Loading...
HomeMy WebLinkAboutAgenda & Minutes 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 REGULAR COUNCIL MEETING AGENDA r i September 6, 2005 \ i i 7:00 pm I Fire Station No. 1 1. CALL TO ORDER and PLEDGE OF ALLEGIANCE: 7:00 P.M. 2. PUBLIC FORUM: The Public Forum is intended to afford the public an opportunity to address concerns to the City Council. The Public Forum will be no longer than 30 minutes in length. Items to be considered as part of the Council's regular agenda may not be addressed at the Public Forum. Topics of discussion are also restricted to City governmental topics rather than private or political agendas. The City Council will not take formal action on issues presented during the Public Forum. 3. APPROVAL OF AGENDA: 4. CONSIDER APPROVAL OF AUGUST 15, 2005, MEETING MINUTES: 5. CONSENT AGENDA: Those items on the Council Agenda which are considered routine and non- controversial are included as part of the Consent Agenda. Unless the Mayor, a Councilmember, or member of the public specifically requests that an item on the Consent Agenda be removed and considered separately, Items on the Consent Agenda are considered under one motion, second and a roll call vote. Any item removed from the Consent Agenda shall be placed on the City Council Agenda as a separate category. A. Consider Approval of Invoices to be Paid. B. Consider Approval of an Ordinance Amendment to Section 301 of the City Code Relating to Liquor Control. C. Consider Approval of a Resolution Authorizing Full and Final Payment to Carl Bolander and Sons Co. for the 2003-2004 Lift Station Rehabilitation Project (#03-05). D. Consider Approval of a Resolution Approving the Common Interest Community Number 1111 (Jeffers South Condominium) Fifth Supplemental CIC Plat. E. Consider Approval of the July Animal Warden Report. F. Consider Approval of a Temporary On-Sale 3.2 Malt Liquor License for the Prior Lake Wrestling Club. G. Consider Approval of a Resolution Approving Full and Final Payment to Prior Lake Blacktop for the 2004 . Trail Improvement Project. H. Consider Approval of a Resolution Approving Full and Final Payment to Mark J. Traut Wells, Inc. for Construction of a Test Well for Wells 8 and 9 (#05-02). I. Consider Approval of a Temporary On-Sale Intoxicating Liquor License for the Church of St. Michael. www.cityofpriorlake.com Phone 952.447.4230 / Fax 952.447.4245 6. ITEMS REMOVED FROM CONSENT AGENDA: 7. PUBLIC HEARINGS: 8. PRESENTATIONS: A. Report Regarding Mail Tube Installation on Mailbox Posts. B. Centerpoint Energy Community Partnership Grant Program - Connie Hargest. C. Park, Athletics and Recreation Facilities Long Range Planning Task Force. D. Introduce New Planner - Jeffrey Matzke 9. OLD BUSINESS: A. Consider Approval of a Resolution Accepting Bids and Awarding the City's Standardized Contract for Wells 8 and 9 as Identified in the 2005-2009 Capital Improvement Program. S. Consider Approval of a Resolution Approving a Final Report on the Downtown Falfade Improvement and Extending the Deadline for the IVEX Falfade Improvement. C Consider Approval of a Resolution Approving the Final Plat for Deerfield Industrial Park 5th Addition. 10. NEW BUSINESS: A. Consider Approval of a Resolution Adopting Proposed 2006 City Budgets and Certifying Preliminary 2006 City of Prior Lake Property Tax Levy to Scott County Department of Taxation. B. Consider Approval of a Resolution Authorizing Staff to Complete Jeffers South Trail Improvements as Part of 2005 Trail Improvement Project. C. Consider Approval of an Ordinance Amending Section 701 Relating to Public Parks. 11. OTHER BUSINESS/COUNCILMEMBER REPORTS: A. Community Events 12. ADJOURNMENT 16200 Eagle Creek Avenue S.E. Prior Lake, MN 55372-1714 DRAFT REGULAR COUNCIL MEETING MINUTES August 15, 2005 CALL TO ORDER AND PLEDGE OF ALLEGIANCE: Present were Mayor Haugen, Councilmembers Fleming, LeMair, Petersen and Zieska, City Manager Boyles, City Attorney Pace, Planning Director Kansier, Public Works Director Albrecht, Communications Coordinator Oster, Parks Supervisor AI Friedges, and Administrative Assistant Green. PUBLIC FORUM: The Public Forum is intended to afford the public an opportunity to address concerns to the City Council. The Public Forum will be no longer than 30 minutes in length. Items to be considered as part of the Council's regular agenda may not be addressed at the Public Forum. Topics of discussion are also restricted to City governmental topics rather than private or political agendas. The City Council will not take formal action on issues presented during the Public Forum. Boyles: Reviewed the concept of the Public Forum. APPROVAL OF AGENDA: MOTION BY FLEMING, SECONDED BY PETERSEN TO APPROVE THE AGENDA AS PRESENTED. VOTE: Ayes by Haugen, Fleming, LeMair, Petersen and Zieska. The motion carried. APPROVAL OF MEETING MINUTES MOTION BY LEMAIR, SECONDED BY ZIESKA TO APPROVE THE AUGUST 1, 2005, MEETING MINUTES AS PRESENTED. VOTE: Ayes by Haugen, Fleming, LeMair, and Zieska. Petersen abstained due to his absence at the August 1 meeting. CONSENT AGENDA: A. Consider Approval of Invoices to be Paid. B. Consider Approval of Treasurer's Report. C. Consider Approval of Building Permit Report. D. Consider Approval of Resolution 05.143 Authorizing the Mayor and City Manager to Execute a Short-form Development Agreement for Jeffers Pond Elementary School. E. Consider Approval of Monthly Fire Call Report. F. Consider Approval of Resolution 05.144 Authorizing Full and Final Payment to McNamara Contracting, Inc. for