HomeMy WebLinkAbout04 27 2017 FULL EDAC PacketEconomic Development Advisory Committee
Meeting Agenda
Thursday, April 27, 2017
7:30 a.m.
City Hall, Wagon Bridge Conference Room
Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com
1.Call to Order
2.Approval of Meeting Minutes
a.March 23, 2017
3.Old Business
a.EDAC Commercial Area Liaison Update
4.New Business
a.Christin Boecker, Open to Business
5.Other Business
a.EDA Meeting Update
b.Staff Update
c.Residential and Commercial Activity Update
d.Member Ideas/Recommendations
6.Next Meeting Date
a.Thursday, May 25, 2017
7.Adjourn
1
4646 Dakota Street SE
Prior Lake, MN 55372
CITY OF PRIOR LAKE, MINNESOTA
ECONOMIC DEVELOPMENT ADVISORY COMMITTEE
MEETING MINUTES – March 23, 2017
1. Call to Order
The meeting was called to order at 7:30 a.m. in the WagonBridge Conference Room at Prior Lake City Hall. Members
present: Lloyd Erbaugh, Jeff Petschl, Kim Prchal, Stephanie Carroll, Thane Tande, Bill Henry, Ron Martin and Chamber
Liaison Sandi Fleck. Staff present: Casey McCabe. Guest present: Dave Chromy.
2. Approval of Meeting Minutes
a. February 23, 2017
MOTION BY PRCHAL and SECOND BY HENRY to approve the February 23, 2017 meeting minutes. Motion
adopted unanimously.
3. Old Business
a. EDAC Commercial Area Liaison EDA Report
EDAC Members: discussed the number of completed visits and the need to complete a commercial area liaison
report for the EDA. The EDAC had a goal of contacting every brick and mortar business in 2016. All committee
members who have not entered their business visits into Dropbox should do so as soon as possible to allow a
report to be completed for the EDA.
Erbaugh: stated he had completed some visits in the Commerce Avenue and South Lake Village areas and he
will enter those visits in Dropbox. Mr. Erbaugh also informed the committee that Ms. Rosenfeld cannot assist
with the Commercial Area Liaison visits.
EDAC Members: would like the EDA report to include a recommendation to continue the program; increase the
focus on the liaison relationship with their commercial area; and a recommendation to follow up in 2017 with all
of the brick and mortar businesses that were not contacted in 2016.
4. New Business
a. Commercial & Industrial Demand Analysis (verbal report)
McCabe: provided a summary of the Scott County Commercial and Industrial Demand report completed by
Maxfield Research, specifically related to the identified demand for retail, office and industrial growth projected
for Prior Lake through 2040.
b. Discussion with Dave Elbon, Communications Coordinator
Dave Elbon, Communications Coordinator for the City of Prior Lake, attended the meeting to discuss
opportunities for the EDAC to communicate with Prior Lake’s businesses, to gather business comments and to
promote their respective commercial liaison areas. Mr. Elbon stated that the EDAC could have their own
Facebook page, separate from the City of Prior Lake page, with multiple groups. Mr. Elbon commented on the
city’s use of Facebook, Twitter, Next Door and other social media programs and offered to assist the EDAC
where appropriate.
c. City of Prior Lake Promotional Video
EDAC Members: reviewed a promotional video prepared by the City of Jordan, MN as requested by the EDA.
The EDAC found value in a similar video for the City of Prior Lake which focused on business development over
residential development. The EDAC further recommended finding a partner, such as the Chamber, SMSC,
RiverSouth, etc. to coordinate efforts on this project.
5. Other Business
a. EDA Meeting Update
McCabe: provided a summary of the March 20, 2017 EDA meeting which included the following agenda items:
➢ EDA 2017 Revenue & Expenditure Report (2/28/17)
➢ EDAC Member Appointment
➢ EDA 2016 Revenue & Expenditure Report (Y/E 12/31/16)
➢ EDA 2017 Budget – EDA Tax Levy
➢ Schedule and Set Agenda for Joint City Council/EDA Meeting
➢ Tax Abatement Inquiry
➢ City of Prior Lake Promotional Video
b. Staff Update
None.
c. Residential and Commercial Activity Update
EDAC Members: received a copy of the residential and commercial activity update as of February 28, 2017.
d. Member Ideas/Recommendations
A summary of the Mayor’s Town Hall Forum related to communication was shared with the committee.
