template.
As part of the Plan completion process, we regularly
met with City staff, City Planning Commission, and City
Council.
Water Modeling, City of Woodbury
Bolton & Menk routinely reviews the existing trunk
WaterCad model of the water distribution system to
provide recommendations for routing, looping connectivity,
and size of proposed watermain improvements. The typical
review includes an analysis of proposed system pressures
and available fire flows during a variety of demand
scenarios. In 2014, Bolton & Menk reviewed the overall
trunk watermain system to provide recommendations on
future trunk watermain to serve the ultimate development
of the City. Examples of other work include recommending
the size and routing of watermain to serve the City Place,
Pioneer Road Extension and Reroute, and Compass Pointe
developments. The City has recently updated their water
model to a GIS based system and hired Bolton & Menk to
complete this task. In addition, the City has retained Bolton
& Menk to complete the DNR Water Supply Plan and also
update the City’s Water Comprehensive Plan.
Water Systems, City of Big Lake
For the past 15 years, Bolton & Menk has completed all
major water system improvements for the City of Big Lake,
including multiple wells, a 1MG water tower, and an iron,
manganese, and radium removal water treatment plant. In
addition to these items, Bolton & Menk has supported the
City with various planning items such as water modeling
and CIP planning for future water improvements. We have
also assisted the City in completing numerous water reports
and most recently, the DNR Water Supply Plan which was
submitted in December 2016.
Well House/Water Treatment Plant Improvements, City of Orono
Two separate water systems, consisting of the north and
south system, are being operated by the City of Orono. The
north system is comprised of a well, well house, and water
tower, while the south system is comprised of two wells,
a water treatment plant, and a water tower. Both systems
have interconnects with adjacent municipalities. The
north system well house and south system water treatment
facility were in need of improvements.
Similarities to Prior Lake
Our recent experience completing the DNR Water Supply
Plan provides us a better understanding of the needs and
requirements for completing this Plan for the City of Prior Lake.
Similarities to Prior Lake
Bolton & Menk is updating the existing water model, completing
the DNR Water Supply Plan, and updating the City’s Water
Comprehensive Plan.
Similarities to Prior Lake
The work completed in Big Lake is similar to the work we have
completed for Prior Lake. Our recent experience completing the
DNR Water Supply Plan provides us a better understanding of
the needs and requirements for completing this Plan.
Water System Plan Update | City of Prior Lake, Minnesota 5
Background and Experience
Submitted by Bolton & Menk, Inc.
Preliminary analysis of both systems was completed
by Bolton & Menk including hydraulic analysis which
determined several water interconnects could be removed
as they were redundant and only added extra cost and
confusion to the water systems. For the final design phase,
improvements consisted of modifying and improving
chemical feed systems, valve replacements, piping
replacements, new coatings, HVAC improvements, and
electrical and control improvements.
The chemical feed improvements met Minnesota
Department of Health requirements and design standards
while also improving operator safety. All of these upgrades
improved the operation and maintenance of both facilities.
Comprehensive Water System Plan, City of Coon Rapids
Bolton & Menk updated the City of Coon Rapids’
existing water system model and converted the model to
new modeling software, allowing additional modeling
and outputs for the City’s water system. The model was
calibrated using existing field data. From the new mode,
Bolton & Menk was able to evaluate system pressures,
available fire flows, and watermain rehabilitation work.
As part of the overall study, Bolton & Menk evaluated
water treatment and water storage. From these evaluations,
Bolton & Menk developed both 5- and 10-year Capital
Improvements Plans for the City’s water system.
The benefit of having an accurate water model for the City
is the ability to use the model to look at various scenarios,
such as relocating piping and shutting down watermains;
we can use the model to see what impacts proposed
improvements may have on the water system. These
evaluations are done quickly, allowing design staff to sort
through various scenarios efficiently and fully understand
implications to the water system.
Key Personnel
The Bolton & Menk team is intended to serve as an
extension of City staff, with close coordination between
the City’s project coordinator and project team maintained
at all times. The proposed team provides the optimum
combination of accessibility, community knowledge, and
specialized expertise. Our team will be led by our Project
Manager, Seth Peterson, who will be supported by key
individuals and support staff. Bolton & Menk has the
ability to draw upon more than 450 other team members
throughout our firm, as needed, to meet Prior Lake’s needs
for the Water Plan Update. Project team member bios are
included below. Full resumes are available upon request.
Seth Peterson, P.E.
