HomeMy WebLinkAbout5K JPA Report
Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: APRIL 24, 2017
AGENDA #: 5K
PREPARED BY: JAKE THEISEN, MAINTENANCE SUPERINTENDENT
PRESENTED BY: JAKE THEISEN, MAINTENANCE SUPERINTENDENT
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION APPROVING 2017
STREET MAINTENANCE SERVICES THROUGH THE SOUTH METRO
JPA AND AUTHORIZING THE EXPENDITURE FOR THE SAME
DISCUSSION: Introduction
The purpose of this agenda item is to authorize the expenditure of
$67,000.00 to complete street maintenance as part of the South Metro
Joint Powers Agreement (JPA) including traffic markings, crack sealing,
and seal coating.
History
A JPA is an agreement whereby Local Government Units (LGUs) with
similar powers act collectively as an entity for the delivery of certain
products or services. For many years several south suburban communities
have entered into a JPA to acquire various street maintenance services
including traffic markings, street sweeping, crack sealing, screening, and
seal coating.
The current agreement includes the communities of Burnsville, Apple
Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee, West
St. Paul, Elko New Market, Waconia, Farmington, Mendota Heights,
Eagan, Empire Township, Spring Lake Township, and South St. Paul.
Scott County joined this partnership in 2014. By combining the quantities
needed by each community, contractors have been able to discount the
unit bid price which has a net effect of lower prices for all participating
communities.
The JPA has streamlined the process of advertising for sealed bids and
contracting for the previously mentioned street maintenance services. The
City of Burnsville administers the JPA which includes compiling all of the
quantities from each project partner, completing the bidding process in
accordance to state statute, and entering into and administering the
construction contract. Each community pays a fee to Burnsville for this
service based on a percentage of the total amount of services requested
through the JPA. There is no change in this fee and it is billed as follows:
$0 - $50,000 1.5%
$50,000 - $100,000 1%
2
Over $100,000 .5%
In 2012 the language of the JPA was modified slightly to have the
agreement continue in effect until terminated instead of having an annual
expiration. However, participating communities still need to authorize the
work and expenditure of funds once the bids are received.
Current Circumstances
The 2017 city street maintenance budget has $67,000 to purchase
materials and services through the JPA. The practice is to perform
maintenance activities on streets which fall within the appropriate
pavement management activity ranges in an effort to assure that we
continue to have an average OSI rating of 70 on city streets as set forth in
our 2040 Vision and Strategic Plan.
The 2017 services will include 3 miles of seal coating, 10.6 miles of crack
sealing, and 33 miles of long line painting.
The City of Burnsville has completed the bidding process with the results
shown on the attached Burnsville City Council Report. Prior Lake’s portion
of the bids is as follows:
Crack Sealing $21,300
Seal Coating $38,100
Long Line Painting $7,600
Conclusion
In 2012 the language of the JPA was modified slightly to have the
agreement continue in effect until terminated instead of having an annual
expiration. The agreement can be terminated by giving Burnsville sixty
(60) days’ notice. The Council is being asked to approve work related to
this agreement prior to reporting of quantities to Burnsville for the bidding
documents. Given only the slight modification and the overall benefit, it is
recommended to proceed with participation in this collaborative, cost
saving effort
ISSUES: The fundamental reason for performing this work through a Joint Powers
Agreement is to get better products for the least expensive prices. We also
find that the oversight and administration of this work is considerably easier
when it is done in collaboration with others.
Prior Lake has been participating in the JPA since 1995 and typically
utilizes seal coating, crack sealing and traffic marking services. Prior
Lake does not have the required staff or equipment to complete
large scale traffic marking, crack sealing or seal coating projects in-
house.
3
FINANCIAL
IMPACT:
This Joint Powers Agreement is cost effective for city taxpayers by taking
advantage of economies of scale. The State Legislature places a high
priority on Local Government Units (LGU) combining their resources to
accomplish day-to-day responsibilities. This is an excellent example of this
practice.
