HomeMy WebLinkAbout7A 2018 CIP
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING
DATE:
AUGUST 07, 2017
AGENDA #: 7A
PREPARED
BY:
CATHY ERICKSON, FINANCE DIRECTOR
JASON WEDEL, INTERIM PUBLIC WORKS DIRECTOR
LARRY POPPLER, ASSISTANT PUBLIC WORKS DIRECTOR
PRE-
SENTED
BY:
CATHY, JASON, AND LARRY
AGENDA
ITEM:
PUBLIC INFORMATION MEETING TO DISCUSS THE 2018 CAPITAL IMPROVE-
MENT PROGRAM
DISCUS-
SION:
Introduction
The purpose of this agenda item is to provide an overview of the Capital Improvement Pro-
gram and the 2018 proposed projects through a public information meeting. The CIP
presentation will provide the following information:
• A recap of information provided at the CIP workshop on July 10. See the CIP work-
shop report (CIP attachment 1) for the 2018 CIP details including any significant
shifts in years from the 2017-2021 CIP plan and related issues.
• This agenda report will include updated information regarding 2018 projects/plans
and preliminary impact on the levy, funds, and utility rates.
History
Prior Lake’s five-year Capital Improvement Program (often referred to as the CIP) is a plan-
ning tool used to implement the City’s 2040 Vision and Strategic Plan. The CIP is designed
to identify infrastructure improvements and the associated funding sources needed due to
ongoing maintenance, repair and community growth. Such projects include City-initiated
improvements, county and state road improvements. The purpose of the CIP is to assure
that funds are available when projects are required to meet community needs.
The Capital Improvement Program includes the following long-term (2017-2026) plan-
ning documents:
• Facilities Management Plan
• Equipment Replacement Plan
• Park Plan
• Permanent Improvement Plan for mill and overlay (new in 2017)
• Technology Plan
• Transportation Plan
• Water Operating Plan
2
• Sanitary Sewer Operating Plan
• Water Quality Operating Plan
• Personnel Plan (Operating Plan discussed in conjunction with the CIP plans)
Current Circumstances
A public information meeting is being held today to discuss the 2018 projects in the Cap-
ital Improvement Program.
It is important for the Council to recognize that the CIP is a flexible planning tool that is
affected by the actions of various governmental agencies (State, County and Shakopee
Mdewakanton Sioux Community). Actions by the school district and the county will also
influence the overall level of taxes through their annual levies and periodic referenda
and bond issues.
The projects that are reflected in year 2018 of the 2017-2021 CIP will be incorporated into
the 2018 budget. The improvements that are funded in full or partially by tax levies have a
direct impact on the level of property taxes payable in future years. Bond proceeds are uti-
lized to pay for projects and debt levies are adopted to repay the debt service.
Conclusion
The City Council should hear the staff report regarding the CIP. Following Council ques-
tions to staff, the public information meeting should be opened by motion and second.
Following the receipt of public input, the public information portion of the meeting should
be closed by motion and second and questions raised by the audience should be an-
swered. The Council should then deliberate and then direct staff to incorporate the 2018
projects it desires into the 2018 budget.
ISSUES: We have summarized updated information regarding 2018 projects/plans below. Please
see the July 10, 2017 memo (attached) for additional details. The updated information is
highlighted below.
Park Plan:
At the July 10, 2017 City Council meeting members of the Prior Lake Pickle Ball Club
spoke at the Public Forum. They were requesting permanent courts in Prior Lake. See the
Pickle Ball Court Information agenda items labeled CIP Attachment 2 and 3 for information
about alternatives and costs.
Transportation Plan:
No new projects have been added to the Transportation Plan. However, the timing of pro-
jects in the 2017-2021 CIP plan have been adjusted as follows:
3
1. Rolling Oaks Improvement Project - The Public Hearing for this improvement oc-
curred on July 24, 2017. The Council approved resolution 17-xxx which moves this
project forward in 2017.
2. Duluth Avenue and Highway 13 –Considering the extent of work planned along the
Highway 13 corridor, staff is presenting a workshop report on August 7 to discuss
shifting this project from 2019 to the fall of 2018 to correspond with funding assis-
tance which has been offered by MNDOT. The tax levy impact of moving this pro-
ject forward has been considered in the financial analysis presented tonight. See
attached Duluth Avenue and Highway 13 Project Update workshop report (CIP at-
tachment 4).
Water Plan:
Joint Water Treatment Facility with the SMSC
• The cost to purchase water per the proposed water purchase agreement with the
SMSC will most likely increase from $1.20/1000 gallons per the previous agreement
to $1.80/1000 gallons. The SMSC is making this request due to their discovery that
they did not accurately account for all their costs when calculating the rate to charge
the City for water. Our expectation is that the new water agreement will provide for
a time period or other measures the city can use to accommodate the increase in
wholesale water costs. A water rate adjustment will likely be necessary due to the
increase in wholesale water costs and the water main replacement as part of future
street projects.
2018 Utility Rates/Debt Issuance:
Staff has identified several options the Council can consider to maintain an appropriate
fund balance in the Water and Sewer Fund:
1. Consider postponing one or more projects to a future year.
2. Issue debt to fund at least a portion of the 2018 capital needs of $1,844,000 and
$1,200,000 for the Water and Sewer Fund respectively.
3. Increase the City portion of the water and/or sewer rate to fund projects.
4. Consider a combination of the above.
Funding Recommendations:
Water Plan: For 2018, staff recommends a rate increases of $.25 for the Water Plan. If
any of the 2018 street projects are moved to a future year and/or the proposed water pur-
chase rate changes, then this rate increase can be reevaluated.
Sewer Plan: For 2018, staff recommends issuance of debt of $650,000 to finance the
sewer fund portion of the transportation projects, in conjunction with the rate increase of
$.25 for the City portion of the sanitary sewer rate. The debt issuance amount may change
depending on the results of the project feasibility reports.
For 2019 forward, the rate structure will be based on the updated plans from Stantec.
FINANCIAL
IMPACT:
In reviewing the 2018 CIP, the City Council should consider the annual tax impact of the
scheduled projects. Staff’s objective in preparing the CIP has been to balance the tax im-
pacts from year to year while addressing infrastructure needs.
4
The 2017-2021 CIP includes projects that are funded by bond proceeds. Bonds are issued
for the project costs that the City is funding through tax levies as well as the costs that are
specially assessed to property owners. The CIP anticipates the issuance of about $23.8
million in bonding for projects in the Transportation Plan for 2017-2021, plus the following
major facility repairs, equipment replacements and water/sewer plan capital projects:
Year Major Facility Repairs Equipment Replacements Water & Sewer Plan
2017 - -
2018 640,000 665,000 2,350,000
2019 - - -
2020 - - -
2021 600,000 725,000 -
The two major facility expenditures in 2018 are the Fire Station #1 replacement of the
SCBA packs/fill station and parking lot/sidewalk repairs. The major equipment expendi-
tures planned in 2018 are a Fire pumper, a Public Works 5 Ton truck and sweeper, and a
Police patrol squad. The City will need to bond for a portion of the 2018 facility and equip-
ment replacement costs.
While not directly impacting the tax levy, the issuance of revenue bonds is planned in 2018
for the implementation of the new Automated Meter Reading System (AMRS) and for the
sewer utility portion of the 2018 street project improvements.
Major transportation projects scheduled for 2018 which involve a property tax levy (payable
2019) are listed below:
Project Description Project Levy
Duluth Avenue / TH 13 Improvements $1,064,000
Park Avenue Improvement 150,000
Franklin Trail from Summer Street to CSAH 44
1,050,000
Green Heights /Pershing area Improvements
1,130,000
Huron Street Area Improvements
690,000
Balsam/Sunrise/Spruce/Spruce Ct. 1,060,000
Total $4,494,000
The following chart reflects all bonding requirements referenced in the CIP except:
• Bonding that may be presented to residents by referendum for community park im-
provements (identified in the Park Plan).
• Other large projects that haven’t been included in the plan including:
o Replacement of the old maintenance shop
o Fire Station #3 (west side of city)
5
It reflects the cumulative effect of new debt issued as indicated in the CIP and the retire-
ment of existing debt. The top line is the resulting debt balance at the end of the year.
2015A: MUSH/MPL/PAN,CR RIVER RD,ST RECON - $4.6 Million and WTP 2007A partial refunding - $5.4 Million
2015B: TH13/150, ST RECON - $2.49 Million
2016A: Included WTP partial refunding - $1.7 Million
6
The following chart reflects the cumulative effect of new debt issued as indicated in the
proposed CIP and the retirement of existing debt on a per capita basis.
Based on Population Growth of 120 permits/year x 2.5 persons per household
The impact of the 2017-2021 CIP and other anticipated bond payment adjustments on the
debt service property tax levy are reflected in the following tables:
2017-2021 CIP Projected Change in Debt Levy
2017 (actual) 2018 2019 2020 2021
Debt:
Existing CIP 258,087 213,124 (27,264) (275,795) 12,313
New CIP - 341,790 351,210 189,000 437,000
GESP Lease Payment 30,000 15,614 (0) - -
Market Referendum (66,700) (790,801) 7,200 7,000 11,720
Change in Debt Levy 221,387 (220,273) 331,146 (79,795) 461,033
Each year, certain bond issues mature and the corresponding debt service payments are
eliminated. In the early 2000’s, the level of bonding was lower due to the capital improve-
ment projects being much smaller in scope. Current projects are larger due to accelerat ing
the street reconstruction plan to address maintenance issues in a more reasonable time
frame, and to minimize the impact of multiple projects on the Highway 13 corridor over a
short period of time.
