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HomeMy WebLinkAbout00 09 11 2017 EDA Agenda Packet FULL Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com 4646 Dakota Street SE Prior Lake, MN 55372 PRIOR LAKE ECONOMIC DEVELOPMENT AUTHORITY AGENDA Monday, September 11, 2017 – 4:00 p.m. Reports included with this agenda can be found in the Document Center at www.cityofpriorlake.com; please follow this file path: City of Prior Lake\Economic Development Authority\2017\September 11, 2017 1. CALL TO ORDER 2. APPROVAL OF AGENDA 3. APPROVAL OF MEETING MINUTES A. August 14, 2017 4. CONSENT AGENDA A. B. EDA Revenue & Expenditure Report (8/31/17) Development Update (8/31/2017) 5. REMOVED CONSENT AGENDA ITEMS 6. PUBLIC HEARINGS A. No Public Hearings Scheduled 7. OLD BUSINESS A. Resolution to Approve the Proposed 2018 EDA Tax Levy and Budget 8. NEW BUSINESS A. B. CH21 Corridor Study Presentation - Chris Chromy, Bolton & Menk EDAC Update & Business Event Funding Request 9. OTHER BUSINESS A. Commissioner Comments 10. ADJOURNMENT: 6:00 p.m. Those items on the EDA Agenda which are considered routine and non-controversial are included as part of the Consent Agenda. Unless the President or an EDA member specifically requests that an item be on the Consent Agenda be removed and considered separately, Items on the Consent Agenda are considered under one motion, second and a roll call vote. Any item removed from the Consent Agenda shall be placed on the EDA agenda under “Removed Consent Agenda Items” Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com 4646 Dakota Street SE Prior Lake, MN 55372 Economic Development Authority Meeting Minutes August 14, 2017 1. CALL TO ORDER President Chromy called the meeting to order at 4:00 p.m. Present were Chromy, Briggs, Braid, Sheehan-Kerber and Boucher-Hoese. Also present were Executive Director Boyles and Community Development Director McCabe. Guests present: Kelly Johnson, Chris Moe and Paul Oberg representing the Jeffers Foundation. 2. APPROVAL OF AGENDA MOTION BY BRIGGS, SECONDED BY SHEEHAN-KERBER TO APPROVE THE AGENDA AS PROPOSED. Ayes by Chromy, Briggs, Braid, Sheehan-Kerber and Boucher-Hoese. The motion carried 5-0. 3. APPROVAL OF MEETING MINUTES MOTION BY BOUCHER-HOESE, SECONDED BY BRIGGS TO APPROVE THE JUNE19, 2017 MEETING INUTES. Ayes by Chromy, Briggs, Sheehan-Kerber and Boucher-Hoese. The motion carried 4-0-1 with Braid abstaining. 4. CONSENT AGENDA A. EDA 2017 Revenue & Expenditure Report (7/31/17) B. Development Update (7/31/2017) MOTION BY BRAID, SECONDED BY BRIGGS TO APPROVE THE CONSENT AGENDA AS SUBMITTED. Ayes by Chromy, Briggs, Braid, Sheehan-Kerber and Boucher-Hoese. The motion carried 5-0. , 5. REMOVED CONSENT AGENDA ITEMS No items were removed from the Consent Agenda 6. PUBLIC HEARING No Public Hearings 7. OLD BUSINESS None. 8. NEW BUSINESS A. Jeffers Pond PUD Discussion Kelly Johnson and Paul Oberg with the Jeffers Foundation and Chris Moe, with HJ Development, were in attendance to discuss the Jeffers Pond Planned Unit Development (PUD). McCabe: provided a brief history of the multi-family and commercial aspects of the PUD and stated the pur- pose of the discussion was to begin exploring opportunities to stimulate development at the CH42/CH21 intersection. Oberg: summarized the development history including the reclassification of Jeffers Lake, sale options pro- vided to developers, the number of acres within conservation easements and the negotiations for school district, fire station and parkland properties. Johnson: asked the EDA if it is more important for the development to reach the commercial square foot target or the number of residential units, as she did not think both could be accomplished. Ms. Johnson 2 added that it has