ALTERNATIVES: 1. Approve a resolution, as part of the consent agenda, authorizing the
expenditure of $67,000 for street maintenances services through the
South Metro Joint Powers Agreement.
2. Remove this item from the consent agenda for additional discussion.
RECOMMENDED
MOTION:
Alternative #1
ATTACHMENTS 1. Map
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 17-___
A RESOLUTION APPROVING 2017 STREET MAINTENANCE SERVICES THROUGH THE
SOUTH METRO JPA AND AUTHORIZING THE EXPENDITURE FOR THE SAME
Motion By: Second By:
WHEREAS, Burnsville, Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake,
Shakopee, West St. Paul, Elko New Market, Waconia, Farmington, Mendota Heights, Eagan,
Empire Township, Spring Lake Township Scott County and South St. Paul wish to enter into
a Joint Powers Agreement to contract for traffic markings, street sweeping, crack sealing,
screening and seal coating last amended in 2014; and
WHEREAS, The Joint Powers Agreement describes the City's participation in the traffic markings, street
sweeping, crack sealing, screening and seal coating Contract; and
WHEREAS, The Joint Powers Agreement will result in cost savings to the City of Prior Lake and
previously this particular Joint Powers Agreement has been issued a commendation for
interagency cooperation and cost savings by the State of Minnesota ; and
WHEREAS, The City of Burnsville administers the JPA which includes compiling all of the quantities from
each project partner, completing the bidding process in accordance to state statute, and
entering into and administering the construction contract.
WHEREAS, It is recommended that the City complete 10.6 miles of crack sealing, 3 miles of seal coating
and 33 miles of long line painting with an estimated cost of $67,000.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The City Council authorizes the expenditure of an estimated $ 67,000.00 for Traffic
Markings, Crack Sealing and Seal Coating as part of the Street Maintenance Joint Powers
Agreement.
3. The funding for the street maintenance completed through the Joint Powers Agreement
shall come from the street portion of the 2017 General Street Fund Budget
Passed and adopted by the Prior Lake City Council this 24th day of April, 2017
VOTE Briggs McGuire Thompson Braid Burkart
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
http://splash/teams/am/October 4 2010/04 24 2017/JPA RES.docx 2
______________________________
Frank Boyles, City Manager
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180 ST E
174ST E
132 CIR
M C K A Y
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T A H I N K A
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T I M B E R TRLSE
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LAKEODOWDPARK
N
E
V
A
D
A
A
V
S
HIC
K
O
R
YCIRSW
153
P
L
E L S B E R R Y
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170 ST E
1 3 9 ST W
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W
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P
A
T
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W E L C O M E
A V
S E
M U H L E N H A R D T
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M A R L E N C I R S E
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A
R
C
T
I
C
C
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N
W
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B
R
O
O
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M
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L
S
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C A T E S
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167 ST E
W
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D
A
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M A N I T O U R D N E
W E D G E W O O D
L N
S
W
R
O
LLIN
G
O
AK
SCIRNE
CREDIT UNION DR NW
D A I R Y L N
CLEARY PL
Y O R K S H I R E A V
182 ST E
A U T U M N
T
R
L
FARICY LN
W O Z A N I
O C A N K U NW
D A K O T A
A V
S
K N O L L R I D G E D R NW
B R E W E R D R N W
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P
O
N
D
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D
G
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LN
SE
P A N D O R A
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174 ST E
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L
A
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W
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S
T
R
I
D
G
E
D
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165 ST W
PROMISE AV
H
A
H
N
D
R