The debt associated with Market Referendum bonds funded park improvements and con-
struction of the fire stations. In 2017, the City made the final debt payment for the park im-
provements. That is the debt service we see dropping off in 2018 in the table above. The
2018 debt service dropping off is greater than the amount that we added for new CIP pro-
jects. This results in a decrease in the debt service property tax levy for 2018. The pro-
jected change in the debt levy for future years can change if project priorities or scheduled
project year changes.
7
2017-2021 CIP Projected Debt Levy
2017 2018 2019 2020 2021
Debt Service
3,646,956
3,426,683 3,757,829 3,678,034 4,139,067
The debt associated with Market Referendum bonds for the construction of the fire station
#2 increases incrementally each year.
The debt service for 2018 is already established. The Council approved the sale of bonds
for the 2017 projects at the council meeting on June 12, 2017. The bonds were for the fol-
lowing projects:
• 2017 Reconstruction Projects
o Franklin Trail
o Cates Street Area
o Balsam Street Area
o Sycamore Trail
• 2017 Mill and Overlay Project
• Public Works Maintenance Building – Roof Replacement
The first levy associated with the 2017 bond issue will be in 2018.
The proposed 2018 CIP projects will impact the debt service levy beginning in 2019. The
anticipated bond payments on debt issued in conjunction with these projects along with
payment on current bonds and the GESP lease payment would result in an increased debt
service levy in 2019 as noted in the table above. While not directly impacting the tax levy,
the issuance of revenue bonds is planned in 2018 for the implementation of the new Auto-
mated Meter Reading System (AMRS) and for the sewer utility portion of the 2018 street
project improvements.
This project debt service levy estimate for years 2017-2021 is based on ten-year level an-
nual debt service payments. The Council can choose to manage the annual debt service in
various ways. Staff recommends adding a Council work session during Spring 2018, as
part of our long range planning, to discuss our debt service policy and options the City
could use to smooth annual debt service payments. City staff annually reviews debt ser-
vice fund revenue/cash to potentially allow for a portion of the debt service tax levy to be
reduced.
The table below summarized the projected CIP tax levy by component.
2017-2021 CIP Projected CIP Tax Levy
Tax Levies: 2017 (actual) 2018 2019 2020 2021
Equipment Revolving Fund 375,000 550,000 600,000 600,000 600,000
Revolving Park Equip Fund 213,406 368,184 469,292 563,276 657,649
Facilities Management Fund - - - 30,000 50,000
Debt Service 3,646,956 3,426,683 3,757,829 3,678,034 4,139,067
Total CIP Tax Levies 4,235,362 4,344,867 4,827,121 4,871,310 5,44,6716
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The city council’s workshop this evening discussed the 2018 Budget in a preliminary way.
As the city council is aware, it is the Capital Improvement Program and budget, working to-
gether, which comprise the total tax levy. Therefore, in the interest of providing the city
council and public with a comprehensive picture, we include the long range forecast below.
ALTERNA-
TIVES:
The following alternatives are available to the City Council:
1. Motion and Second to close the CIP Public Information Meeting and accept the 2018
CIP as proposed or as may be amended by the city council;
2. Motion and second to defer action on the CIP and directing the staff to provide infor-
mation as the city council deems necessary for consideration at a future meeting.
RECOM-
MENDED
MOTION:
Alternative #1
REPORTS
ATTACHED
July 10, 2017 CIP Worksession Report (CIP Attachment 1)
Pickle Ball Court Information agenda items (CIP Attachment 2 and 3)
Duluth Avenue and Highway 13 Project Update (CIP Attachment 4)
LONG RANGE FORECAST
CIP Workshop 08.07.2017
2017 2018 2019 2020 2021
Tax Levies:
General 7,192,792 7,846,015 8,256,262 8,749,651 9,127,890
Equipment Revolving Fund 375,000 550,000 600,000 600,000 600,000
Revolving Park Equip Fund 213,406 368,184 469,292 563,276 657,649
Facilities Management Fund - - - 30,000 80,000
EDA Fund 140,000 140,000 140,000 140,000 140,000
Debt Service 3,646,956 3,426,683 3,757,829 3,678,034 4,139,067
Breakdown of Change in Levies:
General 19,999 653,223 410,247 493,389 378,239
Equipment Revolving Fund 50,000 175,000 50,000 - -
Revolving Park Equip Fund 213,406 154,778 101,108 93,984 94,373
Facilities Management Fund - - - 30,000 50,000
EDA Fund (15,000) - - - -
Debt 221,387 (220,273) 331,146 (79,795) 461,033
Total Change 489,792 762,728 892,501 537,578 983,645
General 0.28%9.08%5.23%5.98%4.32%
Equipment Revolving Fund 15.38%46.67%9.09%0.00%0.00%
Revolving Park Equip Fund n/a 72.53%27.46%20.03%16.75%
Facilities Management Fund n/a n/a n/a n/a 166.67%
EDA Fund -9.68%0.00%0.00%0.00%0.00%
Debt 6.46%-6.04%9.66%-2.12%12.53%
Total Change 4.42%6.59%7.24%4.07%7.15%
Projected
Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL WORKSHOP REPORT
JULY 10, 2017MEETINGDATE:
AGENDA #:
PREPARED BY: CATHY ERICKSON, INTERIM FINANCE DIRECTOR
JASON WEDEL, INTERIM PUBLIC WORKS DIRECTOR
LARRY POPPLER, ASSISTANT PUBLIC WORKS DIRECTOR
PRESENTED
BY:
CATHY, JASON, AND LARRY
TOPIC: 2017-2021 CAPITAL IMPROVEMENT PROGRAM
DISCUSSION: Introduction
The purpose of this workshop is to provide an overview of the Capital Improvement
Program. Council has requested that staff consolidate the CIP topics in one
workshop this year. Additionally, with interim staffing for the Public Works Director
and Finance Director positions, staff will present an abbreviated review of the CIP
that will focus on 2018 only. The workshop will cover the following topics:
Description of the Capital Improvement Plan (CIP)
Components of the CIP
2018 CIP details including any significant shifts in years from the 2017-
2021 CIP plan.
Issues
Impact on Levy/Funds
History
Description of the Capital Improvement Plan (CIP)
Prior Lake’s five-year Capital Improvement Program is a planning tool used to
support the City’s 2040 Vision and Strategic Plan. The Strategic Plan includes
goals that reflect the community’s priorities for its Community Assets. How that list
is prioritized, funded and converted into City projects is determined largely through
the five-year Capital Improvement Program (often referred to as the CIP).
Each year, forecasts for projects that will be needed, estimated costs and possible
funding sources are programmed into the CIP for the next five years. The CIP is
typically updated, evaluated and approved each year by the City Council as
projects are completed and priorities change. The purpose of the CIP is to assure
that funds are available when projects are required to meet community needs.
The 2017 - 2021 Transportation Plan assumes the issuance of $2.6 million in
Street Reconstruction bonds. By approving the Street Reconstruction Plan as part
1A
of the 2017 – 2021 Transportation Plan the City Council can issue Street
Reconstruction bonds for these projects should it desire.
Capital Improvement Bonds:
The 2017 - 2021 Facilities Plan assumes the issuance of Capital Improvement
Plan bonds in an amount not to exceed $1.9 million.
Components of the CIP
The CIP is comprised of the following plans:
1) Facilities Management Plan-
2) Equipment Replacement Plan
3) Park Plan
4) Permanent Improvement Plan for mill and overlay (new in 2017)
5) Technology Plan
6) Transportation Plan
7) Water Operating Plan
8) Sanitary Sewer Operating Plan
9) Water Quality Operating Plan
Current Circumstances
2018 CIP details including any significant changes from the 2017-2021 CIP
plan.
1. Facility Management Plan
The Facility Replacement Plan (FMP) was developed to plan for major repairs,
replacements and upgrades for all City-owned buildings on a long-term basis. The
FMP uses standard life expectancy of the facility components and equipment to
determine the appropriate placement in the plan. In addition to a 10-year summary
of sources and uses of funds, the document includes a specific Capital
Improvement Plan relating to the issuance of capital improvement plan bonds for
certain facility needs. The 2017 - 2021 Facilities Plan assumes the issuance of
Capital Improvement Plan bonds in an amount not to exceed $1.9 million.
2017
The replacement of the public works maintenance center parking lot was budgeted
at $115,000. The updated cost estimate is $200,000. The soil borings have
revealed that more soil corrections are needed than anticipated in the original
estimate. Staff will factor the additional cost of $85,000 into the plan. The parking
lot replacement plans are currently being completed, and approval to award the
project contract will be brought to Council in August.
2018
There are two major facility expenditures in 2018, as shown in the table below.
The City will need to bond for a portion of these costs.
Fire Station #1 SCBA Packs and Fill Station $416,000
Fire Station #1 Parking Lot, Sidewalk & Misc. $366,000
Fire Station #1 Misc. (Carpet, doors, etc.) $75,000
The current SCBA units were purchased in 2003. 45 air bottles will reach their 15-
year lifecycle and need replacement in 2018 (DOT Regulation). The Air Pack
systems will not meet new NFPA guidelines in 2018. All existing air packs in need
of repair will have to be retrofitted to remain compliant as repair companies will be
mandated to bring them up to standard.
2. Equipment Replacement Plan (ERP)
An evaluation of the condition of the City’s fleet is completed annually and the ERP
updated. In 2014 a condition index was developed as a tool in completing this
evaluation in a systematic way using data collected through the fleet management
system.
