HomeMy WebLinkAbout06 26 2017 Personnel Plan Report
Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL WORK SESSION REPORT
MEETING DATE: JUNE 26, 2017
AGENDA #: B
PREPARED BY: LORI OLSON, ASSISTANT CITY MANAGER
PRESENTED BY: LORI OLSON, ASSISTANT CITY MANAGER
AGENDA ITEM: PERSONNEL PLAN 2018
INTRODUCTION: The City of Prior Lake has a long history of financial planning. Our capital
improvement program (CIP) includes eight different capital investment
areas. The element which is missing in the CIP is any planning with
respect to the personnel it will take to implement the CIP. We also need
to plan and budget staff for city services like public safety.
Last year in April 2016 was the first year we prepared a personnel plan.
As staff we understood that this was a new undertaking—one which
most cities do not do. The attached plan projects the service levels and
related staffing requirements for the City of Prior Lake through 2022 and
will be revisited annually to adapt to the growth, evolving needs and
expectations of the community.
TOPICS: Tonight’s presentation will include:
• Population projections through 2022
• Objectives of the personnel plan
• Overview of last year’s personnel-related activity
• Review of current staffing levels
• Department profiles indicating anticipated service growth
• Department head assessment of staffing needs through 2022
• Employee retention strategies
This document and subsequent recommendations will be assessed
annually and presented to the City Council in conjunction with the budget
process.
CONCLUSION: The analysis provided by this personnel plan has identified the staffing
needs as determined by each department head to continue providing
service at the current level. Additional FTEs are not being requested to
enhance or grow services; rather, they are necessary to make-up for the
flat staffing as a result of the great recession. Subsequent years seek
further staff additions to meet the anticipated rise in demand for
municipal services as the city grows. The City Council will determine the
timing of and whether or not these staffing additions will be made. The
City Manager will bring forward specific staffing request as part of the
2018 budget process for further discussion.
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It is our hope that we can engage with the City Council in a productive
discussion regarding our service levels and personnel needs. That
discussion will assist us in preparing the 2018 Capital Improvement
Program and Budget.
INDICATOR 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015
Population 21,236 21,726 22,141 22,431 22,641 22,796 23,031 23,296 23,731 24,201 25,250
Dwelling Units 7,823 8,019 8,185 8,301 8,385 8,447 8,541 8,647 8,821 9,009 9,180
Sewer/Water Accounts 7,205 7,380 7,509 7,581 7,780 7803 7903 8030 8285 8473 8623
Building Permits - ALL 2,242 1,965 1,889 1,472 1,400 1,624 1,884 2,291 2,292 2,150 2,300
Total Single Family 112 84 80 65 62 94 80 122 149 122 150
Total Townhomes / MF 85 83 36 19 0 0 26 52 39 8 0
TOTAL SF/TH/MF 197 167 116 84 62 94 106 174 188 130 150
Total Other Permits 2,045 1,798 1,773 1,388 1,338 1,530 1,778 2,117 2,104 2,020 2,150
No. of Parks 39 42 48 49 49 51 51 51 51 51 51
Acres of Parks 617 810 932 994 994 1,004 1,004 1,026 1,044 1,057 1,057
Street Miles 93.5 94.5 95.1 95.6 97.1 98.4 105.1 105.1 105.2 112.3 113.9
Sanitary Sewer Miles 97.0 98.2 99.4 99.5 102.4 103.6 112.9 112.9 113.0 125.9 125.9
Watermain Miles 109.0 109.2 110.9 111.0 113.9 117.2 126.7 126.8 127.1 133.1 134.7
Storm Sewer Miles 79.6 80.6 81.6 81.6 83.7 83.7 83.8 83.8 83.8 88.2 89.76
Police Calls 9,416 9,668 11,162 10,544 10,046 9,654 10,412 10,978 11,178 11,198 11,810
Fire Calls 1,011 1,034 1,116 804 406 432 443 478 451 404 454
Service Growth Chart