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PRIORWOOD ST SE
JENNI FE R LN
T
H
U
N
D
E
R
B
I
R
D
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B
R
E
E
Z
Y
P
O
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N
T
R
D
S
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J E F F E R S P K W Y N W
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M
A
P
LET R L S E
P O N D V I E W TR L SE
BUCK L A K E CIR
C R E E K W O O D
C I R
L U E D K E L N
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T H E I S D R
F I S H E R A V
N E
H U N T E R S
L
N
IS LAN D V I E W C I R NW
S U N S E T
A V
L
I
T
T
L
E
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P E B B L E B R O O K C T
S U N R A Y C I R S W
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R
D
W E S T S I D E D R
D A K O T A A V
M E A D O W L A W N
T R L N E
H A M P S H I R E
A V
S
K
O
PPKWY
S
E
160 ST W
165 ST E
OA K RIDGE
C
I
R
S
E
456775
456777
456712
456715
456778
456779
456742
456718
456783
456742
456744
456727
456723
456782
456787
456716
456770
456781
456717
456721
456714
456721
456779
13
282
13
Lower PriorLake
MysticLake
HaasLake
UpperPriorLake
Spring Lake
TholeLake
Cleary Lake
RiceLake
O'DowdLake
HowardLake
2017 Sealcoat
City of Prior Lake
Minnesota ²
0 0.75 1.5
Miles
X:\Public_Works\Streets\Maint_Activities\Sealcoat2017.mxd
C O N N E L L Y P K W Y
B
L
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D
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V
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C
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N
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BLUEBIRDTRL
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J E F F E R S
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150 ST W
W
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N
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U
M
T
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A
V
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148 ST W
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A
L
M
U
T
A
V
N
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A
N
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C
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V
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L
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L
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L
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144 ST W
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V
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A
P
L
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180 ST E
S U N S E T T R L S W
M
A
V
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V
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N
T
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S
T
A
V
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1 3 2 S T W
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L
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P I N E C T
C
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L
N
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S
H
O
R
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L
N
N
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170 ST E
Z I N R A N
A V
S
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141 ST W
E
N
C
L
A
V
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V
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R
L
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S
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149 ST W
W H I T E W O O D A V
J O R D A N
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S E
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143 ST W
R O
S E W
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R D N E
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N W
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T I N T A
L N
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J
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D E E R
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D R
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165 ST E
W
I
L
D
W
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P
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K
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COUNTRY
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L
N
P
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S
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161 ST E