The ERP has also been updated to inventory and incorporate replacement of
vehicles/equipment attachments and the emergency sirens to ensure appropriate
funding is identified for these items as well. Some of the major equipment
purchases (>$100,000 or additions) have been summarized below.
2018
Fire Pumper $663,000
Public Works 5 Ton, Single Axle $186,000
Public Works Sweeper $210,000
Police Patrol Squad* $47,000
New unit, not replacement
It’s important to note that the annualized cost of equipment replacement is
875,000. The financing plan was revised to reflect an increase in the tax levy
from $325,000 in 2016 to $375,000 in 2017 to $550,000 in 2018, and continuing
until the annual tax levy reaches $600,000 in 2019.
3. Park Plan
Existing park capital improvements are planned (budgeted) for in the Revolving
Park Equipment Fund (Fund 430) and new park capital improvements are planned
budgeted) in the Capital Park Fund (Fund 225).
Fund 430 – Existing park improvement:
Trail, sidewalk and boardwalk replacement: Starting in 2018, the plan proposes an
increase in the tax levy for trails, etc. of $100,000 annually until 2022 when the levy
is proposed at $530,000.
Existing trail and sidewalk gap priorities: There are no trail gap projects slated for
2018. A plan done by HKGI in 2014 identified a trail funding gap of approximately
1 million to $1.6 million for priority trails. As part of the 2017 CIP, staff began the
process of including the trail funding while also considering the financial
implications of an increasing tax levy. These projects will start in 2020.
Fund 225 – New park improvements
In accordance with State Statutes, revenues in the Capital Park Fund may only be
used for the acquisition and development or improvement of parks, recreational
facilities, playgrounds, trails, wetlands, or open space based on the approved park
systems plan. The next neighborhood park development is not scheduled until
2019 and every other year thereafter, or as demand dictates. Moving forward we
are reviewing opportunities to work with developers to have them install new
neighborhood parks and crediting the cost against their park dedication fees rather
than having City staff construct the parks. This would ensure that the parks are
constructed in a timely manner prior to homes being constructed which eliminates
any miscommunication with residents on what amenities will be included in the
parks. In addition, the developer can use the completed park improvements to
market their developments. No funding is allocated for new development trails.
4. Permanent Improvement Plan (PIR) (Mill and Overlay Projects only)
Minnesota Statutes, Section 429.091, Subd. 7a, authorizes the issuance of general
obligation bonds secured by the revenues of a permanent improvement revolving
fund (PIR Fund). As part of resolution 17-098, the Council approved the
establishment of the PIR Fund. This fund will allow the City more flexible use of
revenues from special assessments. For the City’s annual street mill and overlay
projects, financed with PIR Bonds, the revenues can be used for any authorized
purpose of the PIR Fund. For example, special assessments collected from a
previous improvement could be used to provide upfront funding for the future
improvement. PIR Fund Bonds are secured by revenues of the Fund and not solely
by the special assessments of the financed improvements.
2018:
Beginning in 2018, mill and overlay projects will be accounted for in the PIR fund,
not the General Fund. It is anticipated that, over time, the fund will be self-
sustaining. Until we develop special assessment prepayment history, we
anticipate that the City will bond or levy for a portion of the costs, and fund the
remainder with prepayments of special assessments collected from prior year(s)
improvements. As we develop the 2018 budget, staff will evaluate the portion to
levy vs bond. The 2018 project currently includes Willow Wood Street, Willow
Wood Circle, Peregrine Circle, Simpkins Circle, Simpkins Avenue, Kestrel Street,
Westbury Avenue, Cross Street, Willow Lane, Willow Beach Trail, Bay Avenue,
Willow Beach Street, Elm Avenue, Basswood Circle, Walnut Avenue, Hidden View
Road, Wild Oak Terrace, Priorwood Street, Tranquility Court. A feasibility report
will be completed this fall.
5. Technology Plan
The Technology Plan summarized operating and capital expenditures in
accordance with our policy. On an annual basis, maintaining or updating our
existing software is more expensive than our hardware purchases. For 2018 staff
is planning for the Laserfiche software upgrade. The upgrade cost is estimated at
35,000.
The City is currently using a version of the Laserfiche software that is becoming
obsolete and will no longer be supported by the vendor. Prior Lake is the only city
in Minnesota that has not upgraded this software, which is the city’s document
retention system. The upgrade will allow the city to significantly improve the ability
of the public and staff to search records. The new version also has a work flow
component that will allow the city to conduct all council agenda business within
Laserfiche, thereby eliminating the need for three systems to manage the process
Dropbox and city intranet, Splash). There are additional benefits like data retention
reminders on all documents, tagging to sort by topic, and the opportunity to
develop electronic license applications.
6. Transportation Plan
The Transportation Plan utilizes multiple funding sources to support roadway and
utility construction projects including Municipal State Aid, Street Oversizing and
Trunk Funds, Water Fund, Sewer Fund, Storm Water Fund, special assessments
and bond proceeds. Grant funding is pursued whenever possible. The City works
cooperatively with other agencies such as Scott County, MNDOT, and SMSC to
coordinate the timing and funding of these projects.
No new projects have been added to the Transportation Plan. However, the timing
of projects in the 2017-2021 CIP plan have been adjusted as follows:
1. Rolling Oaks Improvement Project - The primary purpose of the project is to
provide first time utility connections for these properties and to upgrade the
street. Rolling Oaks is currently a gravel roadway. The improvements
would upgrade Rolling Oaks to a standard paved City street. The nearby
development known as Trillium Cove received preliminary plat approval on
May 22, 2017. Considering the cost formula developed in 2014, it is
advantageous to coincide work on Rolling Oaks with the development
project in 2017. The Public Hearing for this improvement is scheduled for
July 24.
2. Park Avenue Improvement - Park Avenue rehabilitation has been shifted to
2018 as approved by the Council on January 9, 2017. Park Avenue
improvement is now proposed to coincide with improvement to the Green
Heights/Pershing Improvement project.
3. Duluth Avenue and Highway 13 – On April 24th, the City Council approved a
resolution moving the Duluth/TH 13 project up to 2019 and to apply for
MNDOT Cooperative Agreement funding. This action shifts the project
from 2020 to 2019. Considering the extent of work planned along the
Highway 13 corridor, shifting this project again to the fall of 2018 may be
prudent.
In 2018 the following transportation projects are planned:
CSAH 42 and Highway 13
Green Heights /Pershing area Improvements
Franklin Trail from Summer Street to CSAH 44
Huron Street Area Improvements
Possibly Duluth and TH 13 improvements
These projects reconstruct 1.95 miles of local streets which is close to the target of
reconstructing 2.0 miles per year. 2018 reconstruction projects are currently being
studied. The City Council has approved several resolutions already pertaining to
these projects and feasibility reports will be completed in late August or early
September which will further refine the costs. Many steps are necessary for these
projects to move forward to construction.
The CSAH 42 and Highway 13 improvement project is a partnership project with
Scott County, Savage, and MnDOT to improve CSAH 42 at the intersection of
Highway 13. Currently this intersection is being operated by a temporary signal.
Additional turn lanes are added for mobility through this area.
Staff will discuss 2018 projects at the workshop for City Council consideration.
7. 8. and 9. Water, Sewer and Storm Water Plans
Utility Capital Projects
As a reminder, the Water, Sewer, and Storm Water Plans include projects
associated with the Transportation Plan. This means that fund balances are
directly impacted by the transportation plan projects.
Water Plan:
Joint Water Treatment Facility with the SMSC
An agreement is in process, and the city is planning to fund a portion of the
new plant as well as purchase water at a cost/1000 gallon that is similar to
the SMSC north plant agreement.
The water plan will be updated in 2018 to reflect expenditures of $1.5M to
construct the filter cells the city will use at the new SMSC south plant
funding from the Water Storage Fund) and expenditures in 2019 of $1M to
extend the raw watermain from Well 6 to the new water treatment plant
funding from the Trunk Oversizing Fund).
Replacement of the automatic meter reading system (AMRS)
The replacement of the automatic meter reading system (AMRS) is planned in the
Water and Sewer plans in 2018. The total cost of that project is estimated at $1.7
million. The City has encountered many issues with the existing Aclara system
and we are currently reviewing solutions to these issues and at the same time
evaluating the possibility of moving to a different AMRS provider. An RFP will be
prepared this fall and brought back to the City Council. Depending on the results
of the proposals received the City will move forward with replacing all the MTUs
within the City in 2018 with Aclara MTUs or a different provider. Most of the units
were installed in 2002 and have a life expectancy of approximately 20 years.
Utility Capital Projects:
2018 Water Plan includes $1,795,000 in use of funds that will be transferred to the
Construction fund for the utility cost portion of street projects.
Storm Water Plan:
The Storm Water Plan includes pond maintenance and retrofit projects.
Utility Capital Projects:
2018 Storm water plan includes $492,000 in use of funds that will be transferred to
the Construction fund for the storm water utility cost portion of street projects.
Water, Sanitary Sewer and Storm Water Plan Updates
As part of the 2040 Comprehensive Plan Update, the Council approved the
selection of Bolton and Menk to complete the Water Plan, Stantec to complete the
Sewer Plan chapters and WSB to complete the Surface Water Plan. These plans
will be completed by November/December of 2017.
