HomeMy WebLinkAbout5E 2018-2022 Personnel Plan Report
Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE:
AGENDA #:
JULY 10, 2017
5E
PREPARED BY: LORI OLSON, ASSISTANT CITY MANAGER
PRESENTED BY: LORI OLSON, ASSISTANT CITY MANAGER
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION APPROVING THE 2018-
2022 PERSONNEL PLAN
INTRODUCTION:
DISCUSSION:
The purpose of this agenda item is to adopt the city’s Personnel Plan for
years 2018-2022.
History
Over the years the city’s Capital Improvement Program (CIP) has
become more sophisticated and comprehensive. The CIP includes the
following elements: transportation, sewer, water, storm water, parks,
facilities, and equipment replacement. Each of these elements focuses
on capital expenditures.
The City Council has long recognized that personnel is an important
element of the CIP. Similar to how the city plans for capital
improvements, a plan that outlines staffing levels to support the CIP and
other core services, such as public safety, is important. Accordingly, the
2040 Vision and Strategic plan calls for the addition of a Personnel Plan.
Current Circumstances
The Personnel Plan was first submitted to the City Council for review
during a work session in April 2016. The plan is revisited annually to
adapt to the evolving needs and expectations of the community and
subsequent CIP decisions. The plan contains staff’s best projections of
our personnel needs over the next five years and includes the following:
• Population projections through 2022
• Objectives of the personnel plan
• Overview of last year’s personnel-related activity
• Review of current staffing levels
• Department profiles indicating anticipated service growth
• Department head assessment of staffing needs through 2022
• Employee retention strategies
Conclusion
The City Council should determine if they are comfortable incorporating
the Personnel Plan into the Capital Improvement Program.
2
ISSUES: The City Council reviewed the plan during a work session last week and
focused on 2018 staffing needs. While no commitments were expected
or made, Council members appeared to supportive of the following
additions in 2018: one public works maintenance worker and one police
officer. The City Council asked staff to prepare additional information
about the proposed city clerk position and how it could benefit the
general public as well as administration, finance and police. There was
discussion about the addition of a parks director position to the plan in
the future. As there was no clear consensus on this addition, it has not
been included in this year’s submission. Staff will conduct an in-depth
analysis of this position, including in which year it should be added, for
next year’s Council review of the Personnel Plan.
Like other elements adopted as part of the CIP, the Personnel Plan is a
planning document that will be reviewed annually. This document and
subsequent recommendations will be assessed and presented to the
City Council in conjunction with the annual budget process.
FINANCIAL
IMPACT:
The financial impact of the Personnel Plan staffing recommendations will
be assessed annually as part of the budget process. Each year,
additional positions will be reviewed and requested with further detail
through the City Manager’s budget recommendation. By adopting this
Personnel Plan, the City Council is not obligated to approve the staffing
recommendations made within the Plan.
ALTERNATIVES: 1. Motion and second as part of the consent agenda to approve the
Personnel Plan 2018-2022 as submitted.
2. Motion and second to remove the Personnel Plan 2018-2022 from
the consent agenda for discussion.
RECOMMENDED
MOTION:
Alternative #1
ATTACHMENTS: Personnel Plan 2018-2022
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 17-___
A RESOULTION APPROVING THE 2018-2022 PERSONNEL PLAN AND ITS
INCORPORATION INTO THE CAPITAL IMPROVEMENT PROGRAM
Motion By: Second By:
WHEREAS, “Effective City Resources” is a strategic element of the City’s 2040 Vision and
Strategic Plan;
WHEREAS, Personnel costs comprise a large portion of the City’s general fund budget;
WHEREAS, The population of Prior Lake has grown by 13.5% but staffing levels by only 4.2%
over the past nine years;
WHEREAS, The City prepares a five-year Capital Improvement Plan (CIP) to forecast
infrastructure and equipment needs;
WHEREAS, The Personnel Plan 2018-2022 was developed by department heads to anticipate
the future demand for city services and to identify the human resources required to
support those services;
WHEREAS, The Plan will be revisited annually and staffing requests will be assessed and
approved by the City Council as part of the annual budget process;
WHEREAS, Nothing in the adoption of this plan obligates the City Council to approve staffing
level recommendations.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows: the City of Prior Lake 2018-2022 Personnel Plan is adopted.
1. The recitals set forth above are incorporated herein.
2. The 2018-2022 Personnel Plan is hereby approved.
3. The staff is directed to incorporate the 2018-2022 Personnel Plan into the Capital
Improvement Program.
Passed and adopted by the Prior Lake City Council this 10th day of July, 2017
VOTE Briggs McGuire Thompson Braid Burkart
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
______________________________
Frank Boyles, City Manager