been tough to market the property and put a project together without knowing the land uses that would be approved by the City of Prior Lake. Moe: introduced himself and shared an overview of his company, HJ Development, which owns 1.5 million SF of retail development and have developed commercial strip centers in the area. Mr. Moe has been working with Jeffers Foundation for a few months to put a valid commercial project together. Mr. Moe stated the site lends itself to convenience businesses, such as neighborhood retail, service and restaurants. Chromy: commented on the uncertainty of retail development in this area related to the currently low number of rooftops. Mr. Chromy asked the guests to share their current vision for the property. Moe: stated the site can support 8 to 10 acres of restaurant and service oriented commercial property; devel- oped over a few years. Oberg: commented on a previous denial for a fuel station on the site and questioned the potential of a fuel station on the property in the future. EDA Members: commented on the reasons the fuel station request was denied, which included neighborhood concerns, access and lighting. Braid: commented that he is focused on commercial development in this area. Mr. Braid added that approval of a fuel station would be difficult without neighborhood support. Briggs: added that the residential neighborhood remains engaged in their vision for the area. Sheehan-Kerber: stated the EDA supports commercial growth and neighborhood support and participation would be key to successful development of the property. Chromy: stated the EDA is in favor of finding a solution and asked the EDA for their feelings on the direction moving forward and if it would be helpful for the EDA to meet with the neighboring residents. Moe: commented that the property owners do not have a development to present at this time but would take feedback from a meeting with city and/or residents before presenting a project in the future. Oberg: encouraged the city to consider approving projects that will serve the community best. Johnson: stated the Jeffers Foundation would be willing to meet with neighboring residents and questioned what type of meeting format would beneficial and which city representatives (Planning Commission, EDA, City Council, other) should be invited to attend. McCabe: suggested staff provide the Jeffers Foundation with list of land uses permitted within the city’s gen- eral business use district. The developers could then review the list and identify which land uses they may potentially like to see on the property. The list could then be referenced in a conversation with the neighboring property owners and ultimately as the basis for a future PUD amendment to clearly identify the land uses the city would approve for the property. Chromy: stated the EDA and staff will continue to look at possibilities and there will be further discussion of this topic in the future. B. Preliminary 2018 EDA Budget McCabe: presented a draft 2018 EDA budget for consideration and highlighted the differences between the proposed 2018 budget and the approved 2017 budget. 3 Boyles: commented that staff received direction from the Council to reduce the budget. One alternative to reduce the budget is to utilize EDA reserves in 2018. Mr. Boyles added previous EDAs chose to maintain reserve balances. Chromy: stated the EDA budget has decreased over the past few years. Braid: felt that EDA was moving in the wrong direction by reducing its budget. Mr. Braid suggested increasing the budget back to 2016 levels and added it is important for the EDA to build a reserve. Braid: following EDA discussion about building a reserve fund to acquire properties, commented that if time is