2018 Water and Storm Water Rates:
For 2018, staff recommends minimal rate increases (3%) for the Water and Storm
Water Plans. For 2019 forward, the rate structure will be based on the updated
plans from our consultants. The current CIP plan reflects an annual increase of
3% for the next several years. As part of the plan updates, staff plans to revisit
our tiered rate structure to address an appropriate charge for high consumption by
irrigation. Currently our summer water usage is up to 3 times our winter usage
which can be attributed directly to irrigation. The existing tiered rates have had
minimal impact on irrigation usage. Considering the significant investment the City
is putting into infrastructure to support this use it would be beneficial to adjust the
tiered rates to collect additional revenue from the users who are largely responsible
for these capital improvement costs.
2018 Sanitary Sewer Rates/Debt Issuance:
Utility Capital Projects:
2018 Sanitary Sewer Plan includes $1,200,000 in use of funds that will be
transferred to the Construction fund for the sanitary sewer utility cost portion of
street projects. The contributions from the Sewer Utility Fund for transportation/
street projects varies by year, based on the projects. The five-year (2012-2016)
contribution average is $620,000. Staff has been evaluating the impact of billed
sewer flows on revenues and the increase in capital project expenditures on the
sewer fund reserves. Based on the current plans it is likely that the fund balance
will drop below the recommended amount in 2018.
Staff has identified several options the Council can consider to maintain an
appropriate fund balance in the Sewer Fund:
1. Consider postponing one or more projects to a future year.
2. Issue debt to fund at least a portion of the 2018 $1,200,000 capital needs.
3. Increase the City portion of the sewer rate to fund the project.
4. Consider a combination of the above.
Staff recommends issuance of debt of $650,000 to finance the sewer fund portion
of the transportation projects, in conjunction with the CIP planned minimal rate
increase of 3% a year for the City portion of the sanitary sewer rate. The debt
issuance amount may change depending on the results of the project feasibility
reports.
For 2019 forward, the rate structure will be based on the updated plans from
Stantec. (The current plans reflect an annual increase of 3% for the next several
years.)
MCES impact on the Sewer Fund:
The Metropolitan Council Environmental Services (MCES) own and operate 610
miles of regional sewer pipe that conveys wastewater to their treatment plants.
They are also responsible for performing the maintenance and repairs necessary
to keep their sewer system working effectively and safely for the communities that
they serve. The MCES annual operating budget plans for the resources necessary
to support its two core functions: wastewater collection and treatment and water
resource planning. Based on the MCES budget workshop information presented
in May, the proposed 2018 rate increase is 3.7%. The Sewer plan currently
reflects a 5% increase in the MCES, which will be adjusted when the final
information is received from the MCES in early August.
ISSUES:
Conclusion
Once the City Council has completed the review of the CIP plans, and provided
direction on project priorities by plan, staff will make any revisions before the public
presentation.
Council direction is specifically needed on the following items:
Update of the AMRS system in 2018
Debt issuance, if needed, to reduce the impact on sanitary sewer rates due
to the planned $1,200,000 sanitary sewer utility cost associated with the
2018 street projects
Any projects Council is hesitant about proceeding with that are
programmed for 2018. It would be important to know at this point in the
planning process. Costs associated with these projects are incorporated
into the 2018 budget, tax levy projections and calculation of the proposed
utility rates. In addition, any staff time dedicated to the design of these
projects needs to be considered. Typically, costs associated with the
design of a project are incorporated into a bond issuance but if the project
does not proceed, then an alternative funding source will be needed for
these costs (such as additional tax levy or fund balance reserves).
A public presentation for the CIP is scheduled at the Council meeting on Monday,
August 7
FINANCIAL
IMPACT:
Based on Council direction, additional financial information related to the impact of
the proposed CIP on debt levels, fund balance reserves and average utility
customer will be distributed as part of the public presentation on the CIP at the
Monday, August 7 Council meeting.
Approval of the CIP does not obligate the City to complete the proposed projects or
purchases. The 2018 projects, equipment replacement costs and facility repairs
will be incorporated into the 2018 budget requests for budgeted funds. Further
Council approvals may be necessary to comply with state statutes and the city’s
purchasing policy.
2018 updates to the CIP Plan are summarized below:
RECOMMENDED
ACTION:
The Council should provide comments on the 2018 elements of the plan in order
that the budget process can proceed as planned.
Attached are the following documents for Council review and discussion at the
workshop:
2017-2021 CIP Plan select pages:
1) Facilities Management Plan
2) Equipment Replacement Plan
3) Park Plan
4) Technology Plan
5) Transportation Plan
6) Water Operating Plan
7) Sanitary Sewer Operating Plan
8) Water Quality Operating Plan
Per 2017-2021
CIP Plan Adopted
8/22/2016
Per CIP Annual
Updates 7/7/2017
Change Increase/
decrease)Explanation of Change
TOTALS BY FUNDING SOURCES
Project Levy 4,785,000 4,715,000 (70,000) 1) Shifted Park Ave Improvement to 2018 -150k and 2) Reduced Facilities bonding - (220k)
Special Assessments 1,602,895 2,352,595 749,700
1) Shift in funding from General Fund to new PIR Fund for 2018 Mill & Overlay Project - assumes
100% bonding/$650k. Bonding vs tax levy will be evaluated as part of the 2018 budget process.
2) Also shifted Park Ave Improvement from 2017 to 2018 - 100k
State/Federal 150,000 150,000 -
County 11,428,507 11,428,507 -
Other Municipality 900,000 900,000 -
City MSA Funds 200,000 200,000 -
Water Quality Fund 601,843 601,843 -
Water Fund 1,901,090 2,819,480 918,390 Shift in AMRS replacement from 2017 to 2018 - 850k
Sewer Fund 1,462,407 2,781,297 1,318,890
1) Shift in AMRS replacement from 2017 to 2018 - 850k and 2)Street Improvement bonding -650k
and 3) Reduction of Inflow/Infiltration capital costs - (100k)
Water Storage Fund - 1,500,000 1,500,000 Shift in ground storage costs to 2018 (SMSC Joint Water Facility Capital Costs for Filter Cells)
General Fund - Technology 53,561 102,450 48,889 Laserfiche upgrade - 35k
Revolving Equipment Fund 743,336 729,027 (14,309)
Revolving Park Equipment Fund 368,184 368,184 -
Cable Franchise Fund 7,070 87,070 80,000 Production equipment for city council control room - 80k
Facilities Management Fund 110,352 253,703 143,351 1) Reduced facilities bonding - 220k and 2) Cost shifts to future years (75k)
Total 24,314,242 28,989,156 4,674,913
2018
CITY OF PRIOR LAKE
2017 - 2026 FACILITIES MANAGEMENT PLAN Adopted 8/22/2016
2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026
Use of Funds:
City Hall - - - - - 303,610 - - 255,374 - 699,287
Police Station 44,558 - - - - 168,262 - - 309,638 - 524,584