Project Manager/Principal-in-Charge
Seth will serve as Project Manager and the
primary City contact. He will maintain close
coordination with the City of Prior Lake and
provide overall management of the project team, schedule, cost, quality,
and scope management processes.
Seth is a registered professional engineer and began
with Bolton & Menk in 1995. He serves as the Metro
Environmental Manager for Bolton & Menk. His
background includes planning and design of water and
wastewater treatment facilities, water and wastewater
studies, securing permits, working with regulatory
agencies, and construction management. In addition, Seth
has extensive experience with all aspects of water and
wastewater treatment including well design, tower design,
water treatment facility design, wellhead protection plans,
lift station design, lift station rehabilitation, wastewater
Similarities to Prior Lake
Created the City’s water model and completed a water system
plan that evaluated improvements to the existing system
and the need for adding additional well capacity. The City has
implemented most of the improvements detailed in the water
system plan.
Similarities to Prior Lake
Bolton & Menk updated the City’s water model and evaluated
water usage data and growth to determine water treatment and
storage needs. In addition, we developed Capital Improvement
Plans for the City.
Water System Plan Update | City of Prior Lake, Minnesota 6
Background and Experience
Submitted by Bolton & Menk, Inc.
treatment design, and wastewater treatment facility
permitting, and planning.
Brian Hilgardner, P.E.
Client Service Manager
Brian will be responsible for overseeing
the quality of services to ensure the City is
completely satisfied. He will monitor progress,
schedule, and budget, and work closely with
Seth to ensure critical issues are addressed in a timely manner.
Since beginning his career in 1998, Brian has gained
a range of experience in project administration from
conception through construction. His background
includes water distribution systems, development and
design of municipal reconstruction projects including
street construction, sanitary sewer systems, lift stations,
stormwater collection systems, and pedestrian facility
construction. His administrative duties have included
preliminary engineering reports, cost estimates, preliminary
and final design, presentations, attendance at city
council meetings, bidding assistance, and construction
administration. He is also an expert in trenchless
technology techniques.
Herman Dharmarajah, Ph.D., P.E., BCEE
QA-QC/Technical Resource
Herman will be responsible for providing QA-QC
for all aspects of the plan as well as providing
technical assistance on all project phases.
Herman is a Principal Environmental Engineer at Bolton
& Menk. He is experienced with the management, design,
and construction of water and wastewater treatment
facilities, performing these projects since 1982. He also
supervises and provides technical assistance to staff design
engineers, designers, drafting personnel, and construction
management staff. Herman has conducted numerous pilot
tests for various systems to reduce the levels of radium in
their water. He was also a Principal Investigator for the
National Surface Water Study, which evaluated over 40
water treatment plants throughout the United States. In
addition, Herman was the process engineer for the first
reverse osmosis water treatment facility in the State of
Minnesota.
Steve Nelson, P.E.
Project Engineer
Steve will be responsible for assisting with the
completion of the water system plan while using
his knowledge of the City’s water system.
Steve has extensive experience in the planning, design,
inspection, and construction administration of public works
projects involving water supply, distribution, storage,
and treatment. He began the practice of engineering in
1989. Steve’s design and process experience includes
multiple treatment plant designs and renovations (for both
groundwater and surface water plants); well and well
house designs; pump stations; water system modeling and
planning; water treatment plant process optimizations (for
both municipal and industrial clients); filter maintenance
evaluations; tracer tests; process selection and pilot plant
work; and the reduction of corrosion, taste, odor, and
biological regrowth problems in distribution systems. Steve
has experience with treatment process technologies such
as reverse osmosis, ozone, activated alumina, biological
filtration, lime softening, and radium reduction using
HMO. He has worked with both industrial and municipal
clients and has been involved in studies for the AWWA
Office of Government Affairs and the AWWA Research
Foundation.
Morgan Salo, EIT
Design Engineer
Morgan will assist with writing the Plan, data
collection, and data analysis. Having completed
several Supply Plans in 2016, Morgan will be the
main person working on the DNR Water Supply Plan.
Morgan began his profession as a Design Engineer with
Bolton & Menk in 2015. His responsibilities include design
and construction management of municipal water and
wastewater treatment facilities. He has gained experience
in environmental engineering through involvement in a
number of water and wastewater projects. His experience
includes construction and rehabilitation of water and
wastewater treatment facilities, lift stations, sanitary
sewer extensions, and creation of operational documents
for facilities. His responsibilities on project review and
design have included cost estimates; data entry and review;
creation of standard operation procedures and operations
and maintenance manuals; shop drawing review; and site
inspection.