6. Next Meeting Date. The next regular meeting of the EDAC will be on Thursday, April 27, 2017 at 7:30 a.m.
7. Adjourn. MOTION BY HENRY and SECOND BY PETSCHL to adjourn the meeting. Motion adopted unanimously. The
meeting adjourned at 8:59 a.m.
Submitted by: Casey McCabe
4646 Dakota Street SE
Prior Lake, MN 55372
ECONOMIC DEVELOPMENT ADVISORY COMMITTEE REPORT
MEETING DATE: April 27, 2017
AGENDA #: 3.a.
PREPARED BY:
Casey McCabe, Community Development Specialist
AGENDA ITEM: EDAC COMMERCIAL AREA LIAISON EDA REPORT
DISCUSSION: Introduction
The purpose of this agenda item is to provide direction to staff to finalize the commercial area liaison
report to the EDA.
History
One of the committee’s duties outlined in the EDAC Bylaws is, “To serve as a liaison between city
government and the community through interaction with business leaders and community residents.”
To help accomplish this, the EDAC has previously assigned some of its members to act as a liaison
to five specific commercial and industrial areas of the community. The role of the EDAC liaison is
to help communicate City and EDAC activities with business owners and provide an additional point
of contact for their questions and concerns.
Conclusion
Staff has prepared a DRAFT report, which is attached for committee review and comment. Staff is
requesting committee member assistance to provide additional information for each commercial
area, identify successes or accomplishments that resulted from the visits a nd to refine the recom-
mendations.
FINANCIAL
IMPACT:
None.
ALTERNATIVES:
ATTACHMENT:
1. Discussion Only
1. Draft EDAC Commercial Area Liaison Report
Economic Development
Advisory Committee (EDAC)
Commercial Area Liaison Program
Prepared By:
City of Prior Lake Economic Development Advisory Committee (EDAC)
April 2017
Prepared For:
City of Prior Lake Economic Development Authority (EDA)
4646 DAKOTA STREET SE
PRIOR LAKE, MN 55372
952-447-9815
cmccabe@cityofpriorlake.com
INTRODUCTION
This report was prepared by the City of Prior Lake Economic Development Advisory Committee
(EDAC). The information within this report is intended to provide the Economic Development
Authority (EDA) with a summary of the EDAC Commercial Area Liaison program and the
program activity in 2016.
Business attraction, business incubation and business retention have been identified by the EDA
as important components of Prior Lake’s Economic Development strategy. While the EDAC does
not conduct traditional Business Retention & Expansion (BR&E) visits, the committee does take
its business retention goals seriously and feels regular contact with business owners is very
important to the city’s business retention efforts.
The EDAC has found the commercial area liaison program to be a valuable economic development
tool. The program can improve the perception of the city’s support for businesses and provides
city staff with the necessary information to recommend ordinance amendments and policies to
address businesses concerns.
EDAC OVERVIEW
The City of Prior Lake Economic Advisory Committee is a committee of non-government
volunteers. The committee’s purpose is to serve as a liaison between city government and the
community. The EDAC is an advisory committee, which means they are a non-decision making
committee, however, the EDAC does report directly to the Economic Development Authority
(EDA), which in turn reports directly to the City Council.
The EDAC Commercial Area Liaison team is made up of community business leaders and
residents with a broad background. Committee member experience allows the EDAC and Prior
Lake businesses to benefit from a wide range of resources, perspectives and ideas.
COMMERCIAL AREA LIAISON HISTORY
One of the committee’s duties outlined in the EDAC Bylaws is, “To serve as a liaison between
city government and the community through interaction with business leaders and community
residents.” In order to help accomplish this, the EDAC assigned some of its members to act as a
liaison to five specific commercial and industrial areas of the community. The role of the EDAC
liaison is to demonstrate support for local businesses; to help communicate City and EDAC
activities with business owners and to provide an additional point of contact for their questions
and concerns.