Fire Station #1 - 17,484 859,410 67,998 64,479 - - - 102,890 - -
Fire Station #2 20,369 - - - - - - 40,154 29,029 - 255,385
Library & Club Prior - 79,961 - 21,965 - - - - 137,580 - -
Maintenance Center 615,176 114,081 85,876 - 4,500 299,136 5,700 - 40,317 - 307,052
Water Treatment Facility - - 5,065 - - - - 138,997 40,317 - -
Transfer to GESP Debt Service Fund 45,614 20,614
Pike Lake Buildings - - - - - - - - - - -
Old Maintenance Shop NO SIGNIFICANT REPAIRS OR REPLACEMENTS PLANNED FOR THESE FACILITIES -
16220 Main Avenue - - - - - - - - - - -
16244 Main Avenue - - - - - - - - - -
Other(1)620,000
Total Use of Funds 725,717 852,139 950,352 89,963 68,979 771,008 5,700 179,152 915,147 - 1,786,307
Source of Funds:
Interest Earnings (2%)8,021 7,167 3,801 2,837 2,296 2,801 2,312 5,157 5,130 2,923 6,517
Transfer from General Fund - - - - - - - - - - -
Transfer from Water Fund 45,000 46,350 47,741 49,173 50,648 52,167 53,732 55,344 57,005 58,715 60,476
Transfer from Sewer Fund 10,000 10,300 10,609 10,927 11,255 11,593 11,941 12,299 12,668 13,048 13,439
Annual Property Tax Levy - - - 30,000 80,000 80,000 105,000 130,000 105,000 275,000
Capital Facility Charge - - - - - - - - - - -
Bond Proceeds - 620,000 840,000 - - 600,000 - - 600,000 - 1,350,000
Other(1)620,000 - - - - - - - - - -
Bond Proceeds - Referendum - - - - - - - - - - -
Total Source of Funds 683,021 683,817 902,150 62,937 94,199 746,561 147,984 177,800 804,803 179,686 1,705,432
Change in Fund Balance (42,696) (168,322) (48,201) (27,026) 25,220 (24,447) 142,284 (1,352) (110,344) 179,686 (80,875)
Beginning Fund Balance 401,053 358,357 190,035 141,834 114,808 140,028 115,581 257,865 256,513 146,169 325,855
Ending Fund Balance 358,357 190,035 141,834 114,808 140,028 115,581 257,865 256,513 146,169 325,855 244,980
Adopted 8/22/2016
2017 2018 2019 2020 2021 2022 2023 2024 2025 2026
Use of Funds:
Fire Dept Total -$ 694,890$ 61,193$ 48,341$ 724,546$ 140,062$ 73,792$ 386,365$ -$ 880,265$
Police Dept Total 112,700 270,784 171,887 175,579 191,667 96,320 167,672 182,837 105,252 196,884
Public Works Dept Total 748,004 442,663 603,776 782,283 220,493 629,444 623,530 386,409 753,478 582,429
Total Use of Funds 860,704$ 1,408,336$ 836,856$ 1,006,203$ 1,136,706$ 865,827$ 864,994$ 955,611$ 858,730$ 1,659,578$
Source of Funds:
Interest Earnings (2%)10,594 7,912 8,116 7,143 2,502 9,858 8,279 6,884 3,650 2,288
Annual Equipment Levy 375,000 550,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000 600,000
General Fund Contribution - - - - - - - - - -
Water Fund Contribution 160,000 70,000 70,000 70,000 75,000 75,000 80,000 80,000 80,000 80,000
Sewer Fund Contribution 160,000 70,000 70,000 70,000 75,000 75,000 80,000 80,000 80,000 80,000
Water Quality Fund Contribution 21,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000 15,000
Forfeiture Funds / Donations - 28,644 13,113 - - - - - - -
Auction Proceeds - 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000 12,000
Bond Proceeds - 665,000 - - 725,000 - - - - 840,000
Total Source of Funds 726,594$ 1,418,556$ 788,229$ 774,143$ 1,504,502$ 786,858$ 795,279$ 793,884$ 790,650$ 1,629,288$
Change in Fund Balance (134,110)$ 10,220$ (48,627)$ (232,060)$ 367,796$ (78,969)$ (69,715)$ (161,727)$ (68,080)$ (30,290)$
Beginning Fund Balance 529,688$ 395,578$ 405,798$ 357,171$ 125,111$ 492,907$ 413,938$ 344,223$ 182,496$ 114,416$
Ending Fund Balance 395,578$ 405,798$ 357,171$ 125,111$ 492,907$ 413,938$ 344,223$ 182,496$ 114,416$ 84,126$
CITY OF PRIOR LAKE
2017 - 2026 EQUIPMENT REPLACEMENT PLAN
Page 1 of 1
CITY OF PRIOR LAKE Adopted 8/22/2016
2017 - 2026 PARK PLAN
2017 2018 2019 2020 2021 2022 2023 2024 2025 2026
General Fund (F101)
NO CAPITAL ACTIVITIY
Capital Park Fund (F225)
Use of Funds:
Neighborhood Park Development 170,000 170,000 170,000 170,000
New DevelopmentTrail Alignments - - - - - - - - - -
Community Park Development 3,200,000
Total Use of Funds -$ -$ 170,000$ -$ 170,000$ -$ 170,000$ -$ 3,370,000$ -$
Sources of Funds:
Interest Earnings (2%)10,175 18,479 26,949 32,187 40,931 46,450 55,479 61,288 70,614 12,726
Park Dedication Fees 405,000 405,000 405,000 405,000 405,000 405,000 405,000 405,000 405,000 405,000
Total Source of Funds 415,175 423,479 431,949 437,187 445,931 451,450 460,479 466,288 475,614 417,726
Change in Fund Balance 415,175$ 423,479$ 261,949$ 437,187$ 275,931$ 451,450$ 290,479$ 466,288$ (2,894,386)$ 417,726$
Beginning Fund Balance 508,772$ 923,947$ 1,347,426$ 1,609,375$ 2,046,562$ 2,322,494$ 2,773,943$ 3,064,422$ 3,530,711$ 636,325$
Ending Fund Balance 923,947$ 1,347,426$ 1,609,375$ 2,046,562$ 2,322,494$ 2,773,943$ 3,064,422$ 3,530,711$ 636,325$ 1,054,051$
Revolving Park Equipment Fund (F430)
Use of Funds:
Capital Replacement Projects 50,000$ 100,776$ 97,762$ 87,500$ 77,500$ 13,178$ 332,619$ 257,658$ 43,856$ 266,333$
Park Amenity Replacements 133,406 137,408 141,530 145,776 150,149 154,654 159,294 164,072 168,995 174,064
Trail, Sidewalk, and Boardwalk Replacement 30,000 130,000 230,000 330,000 430,000 530,000 545,900 562,277 579,145 596,520
Natural Area Restoration - - - - - - - - - -
Existing Trail and Sidewalk Gap Priorities - - - 150,000 - 65,000 - 265,000 - -
Total Use of Funds 213,406 368,184 469,292 713,276 657,649 762,832 1,037,813 1,249,007 791,996 1,036,917
Sources of Funds:
Interest Earnings (2%)8,003 8,163 8,327 8,493 5,663 5,776 4,592 4,684 477 1,487
Previous General Fund Tax Levy 213,406 368,184 469,292 563,276 657,649 697,832 1,037,813 984,007 791,996 1,036,917
Tax Levy - - - - - - 50,000 50,000 50,000
Total Source of Funds 221,409 376,348 477,619 571,769 663,312 703,608 1,042,405 1,038,691 842,473 1,088,404
Change in Fund Balance 8,003$ 8,163$ 8,327$ (141,507)$ 5,663$ (59,224)$ 4,592$ (210,316)$ 50,477$ 51,487$
Beginning Fund Balance 400,159$ 408,162$ 416,326$ 424,652$ 283,145$ 288,808$ 229,584$ 234,176$ 23,859$ 74,337$
Ending Fund Balance 408,162$ 416,326$ 424,652$ 283,145$ 288,808$ 229,584$ 234,176$ 23,859$ 74,337$ 125,823$
Community Park Referendum Needs* - Large scale projects developing new community park facilities or renovating existing facilities to serve changing and expanding community
needs. Funding from referendum, donations, or other project partners.
Capital Facility Replacements & Renovation
Lakefront $257,325
Memorial
Sand Point Beach
The Ponds $185,848
Thomas Ryan Memorial $210,442
Watzl
Park Development Projects*
Spring Lake Park Athletic Fields $8,835,969
Campbell Lake Park
Lakefront Park $846,321
Radanke Farm Park
Thomas Ryan Park $1,656,164
The Ponds Athletic Fields $1,445,619
Vierling Community Park
TOTAL REFERENDUM NEEDS -$ -$ -$ -$ -$ -$ -$ -$ 13,437,688$ -$
Adopted 8/22/2016
2017 2018 2019 2020 2021 2022 2023 2024 2025 2026
Use of Funds:
Hardware
Administration 6,100$ 15,605$ 5,000$ 7,988$ 7,393$ 6,997$ 6,911$ 15,507$ 5,000$ 8,172$
Building Inspection/Engineering 2,400 2,323 1,122 1,133 - 7,567 2,548 3,645 1,191 1,203
Community/Economic Development 1,100 - 6,733 - 1,041 2,207 1,168 - 7,147 -
Finance - 2,222 1,122 2,576 - 3,363 - 2,359 1,191 2,734
Fire - 1,111 - 10,200 - - - 1,179 - -
Police 7,000 11,918 19,790 8,345 3,954 5,360 7,431 15,117 14,619 9,187
Public Works 4,100 6,666 6,835 2,267 5,411 10,615 5,095 7,719 7,255 2,406
Cable Television 11,250 9,292 - 15,558 - 3,153 2,654 7,237 7,580 -
Printers/Scanners 9,500 34,088 867 1,010 22,576 33,313 - 7,719 1,083 6,507
Network Infrastructure 12,908 10,939 11,267 20,362 28,915 12,311 12,681 66,668 13,453 23,153
