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Home My WebLink About4A 05 08 2017 City Council Minutes 1 4646 Dakota Street SE Prior Lake, MN 55372 REGULAR CITY COUNCIL MEETING MINUTES May 08, 2017 CALL TO ORDER Mayor Briggs called the meeting to order at 7:00 p.m. Present were Councilors McGuire, Thompson, Burkart and Braid, City Manager Boyles, City Attorney Schwarzhoff, Assistant City Manager Olson, City Engineer / Inspections Director Poppler, Police Chief Elliott, Fire Chief Steinhaus, Public Works Interim Director Wedel, Planner Matzke, Community Development Specialist McCabe, Accounting Manager Erickson and Executive Assistant Schroeder. PUBLIC FORUM City Manager Boyles reviewed the process for the public forum and explained that items sched- uled for public hearing or items for which a public hearing has been held but no final action taken, are not eligible for discussion on the public forum. No members of the public spoke. APPROVAL OF AGENDA MOTION BY MCGUIRE, SECOND BY THOMPSON TO APPROVE THE AGENDA VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. APPROVAL OF CITY COUNCIL MEETING MINUTES MOTION BY THOMPSON, SECOND BY BRAID TO APPROVE THE MINUTES OF THE APRIL 24, 2017 REGULAR MEETING AS PRESENTED VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☐ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☒ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. CONSENT AGENDA City Manager Boyles reviewed the items on the consent agenda. A. Consider Approval of Claims Listing B. Consider Approval of a Resolution 17-060 to Accept the Maple, Mushtown and Panama Neighborhood Improvement Project and Authorizing Full and Final Payment to Chard Til- ing and Excavating C. Consider Approval of a Resolution 17-061 Amending the Electronic Message Board Pol- icy DRAFT 05 08 17 City Council Meeting Minutes 2 D.Consider Approval of February 2017 Treasurer's Report E.Consider Approval of March 2017 Treasurer's Report F.Consider Approval of Three Resolutions for 2018 Road Improvement projects: 1) Resolu- tion 17-062 Ordering the Preparation of a Feasibility Report for the Pershing Street, Dun- kirk Avenue, Dutch Avenue, Roanoke Street, Spring Street, Green Heights Trail, and Park Avenue Improvement Project 2) Resolution 17-063 Ordering the Preparation of a Feasi- bility Report for the Franklin Trail Improvement Project (Summer Street to County Highway 44) 3) Resolution 17-064 Ordering the Preparation of a Feasibility Report for the Huron Street, Wildwood Circle, Woodside Road, and Santee Circle Improvement Project G.Consider Approval of a Resolution 17-065 Authorizing the Prior Lake Fire Department to Solicit Charitable Contributions H.Consider Approval of a Resolution 17-066 Awarding a Contract to Gopher State Seal- coat, Inc for Trail Sealing I.Consider Approval of Proclamations Protocol MOTION BY BURKART, SECOND BY MCGUIRE TO APPROVE THE CONSENT AGENDA Burkart: Noted in regards to agenda item 5I that the council is not relinquishing their authority to pass proclamations but will allow the Mayor to make them on their behalf. Added in January the bylaws will be adjusted to make the rules clearer. VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐☐ ☐ ☐ Absent ☐ ☐☐ ☐ ☐ The motion carried. PRESENTATIONS 6A Investiture Ceremony for Garrett Kelm Police Chief Elliott presented on this topic dated May 08, 2017. Briggs: Administered the Oath of Officer to Kelm. 6B Retirement Ceremony for Lieutenant Randy Hofstad Police Chief Elliott presented on this topic dated May 08, 2017. Briggs: Presented a city plaque to Hofstad. McGuire: Thanked Hofstad for his service to the city and noted he may be the last employee to have worked for all three City Managers that Prior Lake has had. RECESS Briggs: Called a recess at 7:13 p.m. to allow for photos in the council chamber. RECONVENE Briggs: Called the meeting back to order at 7:18 p.m. PUBLIC HEARINGS No Public Hearings Scheduled