L O I S L N N W
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MAPLE D R S W
V
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N
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A
A
V
S
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B
B
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A V
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S H O R E L I N E L N
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S
U
N
R
I
S
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C
T
T A H I N K A C T N W
147 S T W
W AT E R S E DG E T
R
L
N
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M
A
R
C
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ALN
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H
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D
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C
T
H
U
M
M
I
N
G
B
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D
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L I N D E N C I R N W
M A R Y L A N D C I R
1 3 3 S T W
W I L L O W
L
N
S W
M ALLARD D R
PINEVIEWDR N W
180 ST E
C R E E K W O O D R D
1 4 6 S T W
J A C K S O N C I R
OVERLOOKDRSE
B R I D G E C R O S S I N G
H
E
N
N
I
N
G
C
I
R
N
E
175 ST E
K I N G S C T
V
E
N
T
U
R
A
P
L
M A R K C T
179 ST E
H
O
R
I
Z
O
N
T R L
S E
P A H A C I RCHATEAUAV
J O H A N N A
D R
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F A I R V I E W R D S W
T O D D R D S W
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E D G E W O O D A V S
Z I N R A N A V
S
T U C K A W A Y T R L
L I N K
D R
180 ST E
174ST E
132 CIR
M C K A Y
C
T
D O G W O O D L N
G R A I N W O O D C
I
R
N
E
B I R C H RD
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K
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L
L
Y
C
I
R
A N N A T R L SE
1 5 1 S T W
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T A H I N K A
P L
N
W
T I M B E R TRLSE
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LAKEODOWDPARK
N
E
V
A
D
A
A
V
S
HIC
K
O
R
YCIRSW
153
P
L
170 ST E
1 3 9 ST W
OBRIENCT SW
W
OODRIDGE
P
A
T
H
W E L C O M E
A V
S E
M U H L E N H A R D T
R D
A S H C I R
N
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R I C E R D
M A R L E N C I R S E
A
R
C
T
I
C
C
I
R
N
W
160 ST NW
CLEA
RY
T
R
L
S
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WACIPI DR
MOONLIGHT
D
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M C K E N N A
R D
160 ST E
C A T E S
L A K E D R
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OOD
D
R
SE
P O N D S P K W Y
S E
167 ST E
W
E L L I
N G
T O
N
A V
P A R K R D
M
A
R
Y
L
A
N
D
A
VS
N A T A L I E R D N E
K I L L A R N E Y
A V
M A N I T O U R D N E
W E D G E W O O D
L N
S
W
R
O
LLIN
G
O
AK
SCIRNE
CREDIT UNION DR NW
D A I R Y L N
CLEARY PL
Y O R K S H I R E A V
182 ST E
A U T U M N
T
R
L
FARICY LN
D A K O T A
A V
S
K N O L L R I D G E D R NW
B R E W E R D R N W
HAMPSHIRE AV
P
O
N
D
S
E
D
G
E
LN
SE
P A N D O R A
B L V D
A L L E N B L V D S
174 ST E
WESTWOOD DR SE
L
A
K
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V I E W D R
W
E
S
T
R
I
D
G
E
D
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HILLSBORO W A Y
C R E E K W O O D D R
165 ST W
PROMISE AV
H
A
H
N
D
R
COTTONWOODLNSE
PRIORWOOD ST SE
JENNI FE R LN
T
H
U
N
D
E
R
B
I
R
D
CIRNW
B
R
E
E
Z
Y
P
O
I
N
T
R
D
S
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J E F F E R S P K W Y N W
S TO NE B R O OK E DR
M
A
P
LET R L S E
P O N D V I E W TR L SE
BUCK L A K E CIR L U E D K E L N
CREEKWOOD LN
T H E I S D R
F I S H E R A V
N E
H U N T E R S
L
N
IS LAN D V I E W C I R NW
S U N S E T
A V
L
I
T
T
L
E
C R O W DR NW
P E B B L E B R O O K C T
S U N R A Y C I R S W
PENINSULA POINT
R
D
W E S T S I D E D R
D A K O T A A V
M E A D O W L A W N
T R L N E
H A M P S H I R E
A V
S
K
O
PPKWY
S
E
160 ST W
165 ST E
O
A
K
RIDGE C I R S E
456775
456777
456712
456715
456778
456779
456742
456718
456783
456742
456744
456727
456723
456782
456787
456716
456770
456781
456717
456721
456714
456721
456779
13
282
13
Lower PriorLake
MysticLake
HaasLake
UpperPriorLake
Spring Lake
TholeLake
Cleary Lake
RiceLake
O'DowdLake
HowardLake
2017 Crack Seal
City of Prior Lake
Minnesota
Priority
1
2
3
²
0 0.8 1.6
Miles
X:\Public_Works\Streets\Maint_Activities\CrackSeal2017.mxd
M A I N A V S E
D U L U T H A V
S E
G
L
E
N
D
A
L
E
A
V
S
E
D AKOTA ST SE
RUTG E R S S T
N E
P I K E L A K E T R L N E
CA R D I N A L R IDGE T R L S E
CROSSAND R A S T
S E
VI C T O R I A C U R V E S E
D
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V
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TUR N ER D R S W