Miscellaneous 500 505 29,784 6,697 3,642 1,997 - - - -
Total Hardware 54,858$ 94,668$ 82,519$ 76,136$ 72,932$ 86,884$ 38,487$ 127,151$ 58,519$ 53,362$
Software
Existing / Maintenance / Upgrades 118,150$ 123,891$ 152,660$ 126,640$ 129,472$ 132,286$ 136,025$ 139,878$ 143,003$ 153,316$
Proposed Software 107,404 34,522 29,761 71,829 826 851 877 903 930 930
Total Software 225,554$ 158,413$ 182,421$ 198,469$ 130,299$ 133,138$ 136,902$ 140,781$ 143,933$ 154,246$
Total Use of Funds 280,412$ 253,081$ 264,940$ 274,605$ 203,231$ 220,022$ 175,389$ 267,932$ 202,452$ 207,609$
Source of Funds:
General Fund 170,136$ 183,099$ 171,228$ 191,390$ 137,895$ 136,319$ 99,916$ 188,121$ 117,654$ 124,199$
Water Fund 48,763$ 30,139$ 47,817$ 34,435$ 32,443$ 37,311$ 35,587$ 36,041$ 39,601$ 42,319$
Sewer Fund 48,763$ 30,139$ 45,471$ 32,786$ 32,443$ 42,776$ 35,587$ 36,041$ 37,111$ 40,569$
Water Quality Fund 1,500$ 412$ 424$ 437$ 450$ 463$ 1,645$ 492$ 506$ 521$
Cable Franchise Fund 11,250$ 9,292$ -$ 15,558$ -$ 3,153$ 2,654$ 7,237$ 7,580$ -$
Total Source of Funds 280,412$ 253,081$ 264,940$ 274,605$ 203,231$ 220,022$ 175,389$ 267,932$ 202,452$ 207,609$
Net Source (Use) of Funds -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Operating Budget 164,242$ 192,450$ 177,192$ 181,427$ 170,452$ 189,862$ 175,389$ 214,325$ 202,452$ 198,313$
Capital Improvement Plan 116,170$ 60,631$ 87,748$ 93,178$ 32,779$ 30,160$ -$ 53,607$ -$ 9,296$
Source of Funds (Operating Budget):
General Fund 91,746$ 129,537$ 112,463$ 105,938$ 105,115$ 113,947$ 99,916$ 134,514$ 117,654$ 114,903$
Water Fund 29,873$ 30,139$ 33,326$ 34,435$ 32,443$ 33,417$ 35,587$ 36,041$ 39,601$ 42,319$
Sewer Fund 29,873$ 30,139$ 30,980$ 32,786$ 32,443$ 38,882$ 35,587$ 36,041$ 37,111$ 40,569$
Water Quality Fund 1,500$ 412$ 424$ 437$ 450$ 463$ 1,645$ 492$ 506$ 521$
Cable Franchise Fund 11,250$ 2,222$ -$ 7,830$ -$ 3,153$ 2,654$ 7,237$ 7,580$ -$
Total Source of Funds: Op. Budget 164,242$ 192,450$ 177,192$ 181,427$ 170,452$ 189,862$ 175,389$ 214,325$ 202,452$ 198,313$
Source of Funds (CIP):
General Fund 78,390$ 53,561$ 58,766$ 85,451$ 32,779$ 22,372$ -$ 53,607$ -$ 9,296$
Water Fund 18,890$ -$ 14,491$ -$ -$ 3,894$ -$ -$ -$ -$
Sewer Fund 18,890$ -$ 14,491$ -$ -$ 3,894$ -$ -$ -$ -$
Water Quality Fund -$ -$ -$ -$ -$ -$ -$ -$ -$ -$
Cable Franchise Fund -$ 7,070$ -$ 7,727$ -$ -$ -$ -$ -$ -$
Total Source of Funds: CIP 116,170$ 60,631$ 87,748$ 93,178$ 32,779$ 30,160$ -$ 53,607$ -$ 9,296$
CITY OF PRIOR LAKE
2017 - 2026 TECHNOLOGY PLAN
CITY OF PRIOR LAKE Adopted 8/22/2016
2017-2026 TRANSPORTATION PLAN
Year Improvement Project Type Length Pavement Utility MSA Street Tax Bond Assessments Water Sewer Stormwater/Watermain Sanitary Storm Grant or Other Total City Municipal County State Federal TOTAL PROJECT
Miles OCI*OCI*Oversizing Levy Type Utility Fund Utility Fund Water Quality Trunk Fund Trunk Fund Trunk Fund Contribution Cost Cost Cost Cost Cost COST
2017 County Wide Flashing Yellow Signal Conversion Partnership NA NA NA 75,000 Recon 75,000 165,000 795,000 75,000 1,110,000
2017 CSAH 83 Partnership NA NA NA - - - Recon - 10,000 - - - - - - 10,000 - 14,000,000 - - 14,010,000
2017 Franklin Trail (TH 13 to CR 21 South)Pavement/Recon 0.42 30 35 - - 1,300,000 429 610,561 510,000 330,000 115,842 - - - - 2,866,403 - - - - 2,866,403
2017 Albany/CJ Circle/ Five Hawks/Cates (1972)Pavement/Recon 0.45 23 41 - - 690,000 429 354,173 525,000 185,000 121,259 - - - - 1,875,432 - - - - 1,875,432
2017 Park Avenue (1985)Pavement/Rehab 0.14 24 78 - - 150,000 429 100,000 49,500 - - - - - 299,500 - - - - 299,500
2017 Balsam/Sunrise/Spruce (1982)Pavement/Recon 0.36 19 50 - - 460,000 429 308,338 400,000 210,000 100,007 - - - - 1,478,346 - - - - 1,478,346
2017 Balsam/Spruce/Spruce Ct (1986)Pavement/Rehab 0.59 19 78 - - 600,000 429 400,000 - - - - - - - 1,000,000 - - - - 1,000,000
2017 Sycamore (1985)Pavement/Recon 0.19 32 47 - - 220,000 429 137,873 310,000 50,000 34,309 - - - - 752,182 - - - - 752,182
2017 Project Totals 2.15 -$ -$ 3,495,000$ 1,910,945$ 1,804,500$ 775,000$ 371,418$ -$ -$ -$ -$ 8,356,863$ 165,000$ 14,795,000$ 75,000$ -$ 23,391,863$
2018 CSAH 42/TH 13 Partnership NA NA NA 200,000 - - Recon - 100,000 - - - - - - 300,000 900,000 11,428,507 150,000 - 12,778,507
2018 Franklin Trail (CR 44 to Summer) (1972)Pavement/Recon 0.33 17 26 - 1,050,000 429 489,727 360,000 330,000 89,590 - - - - 2,319,317 - - - - 2,319,317
2018 Pershing/Dunkirk/Dutch/Roanoke/Green Hts/Spring (1985)Pavement/Recon 0.76 26 34 - - 1,130,000 429 576,492 560,000 520,000 212,238 - - - - 2,998,730 - - - - 2,998,730
2018 Huron/Wildwood/Woodside/Santee (1986)Pavement/Recon 0.72 18 25 - - 1,100,000 429 536,676 775,000 550,000 190,015 - - - - 3,151,691 - - - - 3,151,691
2018 Project Totals 1.81 200,000$ -$ 3,280,000$ 1,602,895$ 1,795,000$ 1,400,000$ 491,843$ -$ -$ -$ -$ 8,769,738$ 900,000$ 11,428,507$ 150,000$ -$ 21,248,245$
2019 Fish Point Road (Fawn Meadows to CR 21)Pavement/Rehab 0.28 28 78 - - 600,000 Recon - - - - - - - 600,000 - - - - 600,000
2019 Arcadia Avenue (Colorado to Pleasant)Road Extension NEW NA NA 200,000 - 900,000 429 120,000 50,000 40,000 40,000 - - - 1,350,000 - - - - 1,350,000
2019 CSAH 21 Bridge Deck Replacement Partnership NA NA NA - - 175,000 Recon - - - - - - - - 175,000 - 700,000 - - 875,000
2019 CR 21/ TH 13 / Main Ave / Arcadia Signal Partnership NA NA NA - 500,000 Recon - - - - - - - - 500,000 - 9,272,268 - 9,772,268
2019 Project Totals 0.28 200,000$ -$ 2,175,000$ 120,000$ 50,000$ 40,000$ 40,000$ -$ -$ -$ -$ 2,625,000$ -$ 9,972,268$ -$ -$ 12,597,268$
2020 Hidden Oaks/Timberview/Timber (1986)Pavement/Recon 0.4 22 39 - - 705,000 429 248,154 400,000 100,000 112,230 - - - - 1,565,384 - - - - 1,565,384
2020 Millers/Omega/Glory (1982)Pavement/Rehab 0.31 25 79 - - 390,000 429 210,000 39,000 - - - - - 639,000 - - - - 639,000
2020 Fish Point Road (CR 44 to TH 13)Pavement/Recon 0.66 22 40 - - 1,600,000 429 749,453 600,000 290,000 179,180 - - - - 3,418,634 - - - - 3,418,634
2020 CSAH 21 and CSAH 87 Partnership NA NA NA - - 350,000 Recon - - - - - - - - 350,000 - 3,099,800 - - 3,449,800
2020 Duluth Avenue / TH 13 Signal / Village Lake Roundabout Partnership 0.1 NA NA 200,000 - 700,000 429 175,000 - - - - - - - 1,075,000 - - 205,000 - 1,280,000
2020 Project Totals 1.47 200,000$ -$ 3,745,000$ 1,382,607$ 1,039,000$ 390,000$ 291,411$ -$ -$ -$ -$ 7,048,018$ -$ 3,099,800$ 205,000$ -$ 10,352,818$
2021 Northwood Road (Fremont to Knollridge) (1994)Pavement/Rehab 0.52 29 84 - - 900,000 Recon - - - - - - - 900,000 - - - - 900,000
2021 Northwood Road (Knollridge to CSAH 12) (1994)Pavement/Recon 0.6 16 79 400,000 - 1,320,000 429 202,230 190,000 50,000 158,346 - - - - 2,320,576 - - - - 2,320,576
2021
Knollridge/Hawk Ridge/Viewcrest (1998) Lake Haven/Shady
Cove/Lake Bluff(2000)Fremont Cir/Fremont St/Crystal (1986)Pavement/Resurf NA 37 85 - - 170,000 429 80,000 - - - - - - - 250,000 - - - - 250,000
2021 Frost Point Circle (1974)Pavement/Recon 0.17 24 35 - - 250,000 429 180,465 160,000 115,000 45,698 - - - - 751,163 - - - - 751,163
2021 Rolling Oaks Utility Extension 0.25 0 0 - 60,000 - 429 270,000 - - 100,000 100,000 100,000 - 260,000 890,000 - - - - 890,000
2021 Project Totals 1.54 400,000$ 60,000$ 2,640,000$ 732,696$ 350,000$ 165,000$ 304,044$ 100,000$ 100,000$ -$ 260,000$ 5,111,739$ -$ -$ -$ -$ 5,111,739$
2022 CSAH 17 (CSAH 42 to CSAH 82)Partnership NA NA NA - - 300,000 Recon - - - - - - - - 300,000 1,200,000 16,193,306 - - 17,693,306