a factor, the EDA could potentially enter into purchase agreements which would be contingent upon ap- praisal and City Council approval. Briggs: stated that if the EDA sees merit in acquiring property then the EDA should prepare a report to that effect for Council consideration. Mr. Briggs commented on the potential use of general fund reserves as a source of funding to build an EDA reserve. Boyles: offered another option of the one-time use of general fund reserves to build an EDA reserve. Braid: cited the CH21/Hwy 13 project and anticipated costs related to helping businesses affected by con- struction, as well as streetscaping opportunities and potential property acquisitions as reasons the EDA budget should be increased. MOTION BY BRAID, SECONDED BY BRIGGS DIRECTING STAFF TO PREPARE A BUDGET FOR EDA CONSIDERATION INLCUDING A LEVY OF $155,000 AND NO IMPACT TO THE RESERVE FUND BAL- ANCE. Ayes by Chromy, Briggs, Braid, Sheehan-Kerber and Boucher-Hoese. The motion carried 5-0. MOTION BY BRIGGS, SECONDED BY SHEEHAN-KERBER DIRECTING STAFF TO CREATE A PRO- CESS FOR REPEATING ALLOCATION OF GENERAL FUND RESERVE FUNDS, TO BE PRESENTED TO THE CITY COUNCIL FOR CONSIDERATION, FOR PROPERTY ACQUISITION, CH21/HWY 13 BUSINESS IMPACT ASSISTANCE AND DOWNTOWN BEAUTIFICATION, FOR THE EXPRESS PURPOSE OF PROVIDING THE EDA WITH RESOURCES TO ACCOMPLISH THEIR GOALS AND OBJECTIVES AS OUT- LINED AND AGREED UPON BY THE CITY COUNCIL. Ayes by Chromy, Briggs, Braid, Sheehan-Kerber and Boucher-Hoese. The motion carried 5-0. C. C-3, Business Park Exterior Building Materials McCabe: summarized a request the Council received during a recent Public Forum where a resident re- quested the Council consider relaxing the building design standards in the C-3, Business Park Use District to allow the use of uninsulated metal panels as a permitted exterior building material. EDA Members: discussed the request and did not support the use of an uninsulated metal panel as a permit- ted exterior material in the C-3 use district. The EDA commented on consistency in design and durability with other business in the business park and concerns from other property owners with more costs in building. 9. OTHER BUSINESS a. Commissioner Comments i. Strategic Property Acquisition and Downtown Development Chromy: commented on the potential benefits of a connection to and promotion of the history of downtown Prior Lake. Options included adding legacy plaques to buildings, providing a history of property ownership, front façade improvements tying into the historic appearance of down- town. 4 EDA Members: supported the idea of enhancing the connection to the past in downtown with façade improvements and other programs. Chromy: encouraged the EDA to proceed with the downtown improvements prior to the antici- pated construction projects in 2019. MOTION BY CHROMY, SECONDED BY BOUCHER-HOESE DIRECTING STAFF TO EX- PLORE POSSIBILITIES AND REPORT BACK RELATED TO DOWNTOWN DESIGN GUIDE- LINES, LEGACY, PLAQUES, Ayes by Chromy, Briggs, Braid, Sheehan-Kerber and Boucher- Hoese. The motion carried 5-0. 10. ADJOURNMENT MOTION BY BRIGGS, SECONDED BY BOUCHER-HOESE, TO ADJOURN THE MEETING. With all in favor, the meeting adjourned at 6:08 p.m. ___________________________ Frank Boyles, Executive Director 4646 Dakota Street SE Prior Lake, MN 55372 ECONOMIC DEVELOPMENT AUTHORITY AGENDA REPORT MEETING DATE: September 11, 2017 AGENDA #: 4A PREPARED BY: Casey McCabe, Community Development Director AGENDA ITEM: EDA REVENUE & EXPENDITURE REPORT (8/31/17) DISCUSSION: Introduction The purpose of this consent agenda item is to review the 2017 Revenue & Expendi- ture Report for the EDA through August 31, 2017. History EDA Commissioners requested monthly financial reports at each meeting. This al- lows the EDA to view revenues and expenditures on a frequent basis. Current Circumstances There was no unanticipated revenue or expenditure activity in August. Conclusion EDA members receive monthly financial reports of revenues and expenditures. ISSUES: This document provides a summary of activities associated with costs as budgeted by the EDA on a monthly basis. FINANCIAL IMPACT: None. ALTERNATIVES: 1. Motion and a second, under the Consent Agenda, to accept the EDA 2017 Rev- enue & Expenditure Report through August 31, 2017. 