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Home My WebLink About5B Mushtown Final Payment Report 4646 Dakota Street SE Prior Lake, MN 55372 CITY COUNCIL AGENDA REPORT MEETING DATE: MAY 8, 2017 AGENDA #: 5B PREPARED BY: NICK MONSERUD, PROJECT ENGINEER PRESENTED BY: LARRY POPPLER, CITY ENGINEER/INSPECTIONS DIRECTOR AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION TO ACCEPT THE MAPLE, MUSHTOWN, PANAMA NEIGHBORHOOD IMPROVEMENT PROJECT AND AUTHORIZE FULL AND FINAL PAYMENT TO CHARD TILING AND EXCA- VATING (CITY PROJECT #TRN14-000001) DISCUSSION: Introduction The purpose of this item is to formally accept and authorize full and final pay- ment for the Maple, Mushtown, Panama Reconstruction Project which includes Mushtown Road, Maple Lane and Panama Avenue. This project included sani- tary sewer, watermain, storm sewer, and street reconstruction. History On February 9, 2015, the City Council awarded a construction contract to Chard Tiling and Excavating for the Maple, Mushtown, Panama Reconstruction Project, City Project #TRN14-000001. All work under the contract has been completed in accordance with the contract. All punch list items have been completed and any additional repairs will be covered under the project warranty. Current Circumstances The final payment amount is $34,549.30. With this payment, the total final con- tract amount paid to Chard Tiling and Excavating will be $1,381,971.83. This amount is $115,965.15 or 8% less than the original contract amount of $1,497,936.98. Conclusion Chard Tiling and Excavating delivered a quality project, under budget, and has addressed the outstanding work items. It is appropriate to accept this project and provide full and final payment at this time. ISSUES: The final acceptance and payment for the project has taken longer than expected due to outstanding punch list items. These issues have been rectified. The final project support costs computations have not yet been completed. How- ever, it is estimated that there is approximately $5,000 remaining, which should be sufficient to cover staff time to complete project as-built and close out. FINANCIAL IMPACT: Funding for the final payment is available in the Construction Fund for this project. The final project costs are as follows: 2 Construction Contract $1,381,971.83 Right-of-Way Acquisition $239,260.97 Engineering, Legal, Admin $308,670.33 Project Cost $1,929,903.13 The original budget for this project was $1,939,000.00. The true total project cost was $1,929,903.13 or 0.5% under the estimated budget for the project. Funding of this project is proposed on the table below: FUND AMOUNT Tax Levy $434,083.96 Special Assessment $692,619.00 Street Oversizing Fund $150,000.00 Water Quality Fund $19,724.00 Trunk Fund $262,000.00 Sewer Fund $32,326.00 Capital Park Fund $83,408.17 Clean Water Grant $255,742.00 Total Project Cost $1,929,903.13 The final work requires the following fund transfers 1. Transfer of dollars within the Construction Fund from Project TRN14- 000001 (Mushtown) to Project TRN15-000003 (Duluth Avenue) of $104,439.75 to partially fund the existing deficit. 2. Transfer of dollars from the Street Oversize Fund to the Construction Fund of $27,463.00. 3. Transfer of dollars from the Trunk Reserve Fund to the Construction Fund of $65,400.00. 4. Transfer of dollars from the Construction Fund to the Water Quality Fund of $42,093.00. 5. Transfer of dollars from the Capital Park Fund to the Construction Fund of $21,052.17. 6. Transfer of dollars from the Sewer Fund to the Construction Fund of $32,326.00. The final assessment amount was adjusted at the time of assessment hearing to reduce the tax levy portion and assessment to property owners. This adjustment increased contributions from other funding sources. The above reconciles the approved funding for this project. 3 ALTERNATIVES: 1. Approve a resolution as a part of the consent agenda authorizing full and final payment to Chard Tiling & Excavating for the Maple, Mushtown, Panama Re- construction Project #TRN14-000001. 2. Remove this item from the consent agenda for additional discussion. RECOMMENDED MOTION: Motion and second to approve alternative #1 as a part of the consent agenda. 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 17-___ A RESOLUTION ACCEPTING THE MAPLE, MUSHTOWN, PANAMA NEIGHBORHOOD IMPROVEMENT PROJECT AND AUTHORIZING FULL AND FINAL PAYMENT TO CHARD TILING AND EXCAVATING (CITY PROJECT #TRN14-000001) Motion By: Second By: WHEREAS, On February 9, 2015, the City Council adopted Resolution 15-023 which authorized the City to accept bids and award the City’s standardized construction contract for the Maple Lane, Mushtown Road, Panama Avenue improvement project. WHEREAS, The Contract outlined the improvements Chard Tiling and Excavating was responsible for installing; and WHEREAS, These improvements and all other Contract responsibilities are now complete to the satisfaction of the City; and, WHEREAS, The City Engineer has reviewed the improvements and has written the acceptance letter for this project. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The City Council hereby accepts the improvements for the Maple Lane, Mushtown Road, Panama Avenue improvement project. 3. Final payment will be made to Chard Tiling and Excavating in the amount of $34,549.30. 4. The City Council hereby authorizes the following transfers for the project: a. Transfer of dollars within the Construction Fund from Project TRN14-000001 (Mushtown) to Project TRN15-000003 (Duluth Avenue) of $104,439.75 to partially fund the existing deficit. b. Transfer of dollars from the Street Oversize Fund F503 to the Construction Fund 501-00000.00-39203.00-TRN14-000001 of $27,463.00. c. Transfer of dollars from the Trunk Reserve Fund F502 to the Construction Fund 501- 00000.00-39203.00-TRN14-000001 of $65,400.00. d. Transfer of dollars from the Construction Fund 501-00000.00-39203.00-TRN14- 000001 to the Water Quality Fund F501 of $42,093.00. e. Transfer of dollars from the Capital Park Fund F225 to the Construction Fund 501- 00000.00-39203.00-TRN14-000001 of $21,052.17. f. Transfer of dollars from the Sewer Fund F604 to the Construction Fund 501- 00000.00-39203.00-TRN14-000001 of $32,326.00. 2 PASSED AND ADOPTED THIS 8TH DAY OF MAY 2017. VOTE Briggs McGuire Thompson Braid Burkart Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ ______________________________ Frank Boyles, City Manager