J E F F E R S P A S S N W
C O N NELLYPK W Y
154 ST W
B O O N E
A V S
135 ST W
150 ST W
SOUTHPARK DR
CREDIT RIVER RD SE
CARRIAGE H I L L S PK WY NE
VALLEY VIEW RD
S
U
M
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C
U
R
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1 3 5 S T W
148 ST W
NORTON DR
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Z I N R A N C T
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P H E
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141 STW
I
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COUGAR PATH NW
FAWNC
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S
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MYS TI C LAK E C I R N W
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144 ST W
VIS T A R I D G E L N
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B E R E N S
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160 ST SE
S T F R A N C I S L N
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180 ST E
1
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T R L
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M
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TRL SE
M A R S H C T S E
J E N N I F E R L N
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C O N N E L L Y P L
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M A R T I N D A L E S T NE
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R
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R
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TRAILH E A D L N SE
F R E M O N T A V N W
P E A C E C I R
174 ST E
WILDSPKW Y NW
CRANE ST
HURON ST SE
R I D G E C T
A S P E N A V N E
H
A W K
R I D G E R D N W
M E A D O W A V N E
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137 S T W
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132LN W
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G A TEWAY ST SE
E A U C L A I R E
T
R
L
N E
V
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G I N I A A V S
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182 ST E
S H O R E T R L N E
D A N
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1 4 7 C T W
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W I N D S O R L N SE
TIM
BER
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P O N D S
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D R
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132 ST W
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F O U N T A I N H I L L S DR NE
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M A P L E G R O V E L N S W165STNW
CENTER
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S T
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153 BAY
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1 40 ST W
ROANOKE ST SE
W I N T E R B
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153 TER
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COUNTRY D
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M A J E S T I C
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P
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161 ST E
FO X HUNTCTNE
L O I S L N N W
L A N G F O R D A V
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1 5 2 PL
146 TER W
P
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WALTER ST NW
A
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C
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147 TER
154 ST NE
I
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S H O R E L I N E L N
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147 S T W
W I N F I E L D W A Y SW
N
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N O R T H
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B I R D
T RLNEMAXINECIRE
L I N D E N C I R N W
S
A K P E C I R
M A R Y L A N D C I R
STATION PL NW
1 3 3 S TW
W I L L O W
L N
S
W
PINEVIEWDR N W
180 ST E
C R E E K W O O D R D
146 ST W
S A N TEE TRL N W
M
I
T
C
H
E
L
L
C
I
R
S
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STONEBROOKECT
J A C K S O N C I R
O VERLOOKDRSE
SUNSET
CT
175 ST E
B R I D G E C R O S S I N G
H
E
N
N
I
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G
C
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R
N
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T OWER ST SE
V
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N
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A
P
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M A R K C T
179 ST E
H
O