2. Remove this item from the consent agenda for additional discussion. RECOMMENDED MOTION: Alternative #1 ATTACHMENTS: 1. EDA 2017 Revenue & Expenditure Report REVENUE AND EXPENDITURE REPORT FOR CITY OF PRIOR LAKE 1/2Page : 09/06/2017 05:19 PM User: cmccabe DB: Prior Lake PERIOD ENDING 08/31/2017 % BDGT USED AVAILABLE BALANCE ACTIVITY FOR MONTH 08/31/2017 YTD BALANCE 08/31/2017 2017 AMENDED BUDGETDESCRIPTIONGL NUMBER Fund 240 - EDA SPECIAL REVENUE FUND Revenues Dept 00000.00-GENERAL 51.41 68,031.43 0.00 71,968.57 140,000.00 Current Property Taxes - General Purpos240-00000.00-31010.00 0.00 0.00 0.00 0.00 0.00 Market Value Credit Aid240-00000.00-33423.00 0.00 0.00 0.00 0.00 0.00 Administrative Charges240-00000.00-34111.00 63.82 904.53 6.01 1,595.47 2,500.00 Interest Earnings240-00000.00-36210.00 100.00 317.53 0.00 (317.53)0.00 Unrealized Inv.Gain(Loss)240-00000.00-36225.00 0.00 0.00 0.00 0.00 0.00 Transfer from Other Funds240-00000.00-39203.00 51.40 69,253.49 6.01 73,246.51 142,500.00 Total Dept 00000.00-GENERAL Dept 46500.00-ECONOMIC DEVELOPMENT 0.00 0.00 0.00 0.00 0.00 County-City Aids/Grants - Operating EDA240-46500.00-33610.14 100.00 (5,000.00)0.00 5,000.00 0.00 Prof Service Fee Deposit - EDA240-46500.00-36220.14 100.00 (5,000.00)0.00 5,000.00 0.00 Total Dept 46500.00-ECONOMIC DEVELOPMENT Dept 46503.00-TECH VILLAGE INCUBATOR 61.48 3,274.15 766.67 5,225.85 8,500.00 Facility Rental - EDA240-46503.00-34760.02 61.48 3,274.15 766.67 5,225.85 8,500.00 Total Dept 46503.00-TECH VILLAGE INCUBATOR 55.28 67,527.64 772.68 83,472.36 151,000.00 TOTAL REVENUES Expenditures Dept 46500.00-ECONOMIC DEVELOPMENT 40.93 56,932.26 0.00 39,440.74 96,373.00 Wages - Full Time240-46500.00-51100.01 51.67 1,450.00 250.00 1,550.00 3,000.00 Wages - Commissioners240-46500.00-51100.05 100.00 (1,085.14)0.00 1,085.14 0.00 Overtime - Full Time240-46500.00-51110.01 0.00 0.00 0.00 0.00 0.00 Sick Leave - Buy Down240-46500.00-51208.01 0.00 0.00 0.00 0.00 0.00 Accrued Comp Time240-46500.00-51301.00 41.61 276.75 0.00 197.25 474.00 Compensated Absences240-46500.00-51400.00 41.64 3,541.79 15.50 2,527.21 6,069.00 Social Security Contributions240-46500.00-51450.00 41.65 827.95 3.62 591.05 1,419.00 Medicare Contributions240-46500.00-51451.00 42.36 4,136.55 0.00 3,039.45 7,176.00 PERA Contributions240-46500.00-51460.00 38.12 5,766.30 0.00 3,552.70 9,319.00 Health Insurance240-46500.00-51470.00 42.71 137.50 0.00 102.50 240.00 Retiree HCSP Contributions240-46500.00-51472.00 41.67 280.00 0.00 200.00 480.00 Dental Insurance240-46500.00-51473.00 41.75 36.70 0.00 26.30 63.00 Life Insurance240-46500.00-51474.00 61.68 164.00 0.00 264.00 428.00 Workers Compensation Insurance240-46500.00-51477.00 0.00 250.00 0.00 0.00 250.00 Office Supplies240-46500.00-52010.00 64.00 900.00 40.00 1,600.00 2,500.00 Legal Services240-46500.00-53020.00 0.00 20,000.00 0.00 0.00 20,000.00 Professional Services - General240-46500.00-53100.80 0.00 250.00 0.00 0.00 250.00 Telecommunications240-46500.00-53210.00 14.00 860.00 0.00 140.00 1,000.00 Training and Employee Development240-46500.00-53310.10 0.00 500.00 0.00 0.00 500.00 Required Notice Publication240-46500.00-53510.00 0.00 750.00 0.00 0.00 750.00 Memberships and