Water System Plan Update | City of Prior Lake, Minnesota 7
Background and Experience
Submitted by Bolton & Menk, Inc.
Mitchell Swanson, EIT
Water Modeling/Design Engineer
Mitchell will be responsible for updating the
existing model. Mitchell currently runs the City
model and has provided various scenarios to the
City in the past couple of years.
Mitchell is an Environmental Design Engineer who joined
Bolton & Menk in 2015. He is responsible for assisting
with project design, preparation of plans and specifications,
construction observation for wastewater facilities, water
and wastewater reports, data collection, and analysis
of pilot water treatment studies. His responsibilities
as a construction observer have included construction
inspection, record keeping, as-built drawings, and general
on-site coordination between the owner and contractor.
Mitchell’s responsibilities on design projects include water
supply plans, water system studies, wastewater operation
and maintenance manuals, and wastewater facility plans.
Tyler Johnson, CFM
GIS Scripting Specialist
Tyler will be responsible for developing GIS
related tools and maintaining consistency
between the City’s GIS database and the water
model.
Tyler is a GIS Specialist who began his career in 2005.
He provides GIS expertise to internal and external clients
and assists with database development, data analysis, and
advanced map development and layout. Prior to joining
Bolton & Menk in 2015, Tyler was a GIS Research
Analysis Specialist with the Minnesota Department of
Revenue and also worked as a GIS Analyst with the Iowa
Flood Center. Tyler has worked with various water models
and provided GIS based figures correlating to the water
model.
During his career, Tyler has gained extensive experience
with environmental applications of GPS, GIS, and remote
sensing. He has used Python scripting to automate
workflows and extend GIS functionality. He has worked
on a variety of projects that include floodplain inundation
production and mapping, data and LiDAR analysis, E911
address geocoding, orthorectification, and georeferencing.
Jane Kansier, AICP
Senior Urban Planner
Jane will ensure a quality Comprehensive
Sanitary Sewer Plan Update is provided and is
well integrated with additional Comprehensive
Planning.
Jane began her planning career in 1984 and has worked in
city and county planning, city administration, and public
transit. She has extensive experience in the coordination
and development of comprehensive plans, zoning
ordinances, city codes, site plan and development review,
grant writing, and project management. Her primary
duties include project management for services related to
municipal planning, metropolitan area comprehensive plan
development, and land use analysis and impacts.
Water System Plan Update | City of Prior Lake, Minnesota 8
Background and Experience
Submitted by Bolton & Menk, Inc.
Seth Peterson, P.E.
Project Manager/
Principal-in-Charge
Planning and Public
Engagement
Jane Kansier, AICP
Senior Urban Planner
Modeling and Policy
Herman Dharmarajah,
Ph.D., P.E., BCEE
QA-QC/Technical Resource
Steve Nelson, P.E.
Project Engineer
Morgan Salo, EIT
Design Engineer
Mitchell Swanson, EIT
Water Modeling/
Design Engineer
GIS
Tyler Johnson, CFM
GIS Scripting Specialist
Brian Hilgardner, P.E.
Client Service Manager
Organizational Chart
We promise every client two things: we’ll
work hard for you and we’ll do a good job.
Detailed Work Plan
Section 4
Water System Plan Update | City of Prior Lake, Minnesota 9Submitted by Bolton & Menk, Inc.
Detailed Work Plan
Detailed Work Plan
Task 1 – Project Kickoff Meeting
The project kickoff meeting will be a time for project team
members to meet with City staff and discuss project goals
and objectives, and discuss in detail the completion of the
water model and reports. During the kickoff meeting, we
will establish lines of communication between the project
team and the City of Prior Lake. We will also discuss
the items needed from our data request as part of Task 2
(details below).
Task 2 – Request and Review Information from City
In this task we will request information and data from the
City for completing the two reports. A summary of the
information we will request is noted below:
•City population projections based on Metropolitan
Council System Statements
•Maps of City including overall water system, current
land use, proposed land use, current zoning, elevation
contours
•As-builts of existing storage, supply, treatment,
distribution system, etc. (to be provided as necessary
and available)
•Water pumping records
•Water billing records
•Water quality data
•Past Water Comprehensive Plans
•Past Emergency and Conservation Plans
•General information as available
•Current water model
Task 3 – Analyze and Evaluate Data
In this task, we will analyze and evaluate the data received
from the City and use that data to determine the following:
•Analyze consumption trends for residential,
commercial/industrial uses and determine current
average demand for each type use.
