HomeMy WebLinkAbout5F 2018 Order Feasibility Reports Report
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: MAY 8, 2017
AGENDA #: 5F
PREPARED BY: LARRY POPPLER, CITY ENGINEER/INSPECTIONS DIRECTOR
PRESENTED BY: LARRY POPPLER
AGENDA ITEM: CONSIDER APPROVAL OF THREE RESOLUTIONS FOR 2018 ROAD IM-
PROVEMENT PROJECTS: 1) ORDERING THE PREPARATION OF A FEASI-
BILITY REPORT FOR THE PERSHING STREET, DUNKIRK AVENUE, DUTCH
AVENUE, ROANOKE STREET, SPRING STREET, GREEN HEIGHTS TRAIL,
AND PARK AVENUE IMPROVEMENT PROJECT AND 2) ORDERING THE
PREPARATION OF A FEASIBILITY REPORT FOR THE FRANKLIN TRAIL IM-
PROVEMENT PROJECT (SUMMER STREET TO COUNTY HIGHWAY 44) AND
3) ORDERING THE PREPARATION OF A FEASIBILITY REPORT FOR THE
HURON STREET, WILDWOOD CIRCLE, WOODSIDE ROAD, AND SANTEE
CIRCLE IMPROVEMENT PROJECT
DISCUSSION: Introduction
The purpose of this agenda item is to initiate the process for local improvements
set forth in the 2018 portion of the 2017-2021 Capital Improvement Program in ac-
cordance with Minnesota Statutes (M.S.), Chapter 429.
History
The City uses the Five-Year Capital Improvement Program to plan its infrastruc-
ture improvements and the financing for capital improvements. The 2018 Im-
provement Projects propose to reconstruct the street and upgrade utilities within
the project areas.
The M.S. Chapter 429 process applies to all projects that will be financed in whole
or part through special assessments or bond proceeds. The first step in the pro-
cess is for the Council to order the preparation of a Feasibility Report for the im-
provement projects.
The Feasibility Reports will address options and costs for the utility upgrades and
street reconstruction of the streets. City assessment policy will be applied to the
preliminary assessment calculation which is completed as a part of the Feasibility
Reports.
Current Circumstances
The projects are in the Capital Improvement Program designated for improvement
in 2018. Park Avenue was shifted from 2017 to 2018 to minimize disruption to the
neighborhood. The projects require special assessments and financing through
bond proceeds, and therefore require the City to follow the requirements of M.S.
Chapter 429 including the preparation of the Feasibility Reports.
2
The primary purpose for proceeding with these projects is to upgrade the street
conditions and utilities. The pavement condition is extremely poor and requires re-
construction in accordance with the city’s desire to maintain high OCI ratings on its
roadways.
Normally this action is completed in August or September. However, this previous
timeline has proved problematic to project delivery due to agenda item conflicts for
City Council meetings. Earlier approval for ordering the feasibility reports will as-
sist in earlier season bidding and allow for staff completion of these reports instead
of consultants.
Conclusion
Ordering the Feasibility Reports is the first step in the reconstruction process. The
Feasibility Reports will provide the details needed for the City to make decisions
on how to proceed.
ISSUES: The City is required to assess a minimum of 20% of the cost of a public improve-
ment project completed through the Chapter 429 process and financed through
G.O. bonds. The Feasibility Reports will determine the estimated costs of im-
provements and methods of financing. The Feasibility Reports will also determine
if the assessment will meet the minimum requirement as set forth in the Chapter
429 process.
The preparation of the Feasibility Reports is only the first step in the public im-
provement project process. Following receipt of the Feasibility Reports, the Coun-
cil will direct City staff to abandon or proceed with each improvement project, de-
pending upon whether the requirements for the Chapter 429 process are being
met. If the Chapter 429 process is to proceed, the Council can then schedule a
Public Hearing to consider resident feedback on each project. Following a Public
Hearing, the Council will consider whether to move forward by authorizing the
preparation of plans and specifications. Once completed, the City Council will be
asked to approve the plans and specifications, authorize advertisement for bids
and then award the contract.
FINANCIAL
IMPACT:
The financial impact of each project will be further analyzed in the Feasibility Re-
ports including the preparation of preliminary assessment calculations. The cost
for the creation of the feasibility studies would be less than $50,000. If the City
Council proceeds with the feasibility reports but does not proceed with projects,
the cost of the feasibility report preparation would come from the General Fund.
The CIP estimate for the Pershing Area Improvement is $3,298,230. The CIP esti-
mate for the Franklin Trail Improvement Project is $2,319,317. The CIP estimate
for the Huron Street Area Improvement is $3,151,691. In total these project areas
amount to a total investment of $8,769,238.
ALTERNATIVES: 1. Approve a resolution as part of the consent agenda ordering the preparation of
a Feasibility Report for the Pershing Street, Dunkirk Avenue, Dutch Avenue,
Roanoke Street, Spring Street, Green Hts. Trail, and Park Avenue Improve-
ment Project.
2. Approve a resolution as part of the consent agenda ordering the preparation of
a Feasibility Report for the Franklin Trail Improvement Project.
3
3. Approve a resolution as part of the consent agenda ordering the preparation of
a Feasibility Report for the Huron Street, Wildwood Circle, Woodside Road,
and Santee Circle Improvement Project.