Subscriptions240-46500.00-54310.00 0.00 1,034.00 0.00 0.00 1,034.00 Miscellaneous Expense240-46500.00-54320.00 35.89 97,008.66 309.12 54,316.34 151,325.00 Total Dept 46500.00-ECONOMIC DEVELOPMENT Dept 46503.00-TECH VILLAGE INCUBATOR REVENUE AND EXPENDITURE REPORT FOR CITY OF PRIOR LAKE 2/2Page : 09/06/2017 05:19 PM User: cmccabe DB: Prior Lake PERIOD ENDING 08/31/2017 % BDGT USED AVAILABLE BALANCE ACTIVITY FOR MONTH 08/31/2017 YTD BALANCE 08/31/2017 2017 AMENDED BUDGETDESCRIPTIONGL NUMBER Fund 240 - EDA SPECIAL REVENUE FUND Expenditures 4.12 239.71 0.00 10.29 250.00 Office Supplies240-46503.00-52010.00 0.00 500.00 0.00 0.00 500.00 Small Equipment - General240-46503.00-52400.10 8.00 460.00 0.00 40.00 500.00 Legal Services240-46503.00-53020.00 0.00 0.00 0.00 0.00 0.00 Professional Services - Software Design240-46503.00-53100.60 17.27 1,654.66 0.00 345.34 2,000.00 Telecommunications240-46503.00-53210.00 0.00 2,250.00 0.00 0.00 2,250.00 Rent Subsidies240-46503.00-54095.00 0.00 2,500.00 0.00 0.00 2,500.00 Business Assistance240-46503.00-54100.00 67.50 325.00 0.00 675.00 1,000.00 Memberships and Subscriptions240-46503.00-54310.00 8.53 457.33 0.00 42.67 500.00 Miscellaneous Expense240-46503.00-54320.00 0.00 0.00 0.00 0.00 0.00 Building & Building Improvements240-46503.00-55520.00 0.00 0.00 0.00 0.00 0.00 Furniture and Office Equipment240-46503.00-55560.00 0.00 0.00 0.00 0.00 0.00 Machinery and Equipment240-46503.00-55570.00 11.72 8,386.70 0.00 1,113.30 9,500.00 Total Dept 46503.00-TECH VILLAGE INCUBATOR 34.47 105,395.36 309.12 55,429.64 160,825.00 TOTAL EXPENDITURES 285.42 (37,867.72)463.56 28,042.72 (9,825.00)NET OF REVENUES & EXPENDITURES 34.47 105,395.36 309.12 55,429.64 160,825.00 TOTAL EXPENDITURES 55.28 67,527.64 772.68 83,472.36 151,000.00 TOTAL REVENUES Fund 240 - EDA SPECIAL REVENUE FUND: 4646 Dakota Street SE Prior Lake, MN 55372 ECONOMIC DEVELOPMENT AUTHORITY AGENDA REPORT MEETING DATE: September 11, 2017 AGENDA #: 4B PREPARED BY: Casey McCabe, Community Development Director AGENDA ITEM: DEVELOPMENT UPDATE (8/31/2017) DISCUSSION: Introduction The purpose of this consent agenda item is to review the residential and com- mercial development update as of August 31, 2017. History EDA Commissioners requested an update of residential and commercial activity at each meeting. Conclusion The attached memorandum provides a summary of residential and commercial development in the City of Prior Lake. ALTERNATIVES: RECOMMENDED MOTION ATTACHMENT: 1. Motion and a second, under the Consent Agenda, to accept the Develop- ment Update through August 31, 2017. 2. Remove this item from the consent agenda for additional discussion. Alternative No. 1. 1. Development Update (to be provided at the Sept. 11 meeting) 4646 Dakota Street SE Prior Lake, MN 55372 ECONOMIC DEVELOPMENT AUTHORITY AGENDA REPORT MEETING DATE: September 11, 2017 AGENDA #: 7A PREPARED BY: Casey McCabe, Community Development Director AGENDA ITEM: RESOLUTION TO APPROVE THE PROPOSED 2018 EDA TAX LEVY AND BUDGET DISCUSSION: Introduction The purpose of this agenda item is to consider approving a proposed 2018 EDA tax levy and budget. Staff has provided a resolution for approval. History The EDA’s 2017 budget was approved by the City Council last December to in- clude the following primary factors: 1. The budget included a special EDA tax levy of $140,000. 2. The budget included 50% personnel support for CD Director and CD Spe- cialist. 3. The budget included $9,500 in expenditures and $8,500 in revenues for Technology Village. 4. $9,825 of EDA reserves was used to balance the budget. 5. The total 2017 EDA budget was $160,825. 