•Based on analysis of current and proposed land use and
zoning, determine average demand per type of use for
design years and ultimate saturation of the proposed
service area.
•Develop individual projections of future consumption
for any high volume water users as identified by the
City or Task 1.
•Determine maximum daily and peak hourly demands
for the design years based on historical water use.
•Review the fire protection rating (ISO classification)
for the City and determine maximum fire flow
requirements. Also, make recommendation regarding
upgrading the City’s ISO classification as it relates to
the water system.
•Evaluate water quality characteristics at the wellheads
with respect to current and proposed drinking water
regulations with the Minnesota Department of Health
and the Federal Safe Drinking Water Act. Analyze
impacts of these regulations on the City’s water supply.
•Based on City staff input as well as proposed state and
federal requirements, perform an evaluation of the
well supply and treatment needs. This shall include
identifying options to address concerns raised by the
DNR regarding the sustainability of the aquifers and
need to use alternate sources.
Task 4 – Update Water Model
Bolton & Menk will update the water model to reflect new
developments and piping networks within the City. We will
conduct additional hydrant testing to allow us to calibrate
the water system. Once we have a fully calibrated water
model we will use the model to determine the following:
•Update the computer model of the water distribution
system using a fully integrated GIS software
application. Evaluate the adequacy of the existing
distribution system as well as the ability to function
under future demand scenarios.
•Using the calibrated water model, evaluate current
deficiencies in the City’s water system with respect to
pressure, available fire flow, etc. Utilize an extended
period simulation (EPS) in the model to analyze
operations and balance of the existing tower(s).
•Using the calibrated water model and EPS scenarios,
evaluate and make recommendations regarding
the type, locations and sizing of future supply,
treatment and storage facilities. In addition, identify
any additional facilities (booster stations) or trunk
watermain improvements and extensions needed to
serve future service areas.
From the updated water model, we will also produce the
following figures/maps that will be incorporated into the
updated Water System Plan:
•Existing Average Day and Peak Hour Pressure
Contours
•Existing Maximum Day Available Fire Flow Contours
•Proposed Average Day and Peak Hour Pressure
Contours
Water System Plan Update | City of Prior Lake, Minnesota 10
Detailed Work Plan
Submitted by Bolton & Menk, Inc.
•Proposed Maximum Day Available Fire Flow Contours
•Pipe and Node Map
Task 5 – Prepare Reports
Subtask 5a: Complete DNR Water Supply Plan
Minnesota State Statute 103G.291 requires all public water
supply systems serving more than 1,000 people and/or all
cities in the seven-county Metropolitan Area, must have
a water supply plan approved by the DNR. Water supply
plans must be updated and submitted to the DNR for
approval every ten years. This requirement, in place since
the 1990s, is designed to encourage communities to deal
proactively with providing sustainable drinking water for
citizens, businesses, and industry. To meet this requirement,
the DNR is requiring that a Water Supply Plan for the City
of Prior Lake be completed by October 15, 2017.
The DNR has developed a standard template for Water
Supply Plans and instructions for completion of the plan.
As part of this task Bolton & Menk will complete the plan
template as required to gain approval of the plan from the
DNR. Since Prior Lake is located in the Metro Area. Part
4 of the DNR Water Supply Plan. The DNR Water Supply
Plan will consist the following four parts:
•Part 1 – Water Supply System Description and
Evaluation
•Part 2 – Emergency Planning and Response
Procedures
•Part 3 – Water Conservation Plan
•Part 4 – Metro Area Water Suppliers
After approval of the plan by the City, we will submit
the draft plan to the DNR and Metropolitan Council for
review and approval. Once approved by the DNR and
Metropolitan Council, we will prepare a resolution for City
Council adoption of the approved plan.
Much of the data in Task 3 will be used to complete the
DNR Water Supply Plan template.
Subtask 5b: Update City’s Water System Plan
In this task, Bolton & Menk will update and provide new
information for the Water System Plan. The updated Plan
will have, at a minimum, the following content:
•Executive Summary
•Planning Estimates, assumptions, and projections
•Recommendations regarding improving the ISO
Classification
•Results of water quality analysis and impacts of
current and proposed state and federal drinking water
regulations
•Deficiencies of existing water system and
recommendations regarding improvements and/or
operational changes
•Findings and conclusions from technical and economic
analysis
•Recommended future improvements to supply,
treatment, storage, and distribution system
•Recommended sources of funding improvements
•Future CIPs
The data and information from Tasks 3 and 4 will
provide the backbone of the Water System Plan. Based
on this information, Bolton & Menk will develop Capital
Improvement Plan items for a 20-year period and use
this to make recommendations for water rate changes
to ensure the City is planning for future improvements.
