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4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: MAY 22, 2017
AGENDA #: 5O
PREPARED BY: JAKE THEISEN, MAINTENANCE SUPERINTENDENT
PRESENTED BY: JAKE THEISEN
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ACCEPTING QUOTES
AND AUTHORIZING THE MAYOR AND CITY MANAGER TO EXECUTE
THE CITY’S STANDARDIZED CONSTRUCTION CONTRACT FOR THE
PURCHASE AND INSTALL ATION OF WATER SOFTENERS FOR
POLICE STATION AND CITY HALL
DISCUSSION: Introduction
The purpose of this agenda item is to seek City Council authorization to
enter into the City’s standardized contract for the purchase and installation
of water softeners for the Police Department and City Hall
History
Each year the City Council adopts the Capital Facilities Fund (CFF) which
involves various improvement projects. This project falls within this funding.
When City Hall and the Police Station were built, water softeners were not
installed. Over the years the hardness has affected toilet valves, fixtures,
and coffee pots at a cost of several thousand dollars per year.
The higher cost for the water softener equipment is due to the 3” copper
water services that were installed in the buildings in order to attain proper
flow rates. Due to these larger sized services, more specialized equipment
needs to be purchased. There is a 15-20 year lifespan on the softener
equipment that will be installed.
Current Circumstances
There were two quotes received for the water softeners and installation
and the quotes are listed in the table.
Company Name Price
Tri County Water Conditioning $21,380
Hill Soft Water $27,023
Tri County Water Conditioning have installed and maintained water
softeners in other city facilities. They are a local company with same day
service and experience with them has been excellent.
Conclusion
Staff is recommending that City Council accept the quotes and award the
project to Tri County Water Conditioning and approve the resolution to
2
authorize the execution of the City’s Standardized Contract for installation
of water softeners at City Hall and the Police Station.
ISSUES: The City does not have the resources or the equipment to complete the
installation of the new water softeners in the Police Station or in City Hall.
The quotes do include securing permits for this purpose.
In retrospect, considering the magnitude of the city hall and police station
construction projects, softeners should have been installed.
FINANCIAL
IMPACT:
Funding for this project will be taken from account # 440-41940.00-
55570.00 and 440-42100.00-55570.00.
ALTERNATIVES: 1.Motion and a second as part of the consent agenda to adopt a
resolution accepting the quotes and authorizing the Mayor and City
Manager to execute the City’s Standardized Construction Contract
with Tri County Water Conditioning for the water softener purchase
and installation at the Police Station and City Hall
2.Motion and second to remove this item from the consent agenda for
additional discussion.
RECOMMENDED
MOTION:
Alternative #1
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 17-___
A RESOLUTION ACCEPTING QUOTES AND AUTHORIZING THE EXECUTION OF THE
CITY’S STANDARD CONSTRUCTION CONTRACT FOR THE PURCHASE AND
INSTALLATION OF WATER SOFTENERS FOR THE POLICE STATION AND CITY HALL
Motion By: Second By:
WHEREAS, Water Softeners were not installed when the Police Station and City Hall buildings were
originally constructed; and
WHEREAS, Thousands of dollars have been spent on maintenance issues due to hard water issues; and
WHEREAS, The City received 2 proposals from qualified water softner vendors
Company Name Proposal
Tri County Water Conditioning $21,380
Hill Soft Water $27,023
and;
WHEREAS, Tri County Water Conditioning is a local qualified vendor and has experience in
working at City of Prior Lake facilities, and:
WHEREAS, City Staff recommends the award of the City’s Standard Construction
Contract to Tri County Water Conditioning for the purchase and installation of water
softeners at the Police Station and City Hall
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1.The recitals set forth above are incorporated herein.
2.The Mayor and City manager are authorized to execute the City’s Standardized Construction Contract
with Tri County Water Conditioning for an amount of $21,380
3.Funding for this project with be drawn from 440-41940.00-55570.00 and 440-42100.00-55570.00.
Passed and adopted by the Prior Lake City Council this 22nd day of May, 2017
VOTE Briggs McGuire Thompson Braid Burkart
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐☐ ☐ ☐ ☐
Absent ☐☐ ☐ ☐ ☐
______________________________
Frank Boyles, City Manager