2022 Street Reconstruction Non-Specific Pavement/Recon 2 - - 2,850,000 429 1,340,768 825,000 425,000 361,152 - - - - 5,801,920 - - - - 5,801,920
2022 Project Totals -$ -$ 3,150,000$ 1,340,768$ 825,000$ 425,000$ 361,152$ -$ -$ -$ -$ 6,101,920$ 1,200,000$ 16,193,306$ -$ -$ 23,495,226$
2023 Street Reconstruction Non-Specific Pavement/Recon 2 - - 2,850,000 429 1,340,768 825,000 425,000 361,152 - - - - 5,801,920 - - - - 5,801,920
2023 Project Totals -$ -$ 2,850,000$ 1,340,768$ 825,000$ 425,000$ 361,152$ -$ -$ -$ -$ 5,801,920$ -$ -$ -$ -$ 5,801,920$
2024 Street Reconstruction Non-Specific Pavement/Recon 2 - - 2,850,000 429 1,340,768 825,000 425,000 361,152 - - - - 5,801,920 - - - - 5,801,920
2024 Project Totals -$ -$ 2,850,000$ 1,340,768$ 825,000$ 425,000$ 361,152$ -$ -$ -$ -$ 5,801,920$ -$ -$ -$ -$ 5,801,920$
2025 Street Reconstruction Non-Specific Pavement/Recon 2 - - 2,850,000 429 1,340,768 825,000 425,000 361,152 - - - - 5,801,920 - - - - 5,801,920
2025 Project Totals -$ -$ 2,850,000$ 1,340,768$ 825,000$ 425,000$ 361,152$ -$ -$ -$ -$ 5,801,920$ -$ -$ -$ -$ 5,801,920$
2026 Street Reconstruction Non-Specific Pavement/Recon 2 - - 2,850,000 429 1,340,768 825,000 425,000 361,152 - - - - 5,801,920 -$ -$ -$ -$ 5,801,920
2026 Project Totals 2,850,000$ 1,340,768$ 825,000$ 425,000$ 361,152$ -$ -$ -$ -$ 5,801,920$ -$ -$ -$ -$ 5,801,920$
Program Totals 1,000,000$ 60,000$ 29,885,000$ 12,452,983$ 9,163,500$ 4,895,000$ 3,304,475$ 100,000$ 100,000$ -$ 260,000$ 61,220,958$ 2,265,000$ 55,488,881$ 430,000$ -$ 119,404,839$
CITY OF PRIOR LAKE Adopted 8/22/2016
2017 - 2026 WATER OPERATING PLAN
2017-2026
2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Totals
Use of Funds:
Operations & Maintenance 2,256,529$ 2,369,356$ 2,487,824$ 2,612,215$ 2,742,826$ 2,879,967$ 3,023,965$ 3,175,163$ 3,333,922$ 3,500,618$ 28,382,384
Capital Projects 3,026,390 1,901,090 1,173,764 1,151,551 465,927$ 948,299$ 947,987$ 951,677$ 955,477$ 959,392$ 12,481,554
Interfund Transfer 391,300 306,391 311,593 316,918 327,367$ 332,932$ 343,624$ 349,455$ 355,415$ 361,506$ 3,396,501
Debt Service 549,797 637,622 645,986 654,050 670,520$ 679,450$ 710,020$ 715,435$ 729,712$ 731,307$ 6,723,899
Total Use of Funds 6,224,017 5,214,458 4,619,166 4,734,734 4,206,640 4,840,648 5,025,596 5,191,730 5,374,526 5,552,823 50,984,338
Source of Funds:
Water Usage Charge 4,005,333 4,169,827 4,340,607 4,517,907 4,701,967 4,893,036 5,091,373 5,297,244 5,510,927 5,732,708 48,260,929
Other Revenues 192,630 196,483 200,412 204,421 208,509 212,679 216,933 221,271 225,697 230,211 2,109,245
Bond Proceeds 850,000 - - - - - - - - - 850,000
Trunk Fund Contribution 250,000 - 1,000,000 - - - - - - - 1,250,000
Total Source of Funds 5,297,963 4,366,309 5,541,019 4,722,328 4,910,476 5,105,715 5,308,305 5,518,515 5,736,624 5,962,919 51,220,174
Change in Fund Balance (926,054)$ (848,149)$ 921,854$ (12,406)$ 703,836$ 265,067$ 282,709$ 326,785$ 362,098$ 410,096$ 235,836$
Beginning Fund Balance 2,989,685$ 2,063,631$ 1,215,482$ 2,137,336$ 2,124,930$ 2,828,765$ 3,093,833$ 3,376,542$ 3,703,327$ 4,065,425$
Ending Fund Balance 2,063,631$ 1,215,482$ 2,137,336$ 2,124,930$ 2,828,765$ 3,093,833$ 3,376,542$ 3,703,327$ 4,065,425$ 4,475,521$
CITY OF PRIOR LAKE Adopted 8/22/2016
2017 - 2026 SANITARY SEWER OPERATING PLAN
2016-2025
2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Totals
Use of Funds:
Operations & Maintenance 1,067,948$ 1,099,986$ 1,132,986$ 1,166,975$ 1,201,984$ 1,238,044$ 1,275,185$ 1,313,441$ 1,352,844$ 1,393,429$ 12,242,822
MCES Fees 1,382,757 1,435,229 1,489,461 1,545,507 1,603,424 1,663,271 1,725,109 1,788,999 1,855,005 1,923,193 16,411,956
Capital Improvement Projects 1,704,479 1,462,407 268,770 610,708 992,329 663,043 666,173 673,408 680,861 688,536 8,410,714
Interfund Transfer 355,250 269,259 273,347 277,525 286,793 291,141 300,579 305,118 309,748 314,469 2,983,228
Debt Service - 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 900,000
Total Use of Funds 4,510,434 4,366,881 3,264,564 3,700,715 4,184,530 3,955,499 4,067,046 4,180,966 4,298,457 4,419,628 40,948,720
Source of Funds:
Wastewater Collection Revenue 3,327,824 3,456,366 3,589,499 3,727,383 3,870,184 4,018,071 4,171,223 4,329,820 4,494,052 4,664,114 39,648,536
Other Revenues 61,384 62,611 63,863 65,141 66,444 67,772 69,128 70,510 71,921 73,359 672,133
Bond Proceeds 850,000 - - - - - - - - - 850,000
Total Source of Funds 4,239,207 3,518,977 3,653,362 3,792,524 3,936,627 4,085,844 4,240,351 4,400,331 4,565,973 4,737,473 41,170,669
Change in Fund Balance (271,227)$ (847,904)$ 388,799$ 91,809$ (247,903)$ 130,345$ 173,304$ 219,365$ 267,515$ 317,845$ 221,949$
Beginning Fund Balance 2,031,846$ 1,760,619$ 912,714$ 1,301,513$ 1,393,322$ 1,145,420$ 1,275,765$ 1,449,069$ 1,668,434$ 1,935,950$
Ending Fund Balance 1,760,619$ 912,714$ 1,301,513$ 1,393,322$ 1,145,420$ 1,275,765$ 1,449,069$ 1,668,434$ 1,935,950$ 2,253,795$
CITY OF PRIOR LAKE Adopted 8.22.2016
2017-2026
2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 Totals
Use of Funds:
Operations & Maintenance 493,186$ 500,283$ 498,576$ 507,069$ 515,770$ 524,683$ 543,815$ 543,172$ 552,763$ 562,590$ 5,621,159$
Capital Projects 756,418 601,843 425,000 401,411 649,044 431,152 706,152 431,152 706,152 706,152 5,995,220
Total Use of Funds 1,249,604 1,102,126 923,576 908,480 1,164,814 955,835 1,249,967 974,324 1,258,915 1,268,742 11,616,379
Source of Funds:
Interest Earnings (2%)13,779$ 17,098$ 9,915$ 6,545$ 7,435$ 9,431$ 7,228$ 10,197$ 8,235$ 12,885$ 107,377$
Charges for Services 876,673 916,517 958,173 1,001,722 1,047,250 1,094,848 1,144,609 1,196,631 1,251,018 1,307,877 11,159,959
Grants - - - - - - - - - - 95,000
Total Source of Funds 890,452 933,615 968,088 1,008,267 1,054,685 1,104,279 1,151,837 1,206,828 1,259,252 1,320,762 11,362,336$
Change in Fund Balance (359,152)$ (168,510)$ 44,512$ 99,787$ (110,128)$ 148,443$ (98,131)$ 232,504$ 338$ 52,020$ (254,043)$
Beginning Fund Balance 854,905$ 495,752$ 327,242$ 371,754$ 471,541$ 361,413$ 509,856$ 411,725$ 644,229$ 644,567$
Ending Fund Balance 495,752$ 327,242$ 371,754$ 471,541$ 361,413$ 509,856$ 411,725$ 644,229$ 644,567$ 696,586$
2017 - 2026 WATER QUALITY OPERATING PLAN
Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT ATTACHMENT
MEETING DATE: AUGUST 7, 2017
AGENDA #: 7A ATTACHMENT
PREPARED BY: JASON WEDEL
PRESENTED BY: JASON WEDEL
AGENDA ITEM: PICKLE BALL COURT INFORMATION
DISCUSSION: Introduction
At the July 10, 2017 City Council meeting a number of members of the
Prior Lake Pickle Ball Club spoke at the Public Forum. They were
requesting permanent courts in Prior Lake. Since then staff has done
some research on the cost to create pickle ball courts by either converting
existing tennis courts or creating completely new pickle ball courts. This
information is being presented as part of this year’s capital improvement
project planning so the City Council can discuss whether or not to include
pickle ball courts.
History
At the Public Forum on July 10th, the Prior Lake Pickle Ball Club discussed
the history and growth of their club. They have several hundred members
and they would like to be able to host tournaments in Prior Lake which
would draw 300-400 people. The club is currently using one of the tennis
courts at Lakefront Park which is stripped for four pickle ball courts. The
club has to setup and take down temporary nets every time they use these
courts. The club is looking for eight dedicated pickle ball courts if possible.