4. Remove this item from the consent agenda for additional discussion.
RECOMMENDED
MOTION:
A motion and a second for approval as a part of the consent agenda for Alterna-
tives #1, #2, and #3.
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 17-___
A RESOLUTION ORDERING THE PREPARATION OF A FEASIBILITY REPORT FOR THE
PERSHING STREET, DUNKIRK AVENUE, DUTCH AVENUE, ROANOKE STREET, SPRING
STREET, GREEN HEIGHTS TRAIL, AND PARK AVENUE IMPROVEMENT PROJECT
Motion By: Second By:
WHEREAS, The 2017-2021 Capital Improvement Program identifies improvement of Pershing
Street, Dunkirk Avenue, Dutch Avenue, Roanoke Street, Spring Street, Green
Heights Trail, and Park Avenue in 2018; and
WHEREAS, It is necessary to determine the feasibility of undertaking the construction of said
improvements within this project area including the construction of storm sewer,
sanitary sewer, watermain, aggregate base, concrete curb and gutter, bituminous
surfacing, street lights, and appurtenant work; and
WHEREAS, It is proposed to assess the benefited property for all or a portion of the cost of the
improvements, pursuant to Minnesota Statutes, Chapter 429.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. That the proposed improvements be referred to the City Engineer for study and that the City
Engineer is instructed to report to the Council with all convenient speed advising the Council
in a preliminary way as to whether the proposed improvements are necessary, cost-effective
and feasible and as to whether they should best be made as proposed or in connection with
other improvements, and the estimated costs for the improvements as recommended.
Passed and adopted by the Prior Lake City Council this 8th day of May, 2017
VOTE Briggs McGuire Thompson Braid Burkart
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
______________________________
Frank Boyles, City Manager
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 17-___
A RESOLUTION ORDERING THE PREPARATION OF A FEASIBILITY REPORT FOR THE
FRANKLIN TRAIL IMPROVEMENT PROJECT
Motion By: Second By:
WHEREAS, The 2017-2021 Capital Improvement Program identifies improvement of Franklin
Trail from Summer Street to County Highway 44 in 2018; and
WHEREAS, It is necessary to determine the feasibility of undertaking the construction of said
improvements within this project area including the construction of storm sewer,
sanitary sewer, watermain, aggregate base, concrete curb and gutter, bituminous
surfacing, street lights, and appurtenant work; and
WHEREAS, It is proposed to assess the benefited property for all or a portion of the cost of the
improvements, pursuant to Minnesota Statutes, Chapter 429.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. That the proposed improvements be referred to the City Engineer for study and that the City
Engineer is instructed to report to the Council with all convenient speed advising the Council
in a preliminary way as to whether the proposed improvements are necessary, cost-effective
and feasible and as to whether they should best be made as proposed or in connection with
other improvements, and the estimated costs for the improvements as recommended.
Passed and adopted by the Prior Lake City Council this 8th day of May, 2017
VOTE Briggs McGuire Thompson Braid Burkart
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
______________________________
Frank Boyles, City Manager
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 17-___
A RESOLUTION ORDERING THE PREPARATION OF A FEASIBILITY REPORT FOR THE
HURON STREET, WILDWOOD CIRCLE, WOODSIDE ROAD, AND SANTEE CIRCLE
IMPROVEMENT PROJECT
Motion By: Second By:
WHEREAS, The 2017-2021 Capital Improvement Program identifies improvement of Huron
Street, Wildwood Circle, Woodside Road, and Santee Circle in 2018; and
WHEREAS, It is necessary to determine the feasibility of undertaking the construction of said
improvements within this project area including the construction of storm sewer,
sanitary sewer, watermain, aggregate base, concrete curb and gutter, bituminous
surfacing, street lights, and appurtenant work; and
WHEREAS, It is proposed to assess the benefited property for all or a portion of the cost of the
improvements, pursuant to Minnesota Statutes, Chapter 429.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. That the proposed improvements be referred to the City Engineer for study and that the City
Engineer is instructed to report to the Council with all convenient speed advising the Council
in a preliminary way as to whether the proposed improvements are necessary, cost-effective
and feasible and as to whether they should best be made as proposed or in connection with
other improvements, and the estimated costs for the improvements as recommended.
Passed and adopted by the Prior Lake City Council this 8th day of May, 2017
VOTE Briggs McGuire Thompson Braid Burkart
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
______________________________
Frank Boyles, City Manager
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LowerPrior Lake
LittlePriorLake
UpperPriorLake
Blind Lake
Markley Lake
MitchellPond
This drawing is neither a legally recorded map nor a surveyand is not intended to be used as one. This drawing is acompilation of records, information and data from variouscity, county and state offices and other sources. Thisdocument should be used for reference only. Norepresentation is made that features presented accuratelyreflect true location. The City of P rior Lake, or any otherentity from w hich data was obtained, assumes no liability forany errors or omissions herein. If discrepancies are found,please contact the City of Prior Lake.
0 0.250.125
Miles
City of Prior Lake²
Pr oposed 2018CIP Projects
Last Updated May 2017City of Prior Lake GIS
Minnesota
2017