6. The 2016 fiscal year ended with EDA reserves of $203,362. Current Circumstances City staff proposed a draft 2018 budget for EDA review during the August 14, 2017 meeting, which is summarized as follows: 1. The tax levy remains at $140,000. 2. Revenues of $7,820 are anticipated from Technology Village leases which will offset the proposed Technology Village expenses of $7,820. 3. Technology Village expenses do not include a rent subsidy for Phase II program participants. 4. Use of EDA budget reserves is proposed to be $3,077 to balance the budget. 5. $20,000 is budgeted for Professional Services. Following the proposed levy and budget discussion on August 14th, the EDA di- rected staff to prepare a budget for consideration which increased the levy from $140,000 to $155,000 to bring the levy amount in-line with the 2016 EDA budget. Following the August EDA meeting, the City Council conducted a work session to discuss the 2018 city budget and the Council did not support increasing the EDA levy from $140,000 to $155,000. Instead of increasing the levy amount, the Coun- 2 ISSUES: cil suggested the EDA prepare a report for Council consideration which would cre- ate a process for a potentially repeating allocation of general fund reserve funds for the EDA in future years for property acquisition, CH21/Hwy 13 business impact assistance, downtown beautification and other economic development initiatives. The City Council has established guidelines to ensure the city to maintains a suf- ficient general fund reserve balance. In years where the general fund reserve balance exceeds the established guideline, the EDA may be able to request a percentage of the reserve funds to build the EDA fund and be better positioned to acquire property on behalf of the city, establish storefront façade improvement programs, provide financial assistance to encourage desirable commercial (re)de- velopment or other economic development initiatives. Based on City Council direction, staff has not prepared a revised EDA budget which would have increased the levy from $140,000 to $155,000. The EDAC has requested a budget allocation of $750 for communication purposes in 2018. Instead of creating a line item within the EDA budget, staff has proposed this funding will be made available to the EDAC from the EDA Professional Ser- vices Fund. Based on EDA direction, staff will prepare a report for EDA and Council consider- ation related to a potentially annual allocation of general fund reserves to the EDA. FINANCIAL IMPACT: As identified under Current Circumstances. The approved 2018 EDA budget will be forwarded to the City Council for review and approval. ALTERNATIVES: 1. Motion and a second to approve a resolution approving the proposed 2018 EDA tax levy of $140,000 and budget of $153,597, or as further amended by the EDA. 2. Provide direction to staff and continue discussion at a future meeting. RECOMMENDED MOTION: Alternative #1. ATTACHMENTS: 1. Proposed 2018 EDA budget ECONOMIC DEVELOPMENT AUTHORITY 2018 Proposed Budget Comments Revenues / Sources: Intergovernmental revenues 33010 Property Taxes 155,000$ 140,000$ 140,000$ EDA Tax Levy 33610 Grant Revenue - - Charges for Services 34760 Incubator Leases 10,000 8,500 7,820 85% of Expected Occupancy ($9,200) xxxxx Revolving Loan Administration - - - Miscellaneous revenues 36210 Interest Earnings - 2,500 2,700 xxxxx SAC Loan Interest 500 - - 36225 Unrealized Inv. Gain (Loss)- - - Transfers from Other Funds xxxxx EDA Reserves - - Total Revenues / Sources 165,500$ 151,000$ 150,520$ Expenditures / Uses: 46500 Economic Development 101 Personnel 123,225$ 125,041$ 120,277$ 50% CD Director 50% new Planner 201 Office Supplies 250 250 250 304 Legal Fees 2,500 2,500 2,500 314 Professional Services 24,350 20,000 20,000 321 Communications 250 250 250 331 Training & Certification 1,200 1,000 500 351 Legal