City staff have since done some research on the cost to construct pickle
ball courts. If we were to convert the two existing tennis courts at Lakefront
Park into 8 pickle ball courts the cost would be between $160,000 -
$200,000. If we were to leave one tennis court and convert the other
tennis court to 4 permanent pickle ball courts the cost would be between
$80,000 - $100,000
If we were to construct new pickle ball courts in one of our existing parks
the cost per new court is approximately $60,000 per court. If you were to
construct 8 courts the cost would therefore be $480,000. This does not
include any costs associated with parking lots, trails to the courts, etc.
Current Circumstances
City staff are not advocating for the permanent conversion of either of our
tennis courts at this time, but we just wanted to provide some cost
estimates so that the City Council has the information. These are the only
City owned and maintained tennis courts and we have not had any
2
discussions with those users on the potential conversion to pickle ball.
Conclusion
The demand for pickle ball does appear to be growing. However, the cost
to convert tennis courts or to construct brand new pickle ball courts is
expensive. The City Council needs to decide if this is a priority for the City
at this time. An option for the City Council might be to direct staff to do
more research on the current use by tennis players on the existing courts
at Lakefront Park to determine the impact of converting one or both courts
to pickle ball permanently. In addition, staff could also try to identify
locations in our existing parks for construction of new pickle ball courts. If it
is concluded that there are opportunities for permanent pickle ball courts
more refined cost estimates could be prepared for City Council review.
FINANCIAL
IMPACT:
The costs vary between $80,000 to $480,000 depending on the number of
courts and whether or not the City converts existing tennis courts or
constructs new pickle ball courts.
ALTERNATIVES: 1. Include money in the CIP for pickle ball courts with the
understanding that staff will come back with additional information
on options.
2. Direct staff to do more research on pickle ball courts and come
back to the City Council next year during CIP planning.
3. Take no further action at this time.
RECOMMENDED
MOTION:
Staff recommends Alternative #2.
Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL WORK SESSION REPORT
MEETING DATE: AUGUST 7, 2017
AGENDA #: 1A
PREPARED BY: LARRY POPPLER, ASSISTANT PUBLIC WORKS DIRECTOR / CITY ENGINEER
PRESENTED BY: LARRY POPPLER
TOPIC: DULUTH AVENUE AND HIGHWAY 13 PROJECT UPDATE
DISCUSSION: Introduction
Construction on some of our most highly travelled roadways in Prior Lake is immi-
nent over the next few years. This work session will discuss the timing of these
projects and ways to provide mobility during construction. Specifically, we will be
discussing the timing and scope of the Duluth Avenue Intersection project. This
intersection could provide an important connection during construction of other im-
portant roadway corridors.
History
The City uses the Capital Improvement Program to schedule projects. In this case
the intersection of TH 13 and Duluth Avenue has been identified for several years
and is now shown in the 2017-2021 Capital Improvement Program for construction
in 2019.
MNDOT has also been planning for the signal replacement at Highway 13 and Du-
luth Avenue for several years. Duluth Avenue approaches to the signal could be
better configured to improve operation of the signal. This project would recon-
struct portions of Duluth Avenue to better align with the signal system. Dedicated
lane configurations (raised medians) could be adjusted for better signal efficiency.
Access points on Duluth Avenue are in close proximity to the intersection and are
affecting operations.
In 2012, the City studied local road connections through south downtown. The
long-term configuration of Duluth Avenue is the same for all options which were re-
viewed during the study process.
On September 8, 2014, the City approved a professional services contract with
WSB & Associates for the Duluth Avenue Intersection Project. A portion of the
work includes the preparation of a feasibility report.
The resulting 2015 Feasibility Report discusses the operation of the Duluth and TH
13 signal. At that time the signal operated at a Level of Service (LOS) C (On a
scale of A-F) and has experienced three crashes in the four years prior. LOS C
means that the intersection is beginning to be more restricted and queues develop
behind turning movements. The intersection operation is projected to degrade to a
LOS F by 2019. Level of Service F means that vehicle demand exceeds the ca-
pacity of the intersection. Additionally, Holiday Station Stores has communicated
2
that the store located at Duluth and TH 13 is a top 5 producing store of 500 for
their company.
At the January 26, 2015, City Council meeting, the City Council approved concept
2 for construction and over the next few City Council meetings in February of
2015, financing and scoping of the project was discussed.
On November 9th, 2015, the City Council directed that this project be delayed 4-5
years into the future. Tax levy pressures and concerns from area businesses on
the design were the reasons for the shift in the timing of the project. The 2017-2021
Capital Improvement Plan includes Duluth Avenue for reconstruction in 2020
The design for the intersection improvements is complete but the right of way ac-
quisition process was not yet completed.
On April 3rd, 2017, the City Council approved a resolution shifting the project from
2020 to 2019 and authorized staff to prepare an application to MNDOT for Cooper-
ative Agreement funding.
Current Circumstances
Timing –It is encouraging to see MNDOT investing into the Prior Lake area. How-
ever, travel along Highway 13 in 2018 and 2019 will be a challenge during the con-
struction seasons. In 2018, the County Highway 42 and Highway 13 intersection
will be under construction and MNDOT will be completing an overlay of Highway
13 from Highway 101 to County Highway 21. In 2019 and 2020, the County High-
way 21 and Highway 13 project will be under construction.
Staff has continued to meet with MNDOT regarding timing of improvements along
Highway 13. In 2019, MNDOT is planning for a full reclamation project on High-
way 13 from CSAH 21 to Highway 282. MNDOT will be closing TH 13 during con-
struction and completing the work in two stages CSAH 21 to CSAH 12 and CSAH
12 to Highway 282. Due to this full closure, detouring traffic is necessary. Re-
gional travel will be routed on County Roadways, but local traffic must utilize our
local roadway system. MNDOT had previously encouraged the City to move the
project to 2019 to coincide with their work on TH 13. However, after considering
things further, completion in 2018 would provide a critical connection in this area
during the MNDOT work on TH 13.
Moving to 2018 will add to the debt levy amount for 2018. The City has several
street reconstruction projects in that same year. Staff is currently completing the
feasibility study for 2018 projects which would provide better estimates for these
projects.
Scope - Local businesses south of Highway 13 have concerns that the design
would change access negatively for their businesses and that the project should
incorporate additional elements to offset access changes. Staff met with the local
businesses to understand their concerns. Because of the addition of a median on
Duluth Avenue, ingress for some travelers would change and they would need to
proceed to Village Lake Drive to access these businesses. Options to create an-
other access directly off Highway 13 were previously rejected by MNDOT and
there is nothing that makes the staff believe that their position would be altered.
3
After continued dialogue with these businesses, a design which included a mini-
roundabout at Village Lake Drive and Duluth Avenue gained traction. Minor modi-
fications at Toronto would also assist in the roadway network. The roundabout al-
lows motorists on Duluth Avenue better opportunity for northbound movements.
Businesses were adamant about not moving the problem one block from Duluth
and TH13 to Village Lake Drive and Duluth.
Today motorists must wait on Duluth for a gap in traffic on Village Lake Drive be-
fore they can make a left turn movement to proceed to the mall entrance off of Vil-
lage Lake Drive The median closure will add traffic to this situation.
Increasing the scope of the project to include the mini-roundabout will assist in
traffic operations but would add debt levy to the project for 2018.
Funding – The table below shows the funding for the Duluth /TH 13 project as well
as the cost for a mini-roundabout at Village Lake Drive.
.
FUNDING SOURCE Duluth / TH 13 Duluth / TH 13 /
Roundabout
Tax Levy $700,000 $1,064,000
Assessments $175,000 $266,000
State Aid $200,000 $400,000
MNDOT Funds $350,000 $350,000
$1,425,000 $2,080,000
Late in the CIP process in 2016, the City Council adjusted the bonding for the Du-
luth Avenue project. This changed the type of bonding from reconstruction bonds
to 429 bonds. With 429 bonding, the City must assess at least 20% of the bonding
costs to the benefitting properties. Certainly, these properties will benefit from this
project, but assessments were never discussed with property owners in 2015 dur-
ing the public engagement process. Considering the small number of properties,
division of the assessment costs will result in significant assessments to the adja-
cent properties. The City can continue to use 429 bonding, but the 429 process
must be followed. The other option is to revise the Reconstruction Plan and use
reconstruction bonds. This also requires a public hearing for the amendment of
the plan.
MNDOT funding is not yet secured but MNDOT is reviewing options to assist in
funding the Duluth and TH 13 project either through the Cooperative Agreement
process or trunk highway dollars. The amount of money is dependent on the
amount of benefit provided to TH 13. The table above shows an amount as shown
in our Capital Improvement Plan, but the final determination on MNDOT’s contribu-
tion will vary between $200,000 and $700,000 based on MNDOT’s review of “trunk
eligibility”.
There are tradeoffs with each type of bonding. Reconstruction bonds would allow
bonding for the project without the significant process of 429 bonding. However,
429 bonding allows for assessments to distribute cost and reduce the tax levy
amount.
4
Conclusion
Staff is seeking the following direction from the City Council on the Duluth and TH
13 project:
1. Is the City Council comfortable moving the Duluth Intersection project up to
2018 to improve construction access?
2. Should a roundabout be included for the intersection of Village Lake Drive
and Duluth Avenue to improve traffic operations?
3. Should the project continue to be a 429 improvement project or should re-
construction bonding be utilized?