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4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: JUNE 26, 2017
AGENDA #: 5G
PREPARED BY: NICK MONSERUD, PROJECT ENGINEER
PRESENTER: LARRY POPPLER, ASSISTANT PUBLIC WORKS DIRECTOR/CITY
ENGINEER
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ACCEPTING PROPOSALS
AND AUTHORIZING THE MAYOR AND CITY MANAGER TO ENTER
INTO THE CITY’S STANDARDIZED PROFESSIONAL SERVICES
AGREEMENT FOR THE 2018 IMPROVEMENT PROJECT, CITY
PROJECT #TRN18-000001 SURVEYING
DISCUSSION: Introduction
The purpose of this agenda item is to accept the proposals for professional
service related to surveying for the Franklin Trail, Huron Street, Woodside
Road, Wildwood Circle, Santee Circle, Park Avenue, Green Heights Trail,
Dutch Avenue, Roanoke Street, Spring Avenue, Dunkirk Avenue and
Pershing Street Improvement Project.
History
The City uses the Five Year Capital Improvement Program to plan its
infrastructure improvements and the financing for capital improvements.
The 2018 Improvement Project proposes to reconstruct the street and
upgrade utilities within the project area.
On May 8, 2017, the City Council authorized the preparation of the
Feasibility Reports for the 2018 Improvement Project. The Feasibility
Report will address street reconstruction and utility improvements on
Franklin Trail, Huron Street, Woodside Road, Wildwood Circle, Santee
Circle, Park Avenue, Green Heights Trail, Dutch Avenue, Roanoke Street,
Spring Avenue, Dunkirk Avenue and Pershing Street and will be completed
by City Staff with some consultant assistance.
In anticipation of the project, the City of Prior Lake must perform project
surveying.
Current Circumstances
Staff has requested proposals from four firms for surveying. They include:
Sunde Land Surveying, Bolton & Menk, Probe Engineering, and WSB &
Associates. Each of these firms has previously completed work for the City
of Prior Lake. The proposals received are tabulated below:
Firm Name Total Cost
WSB & Associates $24,592.00
Bolton & Menk $44,950.00
Sunde Land Surveying $48,248.00
Probe Engineering $61,000.00
Four proposals were received and were each analyzed. City Staff is
recommending that WSB & Associates be selected to perform the 2018
Improvement Project design survey for the City of Prior Lake. WSB &
Associates recently performed the construction stalking for the Maple Lane,
Mushtown Road, Panama Avenue Improvement Project as well as the
Credit River Road Improvement Project.
Conclusion
The City has worked with WSB & Associates on a number of previous
projects and is comfortable with the proposals provided. City Staff
recommends that WSB & Associates be selected for professional service
support for the 2018 Improvement Project.
ISSUES: Surveying services for a project of this size are beyond the scope of what
the City can provide in house with limited personnel and equipment.
FINANCIAL
IMPACT:
The surveying work will be funded through the Construction Fund for the
2018 Improvement Project.
ALTERNATIVES: The alternatives are as follows:
1. Approve as part of the consent agenda a resolution awarding the City’s
Standardized Professional Services Agreement with WSB & Associates
for the 2018 Improvement Project Design Survey.
2. Remove item from consent agenda for additional discussion.
RECOMMENDED
MOTION:
Motion and second for approval of alternative #1.
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 17-___
A RESOLUTION AWARDING THE CITY’S STANDARDIZED PROFESSIONAL SERVICES
CONTRACT FOR SURVEY FOR 2018 IMPROVEMENT PROJECT, CITY PROJECT #TRN18-
000001
Motion By: Second By:
WHEREAS, Surveying is a necessary service needed to properly install City infrastructure; and,
WHEREAS, Surveying is needed for the Franklin Trail, Huron Street, Woodside Road, Wildwood
Circle, Santee Circle, Park Avenue, Green Heights Trail, Dutch Avenue, Roanoke
Street, Spring Avenue, Dunkirk Avenue and Pershing Street Improvement Project;
and,
WHEREAS, The City does not have the equipment or expertise to provide these services in-house;
and,
WHEREAS,
The City received the following proposals for services:
Firm Name Total Cost
WSB & Associates $24,592.00
Bolton & Menk $44,950.00
Sunde Land Surveying $48,248.00
Probe Engineering $61,000.00
The low proposal was submitted by WSB & Associates; and
WHEREAS,
City Staff recommends award of the City’s Standardized Professional Services Contract
to WSB & Associates for the 2018 Improvement Project Design Surveying Services.
NOW THEREFORE, be it HEREBY resolved by the City Council of Prior Lake, MINNESOTA as
follows:
The recitals set forth above are incorporated herein.
The Mayor and City Manager are authorized to execute the City’s Standardized Professional
Services Agreement with WSB & Associates for an amount of $24,592.00.
Funding for these engineering services will be drawn from Account #501-TRN18-000001.
PASSED AND ADOPTED THIS 26th DAY OF JUNE 2016.
VOTE Briggs McGuire Thompson Burkart Braid
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
2
______________________________
Frank Boyles, City Manager