The 2016 EDAC commercial areas and EDAC liaisons were:
➢ Downtown Area – Erbaugh / Prchal
➢ Deerfield Business Park / Welcome Avenue Industrial Area – Henry / Choudek
➢ Commerce Avenue / Fountain Hills Area – Larson / Tande
➢ Village Commerce / South Lake Village Area – Carroll
➢ Gateway Area – Mahoney
LIAISON RESPONSIBILITIES
Each commercial area liaison is responsible for compiling a list of all the businesses in their area,
along with contact information. The committee intends to update this information once per
year. Face-to-face interaction is preferred; however, telephone contact and email contact may
suffice. One of the EDAC’s goals for 2016 is to, “Utilize the EDAC Commercial Liaison Program
to contact every brick & mortar Prior Lake business at least once during the year.” Some of the
businesses require more attention, once a year is sufficient for others while a few prefer to not be
contacted. EDAC members make note of the preferred contact method and desired frequency of
contacts.
EDAC members have been provided with handouts and are encouraged to become familiar with
the tools available (Scott County GIS, First Stop Shop website, city maps, contact information,
etc.) so they can pass along this information when visiting businesses.
DOWNTOWN AREA
2016 EDAC Liaisons – Lloyd Erbaugh and Kim Prchal
Forty-four business visits were completed in the downtown area in 2016. Downtown businesses
were generally happy that the EDAC liaison reached out the them and they were interested in what
the City of Prior Lake and EDAC could do to assist their businesses. Many of the businesses were
happy to know they had a point of contact with the city.
DEERFIELD BUSINESS PARK / WELCOME AVENUE INDUSTRIAL AREA
2016 EDAC Liaisons – Bill Henry & Michelle Choudek
26 business visits were conducted in the Deerfield Business Park / Welcome Avenue Industrial
Park area in 2016. The EDAC liaison attempted to contact an additional 20 businesses to schedule
a business visit but was either unsuccessful in contacting the business or the business was not
interested in a visit.
The Deerfield/Welcome businesses were mostly appreciative of the contact but some were not
interested and preferred to go on with their business without intrusion from the city.
The Deerfield/Welcome area visits resulted in two follow-up visits involving business owners,
EDAC members and City staff. These additional visits allowed business owners to formalize their
requests of the city as a group, which staff then considered and action taken. An example of the
follow-up action items that came from these meetings is attached to this report as Exhibit A.
COMMERCE AVENUE / FOUNTAIN HILLS AREA
2016 EDAC Liaison – Wade Larson & Thane Tande
Nine businesses were contacted in the Commerce Avenue / Fountain Hills commercial area in
2016.
VILLAGE COMMERCE / SOUTH LAKE VILLAGE AREA
2016 EDAC Liaison – Stephanie Carroll
Eight businesses were contacted in the Village Commerce / South Lake Village commercial area
in 2016.
GATEWAY AREA
2016 EDAC Liaison – Jim Mahoney
Jim completed 36 business visits in the Gateway commercial area during 2016. The overall
response was very positive and the businesses appreciated that the city was making the effort to
reach out to them. The business representatives in the Gateway area did not express any major
issues to the commercial liaison, however, with more visits the business representatives may let
me know about any of their thoughts or concerns.
RECOMMENDATIONS
➢ The EDAC commercial area liaison program should continue and this business retention effort
should be the primary mission of the committee.
➢ Committee members should continue to develop meaningful relationships with business
owners.
➢ As the commercial visit process is refined, the committee will improve their communications
with businesses. The committee will continue to provide value to the businesses and the City
of Prior Lake.
➢ EDAC will focus on small group meetings within their commercial areas as an effective way
to improve business/city relations, increase communication, provide a greater sense of
community within the commercial areas and identify action items for business and city to
accomplish.