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T R L
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A
P
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W
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D
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TSE
H A R B O R
P L
N E
CAMB R I D
G
E
C
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L O F T U S L N W
PA H A
C I R
C H A T E A U A V
J O H A N N A
D R
U T A H P L
P
A
N
A
M
A
LN
29 AV E
F A I R V I E W R D S W
F R O S T P O IN T C I R S E
T O D D R D S W
MAPLE DR
E D G E W O O D A V
S
T U C K A W A Y T R L
L I N K
D R
L A K E V I E W C
I
R
180 ST E
174ST E
132 CIR
M C K A
Y
C
T
D O G W O O D L N
E D I N B
O
R O U G H A V
N
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B I RCH RD
S IOUX TRL
K
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L
L
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C
I
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1 5 1 S T W
LONDONDERRYCOVE
SWEETGRASS CIR NW
T A H I N
K
A
P L
N
W
T I M B E R TRLSE
WILD
HORSE P A SS NW
LAKEODOWDPARK
S I M
P K INS D R S W
H
I
C
K
ORYCIRSW
15
3
P
L
170 ST E
1 3 9 ST W
OBRIEN CT SW
WOODRI
D
G
E
P
A
T
H
W E L C O M E
A V
S E
COVE POINT C I RN
W
M U H L E N H A R D T
R D
A S H C I
R
N
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R I C E R D
M A R L E N C I R S E
M
C
C
O
L
L
D R
A
R
C
T
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C
C
I
R
N
W160STNW
EAGLE CREEK CIR N W
B R O O
K
M
E R E B L V D N W
CLEA
R
Y
T
R
L
S
E
WACIPI DR
M O ONLIGHT
D
R
C R 1 2 F R O N T A G E R
D
S T O N E B R
O
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K E
C U RVE
M C K E N N A
R D
160 ST E
PARKW
O
O
D
D
R
SE
P O N D S P K W Y
S E
167 ST E
W E L L I N G T
O
N
A V
P A R K R D
M
A
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L
A
N
D
A
VS
N A T A L I E R D N E
K I L L A R N E Y
A V
M A N I T O U R D N E
W E D G E W O O D
L N
S W
R
O
LLIN
G
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C
IRNE
D A I R Y L N
CLEARY PL
Y O R K S H I R E A V
A
U
T
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M
N
T
R
L
FARICY LN
D A K O T A
A V
S
K N O L L RIDGE DR NW
B R E W E R D R N W
HAM P S H I R E
A V
P A R K N I C O L L E T
A V
S E
P
O
N
D
S
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D
G
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L
N
SE
P A N D O R A
B L V D
A L L E N B L V D S
174 ST E
WESTWOOD DR SE
L
A
K
E
V I E W D R
W
E
S
T
R
I
D
G
E
D
R
H
ILLSBORO W A Y
C R E E K W O O D D R
165 ST W
PRO M I S E AV
COTTONWOODLNSE
H
A
H
N
D
R
PRIORWOOD ST SE
J ENNIFERLN
T
H
U
N
D
E
R
B
I
R
D
C
I
RNW
B
R
E
E
Z
Y
P
O
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N
T
R
D
S
E
J E F F E R S P K W Y
N W
STON E B R O OKE DR
M
A
PLE T R L S E
BUCK L A K E CIR
P O N D V I E W TRL SE
C
REEKW O O D
C I R
L U E D K E L N
CREEKWOOD LN
T H E I S D R
F I S H E R A V
N E
H U N T E
R S
L
N
IS L A N D V I E W C I R NW
S U N S E T
A V
L
I
T
T
L
E
C R O W DR NW
P E B B L E B R O O K C T
SU N R A Y C I R S W
PE N I N SULA
P
OI
N
TR D
W E S T
S I D E DR
D A K O
T
A
A V
M E A D O W L A W N
T R L
N E
H A
M P S
H I R E
A V
S
K
OPPKWY
S
E
160 ST W
165 ST E
O
A
K
R
I
D
GECIR S E
456775
456716
456781
456777
456727
456717
456721
456782
456712
456783
456742
456778
456715
456779
456727
456742
456718
456783
456742
456744
456717
456727
456723
456782
456787
456716
456781
456770
456717
456721
456714
456779
456721
456779
13
282
13
LowerPrior Lake
MysticLake
HaasLake
UpperPriorLake
Spring Lake
TholeLake
Cleary Lake
RiceLake
O'DowdLake
HowardLake
THEPONDSPARK
JEFFERSPONDPARK
PIKELAKEPARK
WHITETAILISLANDPARK
LAKEFRONTPARK
SPRING LAKEREGIONALPARK
CLEARY LAKEREGIONALPARK
Credit River C r e d itR
i
v
e
r
C r e
d
it
River
This drawing is neither a legally recorded map nor a surveyand is not intended to be used as one. This drawing is acompilation of records, information and data from variouscity, county and state offices and other sources. Thisdocument should be used for reference only. Norepresentation is made that features presented accuratelyreflect true location. The City of Prior Lake, or any otherentity from which data was obtained, assumes no liability forany errors or omissions herein. If discrepancies are found,please contact the City of Prior Lake.
0 2,5001,250
Feet
City of Prior Lake²Minnesota
2017
RESTRIPINGPROJECT
Last Updated February 2017
JOINT POWERS AGREEMENT
X:\Public_Works\Streets\Maint_Activities\Striping2017.mxd
Parking Lot
Painted Median
Turn Lanes
Broken Lines
Fog Lines
Double Yellow