Loading...
HomeMy WebLinkAbout06 26 2017 City Council Minutes 1 4646 Dakota Street SE Prior Lake, MN 55372 REGULAR CITY COUNCIL MEETING MINUTES June 26, 2017 CALL TO ORDER Mayor Briggs called the meeting to order at 7:00 p.m. Present were Councilors McGuire, Thompson, Burkart and Braid, City Manager Boyles, City Attorney Schwarzhoff, Assistant City Manager Olson, Assistant Public Works Director/City Engineer Poppler, Police Chief Elliott, Fire Chief Steinhaus, Community Development Director McCabe, Public Works Interim Director Wedel, Accounting Manager Erickson, Water Resources Engineer Young and Executive Assistant Schroeder. PUBLIC FORUM City Manager Boyles reviewed the process for the public forum and explained that items sched- uled for public hearing or items for which a public hearing has been held but no final action taken, are not eligible for discussion on the public forum. Bill Hackett, 3508 Sycamore Trail SW: Presented a petition to the council addressing the re- make of their road this summer and the issues the neighborhood has had requesting assistance from the city to work with Xcel Energy to bury the power lines. Read the first page of the petition. Added Mediacom has not come out to look at it and stated it costs $9,000 to bury their cables. Stated the petition has been signed by 12 of the residents; one declined and one has not re- sponded. Explained the voluntary action by the neighborhood reduces the cost for the city for overhead power and cable burial to essentially nothing; we urge the council to vote to bury the lines with the understanding in the petition that was just read. Briggs: Asked Poppler for an update on the total cost to bury the power lines. Poppler: Responded Xcel Energy cost is just under $16,000 and the cost from Mediacom is around $9,000. Believed the Xcel Energy cost is fixed but the Mediacom cost may come down af- ter the work is completed. Thompson: Asked that the $1,604 offered by residents covers Xcel Energy and Mediacom costs. Briggs: Responded there are a total of 12 signatures that would be paying the $1,604. Asked for confirmation on what is being covered. Hackett: Stated the total difference is around $6,000. Briggs: Questioned who would pick up the $6,000. Hackett: Responded in the total cost of the street with the elimination of the turnaround at the end of the street, that could easily be pulled into the cost of the street for a project. McGuire: Noted we take comments and questions during the forum and refer it to staff to come back to the next City Council meeting. Asked could we assess a couple of property owners for that amount if they have not paid it. Thompson: Stated there are 12 signatures and 16 properties are a part of the assessment. Hackett: Noted two of the properties do not include the power lines because they are already bur- ied. DRAFT 06 26 17 City Council Meeting Minutes 2 Briggs: Stated that the council concurred that the staff be directed to look at this and provide back to council thoughts and recommendations on this. Kim Churchill, 16209 Evanston Ave SE: Stated she was glad to hear there is talk about adding an extra police officer and believed the public would be happy to have another officer. Noted she had a car broken into and went on the Nextdoor website where she discovered other people in the neighborhood had the same type of break in. Gave an update on the Mental Health Council for Scott County; three cities have an interest in a site for a 16-bed crisis facility for mental health which she believed to be Shakopee, Savage and New Prague. APPROVAL OF AGENDA MOTION BY MCGUIRE, SECOND BY THOMPSON TO APPROVE THE AGENDA VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. APPROVAL OF CITY COUNCIL MEETING MINUTES MOTION BY MCGUIRE, SECOND BY BRAID TO APPROVE THE MINUTES OF THE JUNE 12, 2017 REGULAR MEETING AS PRESENTED VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☐ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☒ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. CONSENT AGENDA City Manager Boyles reviewed the items on the consent agenda. A. Consider Approval of Claims Listing B. Consider Approval of Treasurers Report C. Consider Approval of Building Permit Summary Report D. Consider Approval of Animal Control Services Report E. Consider Approval of Fire Department Report F. Consider Approval of Police Department Report G. Consider Approval of a Resolution 17-099 Accepting Proposals and Authorizing the Mayor and City Manager to Enter into the City’s Standardized Professional Services Agreement for the 2018 Improvement Projects Surveying DRAFT 06 26 17 City Council Meeting Minutes 3 H. Consider Approval of a Resolution 17-100 Approving the Selection of a Consultant to Complete the Local Surface Water Management Plan as Part of the 2040 Comprehensive Plan Update MOTION BY THOMPSON, SECOND BY BRAID TO APPROVE THE CONSENT AGENDA VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. PRESENTATIONS 6C Proclamation Presentation Recognizing Klein Bank for their Support of the Prior Lake Community and Identity City Manager Boyles presented on this topic dated June 26, 2017. Briggs: Read and presented the proclamation declaring June 27 as Klein Bank Day in Prior Lake.to Klein Bank representatives who were present. PUBLIC HEARINGS No Public Hearings Scheduled OLD BUSINESS No Old Business Scheduled NEW BUSINESS 9A Consider Approval of a Resolution Approving a Flood Response Policy Water Resources Engineer Young presented on this topic dated June 26, 2017. Thompson: Asked if there is anything in the document about closing Spring Lake Creek. Young: Responded this came up during the flood study and it was not recommended. Added the Watershed District is working on the logistics for a