EXHIBIT A
DEERFIELD BUSINESS PARK / WELCOME AVENUE INDUSTRIAL PARK
FOLLOW-UP ITEMS
➢ Access – Property owners requested staff evaluate Deerfield Business Park access from
eastbound CH21 into the business park via Adelmann Street. Business owners expressed
concern over the narrow southbound lane on Adelmann Street.
(COMPLETED) The City of Prior Lake Traffic & Safety Committee evaluated this request.
The Traffic & Safety Committee did not support the elimination of the right turn lane on
Adelmann. Instead, the committee favored re-striping Adelmann Street to widen the
southbound lane and decrease the width of both turn lanes. The re-striping project has been
completed to provide the maximum width on the southbound lane while maintaining an
adequate width to ensure safety and proper turning movements for both northbound turn lanes.
➢ Stop Sign – Property owners requested a stop sign be installed on Industrial Lane at the
intersection with Adelmann Street.
(COMPLETED) The City of Prior Lake Traffic & Safety Committee evaluated this request
and recommended a stop sign be installed at this location. The stop sign has been installed.
➢ Signage – Property owners requested off-premises signage along CH21.
(COMPLETED) City staff drafted an amendment to the Sign Ordinance which was approved
by the City Council on December 12, 2016. The ordinance allows property owners to add
business identification signage to a new sign-type, referred to as “Off-Premises Advertising
Sign”. City staff worked with the Deerfield/Welcome Avenue property owners to ensure the
proposed ordinance language met their needs; to evaluate whether or not the property owners
wished to pursue a sign; and also worked with the City Attorney to ensure the ordinance
amendments comply with state and federal regulations.
➢ Business Association Documents – Property owners discussed the formation of an association
and requested city staff provide a template for the formation of a business association.
(COMPLETED) City staff has provided Michelle Choudek with association bylaw templates
for the formation of a business association. The property owners felt that acting as a
Deerfield/Welcome business association would be more effective than acting as individual
property owners related to group signage, commenting on future transportation improvements
(Revere Ave.), future ordinance amendments related to commercial/industrial property and
would provide a good means of communication between all property owners.
➢ Emergency Vehicle Response at Adelmann Building (17178-17182) – Property owners
requested staff evaluate public safety emergency response at this building due to fencing and
tight turning movements at the rear of the property.
(COMPLETED) City staff asked the Fire Chief to evaluate access around the building. The
Fire Chief visited the property and considered the site to provide reasonable access. The Fire
Chief commented that there are few properties that provide 360-degree access. The Prior Lake
Fire Department is also equipped with equipment to access restricted areas in the event of an
emergency (i.e. removal of a fence or entry through wall, roof, door, etc.)
➢ Property Valuations – some property owners expressed concerns that the Scott County
estimated market valuations of their property were too high.
(COMPLETED) City staff met with the property owners who expressed this concern and
provided information related to the property reevaluation process. The property owners
indicated they have attempted to get their properties reevaluated in the past and were not
pleased with the process. The property owners felt this should be addressed by individual
businesses if they would like their property reevaluated, not as an entire business park.
City staff contacted the Scott County Assessor to discuss other reevaluation options. Michael
Thompson, the Scott County Assessor / Property & Taxation Services Manager, offered to
meet with a small group of businesses and/or meet with individual businesses at their request.
Mr. Thompson can be reached at (952) 496-8972 or mthompson@co.scott.mn.us.
➢ Adelmann Building Turning Movements (17178-17182) – Owners of this property expressed
concerns about driveway access, turning movements at the rear of the property near the outdoor
storage area and the city trail used to access the stormwater pond.
(COMPLETED) City staff discussed a potential shared driveway (2nd access) with the
developers of the adjacent property to the west. Because of the building alignment, security
fencing and grade issues between the two properties, the property owner to the west was not
in favor of a joint access. City staff had previously discussed the property owner request to
relocate the trail from the east side of the building to the west side. The City would be open to
this option but would require an unrestricted paved access be provided for city maintenance
vehicles. This option would result in additional costs for the property owners and did not seem
to be a valid option at this time.
➢ Parking on Revere Avenue – Property owners expressed concern about Cleary Lake Regional
Park visitors parking their vehicles on the east shoulder of Revere Avenue.