Bolton & Menk is familiar with the City’s rate structure
as we assisted the City with developing a rate analysis
spreadsheet using a 20-year Water Capital Improvement
Plan.
Task 6 – Attend Various Meetings
Multiple meetings will be required for this project. The
RFP lists the minimum meeting requirements which we
have included in our fee estimate. However, we understand
additional meetings with City staff are likely needed
to ensure we are capturing the correct information and
keeping City staff updated with the progress reports.
We expect there will be several additional meetings with
City staff throughout the process of updating the water
model, completing the DNR Water Supply Plan, and
updating the Water System Plan. We anticipate most of
these meetings to be informal in nature, but feel they are
key to allowing City staff to have buy-in with the process
and develop a full understanding of the work being
completed. Because of our close proximity to the City
of Prior Lake we are able to easily meet at times that are
convenient for City staff.
Water System Plan Update | City of Prior Lake, Minnesota 11Submitted by Bolton & Menk, Inc.
Detailed Work Plan
Client: City of Prior Lake
Project: Water System Plan Update
Task
No.Work Task Description
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Totals Costs
1 Project Kickoff Meeting
1 Project Kickoff Meeting 2 2 4 $710.00
Subtotal Hours ‐ Task 1 2 02 0 0 0004 $710.00
2 Request and Review Information from City
2 Request and Review Information from City 2 1 4 8 2 1 1 19 $2,695.00
Subtotal Hours ‐ Task 2 2 10 4 8 21119 $2,695.00
3 Analyze and Evaluate Data
3 Analyze and Evaluate Data 2 2 8 16 1 1 1 31 $4,465.00
Subtotal Hours ‐ Task 3 2 20 8 16 11131 $4,465.00
4 Update Water Model
4 Update Water Model 2 2 4 20 6 34 $4,690.00
Subtotal Hours ‐ Task 4 2 20 4 20 60034 $4,690.00
5 Prepare Reports
5a Complete DNR Water Supply Plan 4 2 2 8 20 0 2 2 40 $5,750.00
5b Update City's Water System Plan 4 2 2 16 20 4 2 2 52 $7,530.00
Subtotal Hours ‐ Task 5 8 4424 40 44492 $13,280.00
6 Attend Various Meetings
6a Council Workshop 2 1 3 $555.00
6b Council Meeting 2 1 3 $555.00
6c Planning Commission Meeting 2 1 3 $555.00
6d Planning Commission Public Hearing 2 1 3 $555.00
6e Miscellaneous Meetings with City Staff 8 8 16 $2,880.00
Subtotal Hours ‐ Task 6 160012 0 00028 $5,100.00
Total Hours 32 9 6 52 84 13 6 6 208
Total Fee $30,940.00
Detailed Cost Estimate
Bolton & Menk, Inc.
Project Name
City of XXX, Minnesota Section X ‐ Page X
Fees
Bolton & Menk understands your water system better than any other consultant. This gives us the best chance to plan out a system that is both resilient and cost
efficient. The total cost of a project is not lowest when you sum a series of low bids; it is lowest when the upfront planning correctly identifies the best technology
or plan for a system and then implements that. More money can be saved in good planning than any other phase of a project. Bolton & Menk will work with you
on this project with the best planning approach in mind to get you true value.
References
Section 5
Water System Plan Update | City of Prior Lake, Minnesota 12Submitted by Bolton & Menk, Inc.
References
References
Client satisfaction through quality deliverables, cost-effective rates, and timely project delivery are top priorities for
Bolton & Menk on all projects. Please contact the following references to evaluate Bolton & Menk’s performance, quality,
and value on similar projects.
Client Contact Phone
City of Forest Lake Aaron Parrish, City Administrator 651-464-3550
City of Burnsville Steve Albrecht, Public Works Director 952-895-4000
City of Woodbury John Bradford, Engineering and Public Works Deputy Director 651-714-3500
City of Big Lake Mike Goebel, Public Works Director 763-251-8010
“They really understood our needs, they lived
locally, they weren’t coming in from somewhere
else. They were working hand-in-hand with us,
we weren’t being shuffled off to other people. We
knew if we hired them they were going to be the
people we worked with directly.”
Steve Albrecht, P.E., Public Works Director,
City of Burnsville