permanent dam and a temporary dam was looked at. Stated the W atershed District is leading an effort related to this. Thompson: Asked if the outlet channel receive repairs. Young: Replied that two of the three major projects have been completed; the third project for sediment removal has not been able to be completed. Thompson: Asked who is the emergency management director. Young: Responded Sergeant Cragoe in the Police Department. Braid: Asked if this plan incorporates a way for property owners to find pumps and sandbag equipment themselves. Young: Stated the city talked about assistance with residential sandbag efforts; additional infor- mation would be part of a toolkit including information such as this. DRAFT 06 26 17 City Council Meeting Minutes 4 Briggs: Questioned how dependent is the city on the DNR in relation to the outlet channel and the timeliness of that response. Young: Explained the Watershed District is the permit holder with the DNR who allows what can be released through the channel. Added the DNR has mentioned they are willing to look at the Spring Lake Dam as a permeant dam because the temporary dam is what takes so much time waiting for the permit. Noted this set policy could allow this to be utilized without waiting for ap- proval. Briggs: Recalled there was anxiety awaiting approval from the DNR for the permit. Young: Confirmed that is correct it is allowed until March and to open it up in May the Watershed District needed approval. Briggs: Suggested the window to be opened up until June to avoid this process. Young: Stated his thanks to the Watershed District who has been kind enough to run things by the city. MOTION BY MCGUIRE, SECOND BY THOMPSON TO APPROVE Resolution 17-101 AP- PROVING A FLOOD RESPONSE POLICY VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 9B Consider Approval of a Report on Administrative Citations City Attorney Schwarzhoff presented on this topic dated June 26, 2017. MOTION BY BURKART, SECOND BY BRAID TO TAKE NO ACTION DRAFTING AN ORDI- NANCE ADOPTING ADMINISTRATIVE CITATIONS FOR COUNCIL CONSIDERATIONS VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 9C Consider Approval of an Ordinance Amending Subsection 1107.2200, Architectural De- sign, of the Prior Lake Zoning Ordinance Community Development Director McCabe presented on this topic dated June 26, 2017. Thompson: Asked why these insulated metal panels are becoming so popular. McCabe: Responded they are a lower cost than the masonry tip-up panels, it takes less time to make them, the cost is lower and the insulation is better. DRAFT 06 26 17 City Council Meeting Minutes 5 Thompson: Stated they could be saving heating cost and the aesthetics are similar to before. McCabe: Responded yes, they would save money and it depends on who you ask regarding the aesthetics but they can get creative with it. Thompson: Noted the buildings look good to her. MOTION BY BURKART, SECOND BY BRAID TO APPROVE ORDINANCE 117-12 AMENDING SUBSECTION 1107.2200, ARCHITECTURAL DESIGN, OF THE PRIOR LAKE ZONING ORDI- NANCE VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. ITEMS REMOVED FROM THE CONSENT AGENDA No Items Removed from the Consent Agenda COUNCILMEMBER LIAISON UPDATES Burkart: Invited the council and staff to the city’s first Adaptive Water Ski Clinic at Quarry Lake on Tuesday, June 27, 2017 over in Shakopee from 5:00-8:00pm. Explained there are 15 adaptive water ski teams signed up. Thanked the Mayor and his wife for the donation to the Employee Council luncheon last week. OTHER BUSINESS / COUNCILMEMBER REPORTS 12A TH13/CR21 Intersection Project Status Report Poppler: Stated the most recent pop-up meeting was an informational booth at Lund’s and Byerly’s Ribfest last week. Noted the consultant has started to examine alignments. Stated there is a meeting at City Hall on Thursday, June 29, 2017 from 4:30-7:30 pm. Added soil bor- ings are taking place. Explained the Franklin Trail project has started adding more traffic to Highway 21 and Highway 13 intersection which has caused delays in this intersection; it really shows the importance of our supporting roadway projects. Stated 2019 is shaping up to be a very busy construction summer. Thompson: Asked how many designs are being shown for the TH13/CR21 intersection. Poppler: Stated right now we are not showing designs, we are collecting information and data at this point; then they will start the examination alignments. Briggs: Noted we have a Facebook page and a website. Asked if we are engaging more mem- bers of the community through those two media sources verses the popup meetings. Poppler: Responded he does not have the stats on how much traffic has seen those sites. Briggs: Stated he wants to know if that is an effective means for reaching people. Noted council approved our own engineers on this project. Asked how the engineers are being engaged on this project. Poppler: Explained they are attending the team meetings with county and city staff as well as the consultant; they are also attending some of the others meeting we have been hosting. DRAFT 06 26 17 City Council Meeting Minutes 6 Briggs: Asked if they are doing any additional work to the project. Poppler: Stated right now they are collecting information as well. Briggs: Noted there is anxiety in the community for when the designs will be shown; he wants to make sure we are reaching out to let the council and community know when the designs are drafted and ready for input. ADJOURNMENT With no further business brought before the Council, a motion was made by Thompson and se- conded by Braid to adjourn. The motion carried and the meeting adjourned at 8:02 p.m. VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. _______________________ Frank Boyles, City Manager