(UNKNOWN) Property owners indicated they will be submitting a written request to Scott
County for ‘no parking’ signs to be installed along the east shoulder of Revere Avenue near
the CH21/Revere Ave. intersection. Questions related to this request can be directed to Scott
County Transportation Planner, Craig Jenson, at (952) 496-8329 or cjenson@co.scott.mn.us.
EXHIBIT B
EDAC FLYER
Who We Are
LET US KNOW HOW WE CAN HELP YOU
If you have any questions about how the EDAC may be able to provide assistance to
retain or expand your business, if you would like more information about the activities
of the EDAC, or if you would like to schedule a meeting to share your thoughts and ideas
to make Prior Lake an even more business friendly community, please contact one of the
EDAC members listed on the back or Dan Rogness, City of Prior Lake Community &
Economic Development Director, at (952) 447-9813 or drogness@cityofpriorlake.com.
CITY OF PRIOR LAKE
ECONOMIC DEVELOPMENT
ADVISORY COMMITTEE (EDAC)
MAKING PRIOR LAKE A BETTER PLACE FOR BUSINESS
The City of Prior Lake Economic Development
Advisory Committee (EDAC) is a committee of
non-government employees, representing a cross
section of community businesses. Its purpose is to
serve as a liaison between city government and the
community through interactions with business
leaders and community residents.
The EDAC conducts studies and provides reports,
analysis and recommendations to the City of Prior
Lake Economic Development Authority (EDA),
city officials and city staff regarding economic
development issues, strategy development and
implementation to strengthen business retention
and expansion.
EDAC Members:
A prosperous Prior Lake depends on high caliber economic development
The Economic Development Advisory Committee meets at Prior Lake City Hall
on the fourth Monday of every month at 7:30 AM.
All meetings are open to the public.
Commercial Area Liaison Email
Lloyd Erbaugh, Chair Downtown Area lerbaugh@gmail.com
Kim Prchal, Vice Chair Downtown Area jepp0007@gmail.com
William (Bill) Henry Deerfield / Welcome Avenue Area williamdiane.henry@mchsi.com
Thane Tande Commerce Avenue / Fountain Hills Area thane@knottyoarmarina.com
Wade Larson Commerce Avenue / Fountain Hills Area wadealarson@yahoo.com
Jim Mahoney Gateway Area mahonj0824@gmail.com
Celina Byers Village Commerce / S. Lake Village Area cbyers@clubztutoring.com
Marie Voreis Gateway Area mariemaesvoreis@gmail.com
Stephanie Carroll Village Commerce / S. Lake Village Area stephanie@versatilevehicles.com
Luke Brazier Downtown Area lukebrazier@hotmail.com
Trisha Rosenfeld trisha.a.rosenfeld@xcelenergy.com
Michelle Choudek EDA Liaison mchoudek@onsite-engineering.com
Sandi Fleck Chamber of Commerce Liaison sandi@priorlakechamber.com
Dan Rogness City Staff Liaison drogness@cityofpriorlake.com
Casey McCabe City Staff Liaison cmccabe@cityofpriorlake.com
Recent EDAC Activities
Hosted the 2015 Prior Lake Business Mixer
Updated City of Prior Lake Marketing Materials
Participated in the Downtown Parking Study
Coordinated Multiple Business Friendly Zoning Ordinance Amendments
Conducted a Commercial and Industrial Property Inventory
Distributes the Prior Lake Business Pages
Tracks Commercial & Industrial Property Vacancies
Assists in the Development of City Policies and Guidelines
For a summary of the above projects or to learn more about Prior Lake’s Economic
Development Advisory Committee, please visit: www.cityofpriorlake.com/EDAC.php
4646 Dakota Street SE
Prior Lake, MN 55372
ECONOMIC DEVELOPMENT ADVISORY COMMITTEE REPORT
MEETING DATE: April 27, 2017
AGENDA #: 5.a.