DRAFT 05 08 17 City Council Meeting Minutes 3 OLD BUSINESS No Old Business Scheduled NEW BUSINESS 9A Consider Approval of an Ordinance Amending Subsection 1102 of the Prior Lake City Code as Subsection 1102.1600, Expansion of a Nonconforming Restaurant Use Community Development Specialist McCabe presented on this topic dated May 08, 2017. Thompson: Noted she was at the Planning Commission meeting and did not recall anyone op- posed to this change or anyone that had questions. McCabe: Confirmed that only the applicant spoke at the Planning Commission meeting. Briggs: Stated only one neighbor made a complaint to the applicant. McCabe: Added no complaints were made to the police. Braid: Asked for confirmation that this is not an expansion on hours. McCabe: Responded correct, this is just on the eight holiday dates and the dinner music will stay the same. MOTION BY BURKART, SECOND BY MCGUIRE TO APPROVE ORDINANCE 117-07 AMENDING SUBSECTION 1102 OF THE PRIOR LAKE CITY CODE AS SUBSECTION 1102.1600, EXPANSION OF A NONCONFORMING RESTAURANT USE AND TO APPROVE RESOLUTION 17-067 ADOPTING THE SUMMARY OF ORDINANCE AND ORDERING THE PUBLICATION OF SAID SUMMARY VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 9B Consider Approval of an Ordinance Amending Subsection 1102.1403, Uses Permitted with Conditional Use Permit, of the City of Prior Lake Zoning Ordinance to allow Motor Ve- hicle Sales as a Use Permitted with Conditional Use Permit in the I-1, General Industrial Use District Community Development Specialist McCabe presented on this topic dated May 08, 2017. MOTION BY BURKART, SECOND BY THOMPSON TO APPROVE ORDINANCE 117-08 AMENDING SUBSECTION 1102.1403, USES PERMITTED WITH CONDITIONAL USE PERMIT, OF THE CITY OF PRIOR LAKE ZONING ORDINANCE TO ALLOW MOTOR VEHICLE SALES AS A USE PERMITTED WITH CONDITIONAL USE PERMIT IN THE I-1, GENERAL INDUS- TRIAL USE DISTRICT Burkart: Stated it was impressive that they asked for permission to make this change because a person could do this without requesting approval. Noted it is good they are growing. VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. DRAFT 05 08 17 City Council Meeting Minutes 4 ITEMS REMOVED FROM THE CONSENT AGENDA No Items Removed from the Consent Agenda COUNCILMEMBER LIAISON UPDATES No Councilmember Liaison Reports OTHER BUSINESS / COUNCILMEMBER REPORTS 11A TH13/CR21 Intersection Project Status Report Poppler: Explained the first project management staff meeting will be on Wednesday and will kick off more meetings; these meetings will provide more information on these updates going forward. Thompson: Asked how the project is being designed. Poppler: Responded the first step will be smaller neighborhood meetings to talk about the is- sues on the block with business owners. Added design work has not started and the meetings will help form the design. Thompson: Asked when will the council have another meeting to talk about the options. Poppler: Believed it will be late June or early July. Briggs: Noted social media needs to be prioritized for this project. Stated will meet with Scott County Administrator Shelton on Thursday to state the importance of proactive and open com- munication for this project will help folks understand what is going on with the project. Added even if there is a blinking truck in the area it should be noted what that is for. Stated he would like hear more about the community involvement in subsequent reports. Poppler: Noted there have been trucks out there to help gather data for the project. Boyles: Announced that Casey McCabe has accepted the Community Development Director position. ADJOURNMENT With no further business brought before the Council, a motion was made by McGuire and se- conded by Thompson to adjourn. The motion carried and the meeting adjourned at 7:36 p.m. VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. ________________________________ Frank Boyles, City Manager