Notices 500 500 250 433 Dues & Subscriptions 750 750 750 437 Miscellaneous 750 1,034 1,000 xxx SAC Deferral Loans Issued - - - SUBTOTAL 153,775 151,325 145,777 46503 Technology Village Incubator 201 Office Supplies 500 250 250 Small Equipment - General - 500 500 304 Legal Fees - 500 500 309 Software Design - - - 321 Communications 5,000 2,000 2,000 433 Dues & Subscriptions 2,500 1,000 1,000 437 Miscellaneous 2,500 500 500 520 Building & Structures - - - 560 Furniture & Fixtures 1,000 - - 580 General Equipment 1,000 - 1,250 xxx Business Assistance 3,000 2,500 1,820 xxx Rent Subsidies 12,150 2,250 - SUBTOTAL 27,650 9,500 7,820 Total Expenditures / Uses 181,425$ 160,825$ 153,597$ - Use of Reserves (15,925) (9,825) (3,077) 12/31/16 Reserve Balance = $203,362 2016 Budget 2017 Budget L:\17 FILES\17 EDA\09 11 2017 EDA Meeting\09 11 2017 EDA Report 7A_Attach1 Draft : 2018 Proposed-8.14.17 9/7/2017 RESOLUTION 17-02 EDA A RESOLUTION APPROVING THE PROPOSED 2018 ECONOMIC DEVELOPMENT AUTHORITY TAX LEVY AND BUDGET Motion By: Second By: WHEREAS, State Statute 469.107 subd. 1 provides that a city may, at the request of the Economic Development Authority, levy a tax in any year for the benefit of the authority in an amount not to exceed 0.01813 percent of taxable market value; and WHEREAS, The EDA proposes a 2018 tax levy for economic development purposes in the amount of $140,000; and WHEREAS, The EDA proposes a 2018 annual budget in the amount of $153,597. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE ECONOMIC DEVELOPMENT AUTHORITY OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The EDA requests that the Prior Lake City Council levy a special tax of $140,000 to be collected in 2018 pursuant to Minnesota Statutes 469.107. 3. The EDA requests that the Prior Lake City Council adopt the 2018 annual budget in the amount of $153,597. PASSED AND ADOPTED THIS 11th DAY OF SEPTEMBER 2017. VOTE Chromy Braid Sheehan- Kerber Briggs Boucher- Hoese Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ ______________________________ Frank Boyles, Executive Director 4646 Dakota Street SE Prior Lake, MN 55372 ECONOMIC DEVELOPMENT AUTHORITY AGENDA REPORT MEETING DATE: September 11, 2017 AGENDA #: 8A PREPARED BY: Casey McCabe, Community Development Director AGENDA ITEM: CH21 CORRIDOR STUDY PRESENTATION DISCUSSION: Introduction Chris Chromy, Principal Transportation Engineer with Bolton & Menk, will be in attendance to provide an update of the CH21 corridor study and the alternatives that were presented at a joint Prior Lake City Council / Scott County Board meeting on September 7, 2017. History The intersection of TH13/CH21 includes two minor arterials that accommodate traffic within the City of Prior Lake and acts as a regional connection to cities in Scott County and the greater Twin Cities region. For years, the TH13/CH21 intersection has been identified as needing improve- ment. The current intersection design poses safety and operational concerns and lacks the capacity to move traffic efficiently, both for today and in the long term. The intersection has been studied multiple times without finding a solution suitable to all project partners. In 2005, Scott County completed the Highway 21 Corridor Study, which created a long-term concept plan for the CH21 corridor between CH82 and CH87 within the City of Prior Lake. This study produced a recommended alternative for the corridor based on considerations of safety, mobility, access, and economic vitality. While the plan was adopted by the County Board of Commissioners, significant concerns were raised, including that the access to and economic vitality of downtown Prior Lake needed more consideration and that more options should be evaluated. As part of