PREPARED BY: Casey McCabe, Community Development Specialist
AGENDA ITEM:
EDA MEETING UPDATE
DISCUSSION: Introduction
The EDA held their regular meeting on April 17, 2017. The EDA agendas included the following
items:
➢ EDA Revenue & Expenditure Report (3/31/17)
➢ Development Update (3/31/2017)
➢ EDA Goals
➢ Joint EDA / City Council Meeting
➢ Joint EDA / Planning Commission Meeting
➢ Technology Village Update – Business Challenge
➢ Technology Village Phase II.4 Business Plan
➢ Appointment of Assistant Treasurer
➢ EDA Meeting Date Change – August 2017
Conclusion
Updates of EDA activity related to the above listed topics will be presented to the EDAC during their
April 27th meeting.
ISSUES: Update Only.
FINANCIAL
IMPACT:
None.
ALTERNATIVES: Update Only.
4646 Dakota Street SE
Prior Lake, MN 55372
ECONOMIC DEVELOPMENT ADVISORY COMMITTEE REPORT
MEETING DATE: April 27, 2017
AGENDA #: 5.c.
PREPARED BY: Casey McCabe, Community Development Specialist
AGENDA ITEM:
RESIDENTIAL AND COMMERCIAL ACTIVITY UPDATE
DISCUSSION: Introduction
Staff has prepared a development update as of March 31, 2017 for EDAC review. The attached
memorandum provides a summary of commercial and industrial development and residential con-
struction in the City of Prior Lake.
ALTERNATIVES:
RECOMMENDED
ALTERNATIVE:
ATTACHMENT:
Information Only.
Information Only.
1. Development Update
Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com
Memo
Date: April 22, 2017
To: City of Prior Lake Economic Development Advisory Committee
From: Casey McCabe, Community Development Specialist
Subject: Residential & Commercial Activity Update
Below is an update of residential and commercial development in the City of Prior Lake as of March 31,
2017.
Number of
Permits Declared Value Number of
Permits Declared Value
Single Family Dwellings 10 $3,928,000.00 17 $6,530,000.00
Townhouses (# units)0 $0.00 4 $676,000.00
Multiple Units 0 $0.00 2 $21,501,000.00
New
Commercial Industrial & Commercial 0 $0.00 0 $0.00
Residential 121 $994,157.00 93 $975,400.00
Industrial & Commercial 0 $0.00 3 $56,500.00
tMechanical 141 $0.00 146 $0.00
ttMechanical (SF & TH)40 $0.00 84 $0.00
TOTALS 312 $4,922,157.00 349 $29,738,900.00
t Mechanical permits include but are not limited to furnaces, water heaters, softeners, and fireplaces. They are flat-rate permit fees.
tt Mechanical (SF & TH) permits include required plumbing, heating, sewer and water and fireplace permits for new single family
residences. They are flat-rate permit fees.
2017 Year to Date 2016 Year to Date
New
Residential
Additions
and
Alterations
Name Address Type
(New/Relocation/Expansion)
Previous
Tenant/Owner
gg Boutique 16180 Hastings Ave. SE Relocated Business Giggle Gals
The Magnolia Shop 4773 Dakota St. SE New Business gg Boutique
Trademark Title Services 16268 Eagle Creek Ave. SE New Business ReMax
Olive Moon 4775 Dakota St. SE Relocated Business Finder's Fee
Whitmer Crafts 4646 Colorado St. SE New Business Vacant
Canvas Tattoo 6880 Boudin St. NE Relocated Business Verizon
Edward Jones - Scott Pierce 16154 Main Ave. SE, Suite 110B Relocated Business Wensmann Office - Lakefront Plaza
Edward Jones - Christy McCoy 4719 Park Nicollet Ave. Suite 260 New Business/Tenant Build-Out Vacant
Luxury Laser Edu 14070 Commerce Ave. NE Ste. 200 New Business Kids Talk Childrens Therapy
Sweet Nautical 16228 Main Ave. SE, Ste 101 New Business Lakes Area Realty
Blahnik Law Office 4617 Colorado St. SE Relocated Business/New Construction Former Single Family Residential
2017 Prior Lake Commercial Activity