HomeMy WebLinkAbout5H Trail Sealing Report
Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: MAY 8, 2017
AGENDA #: 5H
PREPARED BY: JAKE THEISEN, MAINTENANCE SUPERINTENDENT
PRESENTED BY: JAKE THEISEN, MAINTENANCE SUPERINTENDENT
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION AWARDING A
CONTRACT TO GOPHER STATE SEALCOAT, INC FOR TRAIL
SEALING
DISCUSSION: Introduction
The purpose of the agenda item is to seek City Council authorization to
enter into the City’s Standardized Contract with Gopher State Sealcoat, Inc
to seal coat 4.3 miles of trails within the City. Sealcoating the trail will help
to preserve the life of the trail. At 4.3 miles per year it will take us
approximately 14 years to seal coat all trails presently in the city.
History
In 2016 two different methods of sealing trails were tested. Both methods
accomplished the preservation that the City was looking for. The City went
out for quotes in 2017 from both companies that performed sealcoating in
2016 for this years trail sealcoating.
Current Circumstances
A side-by-side test was conducted on the trails in 2016 to determine the
most cost effective and durable application for our needs. After review,
Gopher Sate Sealcoat, Inc was determined to be the best value for our
needs.
As per our purchasing policy, two quotes were obtained for this project.
Both companies are well respected and fully qualified. Their proposals are
as follows:
Gopher State Sealcoat, Inc $29,421.00
Henry G. Meigs LLC $35,922.19
Conclusion
City Staff recommends that Gopher State Sealcoat, Inc be selected for trail
sealing as they are the lowest responsible bidder.
ISSUES: The City does not have the resources or the equipment to complete the
trail sealing in-house.
FINANCIAL
IMPACT:
The trail sealing will be funded through the Revolving Park Equipment
Fund portion of the General Fund. Funds were identified in the 2017
budget for this work.
2
ALTERNATIVES: 1. Approve a resolution as part of the consent agenda accepting quotes
and authorizing the execution of the City’s Standardized Contract with
Gopher State Sealcoat, Inc for the trail sealing at a cost not to exceed
$29,421.00.
2. Remove this item from the consent agenda for additional discussion.
RECOMMENDED
MOTION:
Alternative #1
ATTACHMENTS 1. Map
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 17-___
A RESOLUTION AUTHORIZING THE EXECUTION OF THE CITY’S STANDARD CONTRACT
FOR TRAIL SEALING
Motion By: Second By:
WHEREAS, The City needs to provide necessary maintenance to ensure safety and to prevent
further damage to the trail; and
WHEREAS, The City does not have the resources or equipment to provide the service in-
house; and
WHEREAS, The City received the following proposals for service;
Gopher State Sealcoat, Inc $29,421.00
Henry G Meigs LLC $35,922.19
WHEREAS, City Staff recommends award of the City’s Standard Contract to Gopher State
Sealcoating, Inc for the trail sealing project.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The Mayor and City Manager are authorized to execute the City’s Standard Contract with
Gopher State Sealcoat, Inc for the amount not to exceed $29,421.00.
3. Funding for this service will be drawn from Account # 430-45200.00-55530.00
Passed and adopted by the Prior Lake City Council this 8th day of May, 2017
VOTE Briggs McGuire Thompson Braid Burkart
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
______________________________
Frank Boyles, City Manager