the preliminary design process, Scott County, in cooperation with the City of Prior Lake and MnDOT, is revisiting the analysis of alternatives, particularly for the area around the TH13/CH21 and CH21/Main Avenue NE intersections. Current Circumstances On September 7th, the City Council and County Board held their third joint work session on the 13/21 project. The public was invited to attend and the Council and Board reviewed several potential project alternatives for the first time. Conclusion City staff asked Mr. Chromy to attend the September 11th meeting to review the proposed alternatives with the EDA and EDAC members who were available to attend. 2 There will be several pop-up meetings in the coming weeks to receive public com- ment and answer questions, including September 14th at the Veteran’s Harvest Market and on September 18th at the Fall Community Fest. In addition, the second public open house will be held on October 10, 2017 from 4:30-7:30 pm at Prior Lake City Hall. ALTERNATIVES: RECOMMENDED MOTION: 1. Receive the report from Mr. Chromy and ask questions with respect to each proposal and the anticipated impact upon downtown area commerce today and in the future. Alternative 1. 4646 Dakota Street SE Prior Lake, MN 55372 ECONOMIC DEVELOPMENT AUTHORITY AGENDA REPORT MEETING DATE: September 11, 2017 AGENDA #: 8B PREPARED BY: Casey McCabe, Community Development Director AGENDA ITEM: EDAC UPDATE & BUSINESS EVENT FUNDING REQUEST DISCUSSION: Introduction The purpose of this agenda item is to provide the EDA with an update of EDAC activity and request the EDA provide funding from its 2017 Professional Services Fund to support the EDAC’s fall business event. History The EDA has previously supported four EDAC Business Mixer events. The primary purpose of these events has been to provide business leaders with an opportunity to share their concerns, suggestions or opinions regarding business development in the city with EDAC members, elected and appointed officials and city staff. Current Circumstances Fall Business Event - The EDAC is proposing to hold a fall business event on October 12th at The Wilds and have established a subcommittee of its members to plan the event. The EDAC is requesting the EDA provide up to $1,000 from its Professional Services Fund to support the event. These funds will be used for event related mate- rials and refreshments. Name Change - Based on a suggestion from a City Council member, the EDAC has discussed changing the name of their committee. The committee has considered sev- eral names and at their last meeting voted to recommend changing their name to the Business Engagement Committee. The group felt this name helped clarify the com- mittee’s purpose and the name compliments the newly formed Citizen Engagement Committee. Conclusion The EDAC (hopefully soon to be BEC) is requesting EDA approval of a funding allo- cation to support the fall business event as well as EDA approval of the committee name change. FINANCIAL IMPACT: The EDAC is requesting an amount not to exceed $1,000 for this event. The EDA 2017 Professional Services Fund has a balance of $20,000. ALTERNATIVES: 1. Motion and a second to allocate an amount not to exceed $1,000 from the 2017 EDA Professional Services Budget for the 2017 fall business event. 2. Motion and a second to approve a subcommittee name change from Economic Development Advisory Committee to Business Engagement Committee (BEC). 3. Motion and a second to deny the EDAC’s request to allocate funds for the 2017 fall business event. 4. Motion and a second to deny the EDAC’s request to change the committee name. 5. Provide direction to staff and continue discussion at a future meeting. RECOMMENDED MOTION: Alternatives #1 and #2.