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Home My WebLink About5B 2017 Rotary Music Fest Liquor License Report 4646 Dakota Street SE Prior Lake, MN 55372 CITY COUNCIL AGENDA REPORT MEETING DATE: JULY 10, 2017 AGENDA #: 5B PREPARED BY: JANET RINGBERG, ACCOUNTING SPECIALIST PRESENTED BY: FRANK BOYLES, CITY MANAGER AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION APPROVING A LIQUOR LICENSE FOR THE PRIOR LAKE ROTARY LAKEFRONT MUSIC FESTIVAL DISCUSSION: Introduction The purpose of this agenda report is to consider approval of a temporary on-sale intoxicating liquor license for the Prior Lake Rotary for Friday, July 14, 2017, and Saturday, July 15, 2017. History Non-profit organizations are permitted by state statute to apply for temporary liquor licenses for events, usually fund raisers, in order to sell liquor without applying for a full year liquor license. The Prior Lake Rotary Club, a 501c3 non-profit, was founded in 1978 and has a long history of providing monetary and service support to the community. Commitments include DARE Day event (formerly DARE Bike-a-thon), donation of DARE police vehicles, funding and maintenance of Rotary Gateway Park, funding assistance for DARE Officers, funding for purchase of the speed display unit and Intoxiclock. More recently the Rotary funded a pavilion for Pike Lake Park. Rotary is able to support these types of community service activities because of its fundraising activities. Current Circumstances The Prior Lake Rotary’s eighth music festival is planned to be held on Friday, July 14, 2017, and Saturday, July 15, 2017, at Lakefront Park. The event, known as the Prior Lake Rotary Lakefront Music Festival, will offer two days of concerts to the public. The Rotary will raise money to fund the event through sponsorships, and intends to raise additional money to support its community service efforts by selling food and beverages, including beer and wine, to the concert goers throughout each day. In order to do so, a temporary on-sale intoxicating liquor license is required. 2040 VISION & STRATEGIC PLAN City staff believes that events of this type, facilitated by non-profit community service organizations such as the Prior Lake Rotary Club, support the City’s 2040 Vision and Strategic Plan goals by developing community identity, promoting recreational and leisure opportunities, encouraging volunteerism and civic duty, and providing economic vitality to our Prior Lake community. 2 Conclusion The Police Department has reviewed the temporary liquor license application to ensure that all requirements and issues concerning liquor compliance and public safety have been met. ISSUES: Alcohol Compliance: The Prior Lake Rotary is taking a number of steps to ensure that alcohol will not be sold to or consumed by minors.  Patrons of this event who wish to purchase beer or wine will only be able to do so by purchasing tickets.  ID must be presented in order to purchase tickets, and patrons who have been carded will receive both a wrist band and hand stamp indicating that are of legal age to purchase alcohol.  Beer and wine will be sold in locations separate from ticket sales.  Patrons must present both a wrist band and hand stamp in order to enter the beer tent. If requested, patrons may be asked to present ID again.  Both the entrance and exit of the beer tents will be monitored by security personnel.  Beer tents are basically service lines for purchase only and will not have other seating.  Patrons will be limited to purchase of two beer or wine at one time. This is an attempt to prevent the purchase and distribution to underage concert goers.  Servers and event staff will participate in alcohol awareness and compliance training. Conflict of Interest: City Manager Boyles and Police Chief Elliott are members of the Prior Lake Rotary. Under City ordinance, the City Manager is provided the authority to authorize outdoor events and use of public parks. Similarly, Chief Elliott also signs off on Outdoor Event permits as well. Because the City Manager and Police Chief have no direct or indirect financial interest or benefit from the outcome of this action, the City Attorney determined it was not a conflict to execute the permits. Additionally, the City Manager has not been involved in the discussions with the Rotary about the conditions imposed on any of the permits. Both will be present for a large portion of the event. FINANCIAL IMPACT: The Prior Lake Rotary has paid the $75.00 temporary on-sale intoxicating liquor license fee. ALTERNATIVES: 1. Motion and Second as part of the consent agenda to approve the temporary on-sale intoxicating liquor license for the Prior Lake Rotary for Friday, July 14, 2017, and Saturday, July 15, 2017. 2. Motion and second to remove this item from the consent agenda for additional discussion. RECOMMENDED MOTION: Alternative #1. Motion and Second to approve the temporary on-sale intoxicating liquor license for the Prior Lake Rotary for Friday, July 14, 2017, and Saturday, July 15, 2017. 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 17-___ A RESOLUTION APPROVING A TEMPORARY INTOXICATING LIQUOR LICENSE FOR THE PRIOR LAKE ROTARY FOR THE LAKEFRONT MUSIC FESTIVAL Motion By: Second By: WHEREAS, The Prior Lake Rotary is planning Lakefront Music Fest at Lakefront Park on Friday and Saturday, July 14 and 15, 2017; and WHEREAS, State statute allows non-profit organizations to apply for temporary on-sale intoxicating liquor licenses as a means to raise funds for their organizations; and WHEREAS, The Prior Lake Rotary is planning to sell wine and beer as part of the Lakefront Music Fest; and WHEREAS, The Prior Lake Police Department has completed background checks to ensure all temporary liquor license requirements have been met. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. A temporary on-sale liquor license is granted to the Prior Lake Rotary for Lakefront Music Fest at Lakefront Park. 3. This license shall be valid on July 14 and 15, 2017. 4. All liquor servers shall receive training prior to the event. 5. The Prior Lake Rotary shall provide proof of liquor liability insurance as prescribed by M.S. Section 340A.409 to cover this event. PASSED AND ADOPTED THIS 10th DAY OF JULY 2017. VOTE Briggs McGuire Thompson Braid Burkart Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ ______________________________ Frank Boyles, City Manager