the 2003 Street Improvement Project (City Project #03-11). G. Consider Approval of a Cigarette License for Kwik Trip, Inc. H. Consider Approval of Resolution 05.145 Authorizing the Mayor and City Manager to Execute a Short-form Purchase Agreement for a 7' X 145' Strip of Land from L.B.J. Grain. Councilmember Zieska requested that item G, Consider Approval of a Cigarette License for Kwik Trip, Inc., be removed from the consent agenda. MOTION BY PETERSEN, SECONDED BY LEMAIR TO APPROVE THE CONSENT AGENDA WITH THE REMOVAL OF ITEMG. VOTE: Ayes by Haugen, Fleming, LeMair, Petersen and Zieska. The motion carried. MOTION BY LEMAIR, SECONDED BY PETERSEN TO APPROVE A CIGARETTE LICENSE FOR KWIK TRIP, INC. VOTE: Ayes by Haugen, Fleming, LeMair, and Petersen. Zieska abstained stating a conflict of interest due to his employ- ment with Kwik Trip, Inc. The motion carried. www.cityofpriorlake.com Phone 952.447.4230 / Fax 952.447.4245 City Council Meeting Minutes August 1, 2005 Draft PUBLIC HEARINGS: Consider Approval of the Issuance of an Off-Sale Non-Intoxicating Liquor License for Kwik Trip, Inc. City Manager Boyles presented the proposed licensing and noted the store is scheduled to open September 2005. Zieska announced he would abstain due to a conflict of interest because he is employed by Kwik Trip, Inc. MOTION BY PETERSEN, SECONDED BY FLEMING TO OPEN THE PUBLIC HEARING. VOTE: Ayes by Haugen, Fleming, LeMair, and Petersen. Zieska abstained. The motion carried and the public hearing be- gan at 7:12 p.m. No person at the meeting offered comment. MOTION BY PETERSEN, SECONDED BY FLEMING TO CLOSE THE PUBLIC HEARING. VOTE: Ayes by Haugen, Fleming, LeMair, and Petersen. Zieska abstained. The motion carried and the public hearing closed at 7:13 p.m. Comments: LeMair: Stated he understands the importance of being good stewards of the community and Kwik Trip is a good commu- nityadvocate. Petersen: Supports the license to round out the sale of different products at the Kwik Trip station. Fleming: Supports the license and stated he is aware of some stores in the community being non-compliant in sales to minors. Expressed confidence that Kwik Trip would be in compliance. MOTION BY PETERSEN, SECONDED BY FLEMING TO APPROVE THE OFF-SALE NON-INTOXICATING LIQUOR LICENSE FOR KWIK TRIP, INC. VOTE: Ayes by Haugen, Fleming, LeMair, and Petersen. Zieska abstained. The motion carried. PRESENTATIONS: Concept Plan for Bolger Property (Coen and Partners). Planning Director Kansier identified the property for which the concept plan was being presented and noted areas for which the Council may want to provide direction so the plan can move forward. dik Bolger introduced himself and his brother, Charlie Bolger, as owners of the property and Shane Coen, of Coen and Partners, presented the con- cepts, roadways and platting that have been developed to this point. Direction from the Council was requested, but no action. Comments: Fleming: Stated his interest in pedestrian and vehicular safety and noted there is only so much we can do as a local municipality about what the State mandates. Albrecht: Replied that for State aid standards, the City would have to get variances from the State to install at least the north/south roadway as it is being proposed. Fleming: Asked whether parking density and grade has been reviewed. Albrecht: Staff has looked at the width of streets and the estimated ADT to consider maintenance, safety and parking concerns, which have been communicated to the developers. Coen: Stated that the north/south road has no driveways accessing it, so if width is being used as safety standard - he noted that no cars would be backing out onto it. Stated that reduction of road widths are permitted in sensitive ar- eas according to 2030 comprehensive plan. Would like to pursue aggregate shoulders to reduce road width. Fleming: Restated there is only so much the City can do and is unaware if there is a precedence of granting variances in other developments. 2 City Council Meeting Minutes August 1, 2005 Draft Albrecht: Stated the narrowest variance ever granted is for a 28-foot street and there is a safety issue regarding the design and speed of the street. There are guidelines about recommended recovery zones which are determined by speed, curvature, and curbs. Fleming: Noted his appreciation that the developer tried to get a sense of what the City is trying to do. Petersen: Stated it is hard to consider a narrow street because of parking concerns and assumes the developer feels no need for parking on that street. Coen: Concurred and stated that they would want the streets posted no parking. Petersen: Queried about designation for an area near the lake. Coen: Replied that it is a series of 90-foot lots and a community dock with seven slips. Petersen: Clarified that it is not a launching area. Coen: Agreed and stated the plan was to have no motorized boats at the dock, the bank is too steep to get to the wa- ter at this point and there is a public access nearby. LeMair: Clarified that a community dock meant it was for the residents of this development, not the general community of Prior Lake. Coen: Agreed. Petersen: Commented that Edina has roads without curb and gutter, but Prior Lake wants to have curb and gutter to control the water. Coen: Commented about infiltration swales that direct water to onsite storage. Petersen: Stated that Prior Lake experience without curb and gutter led to water creating washouts that need con- stant repair. Coen: Replied that a lot of times curb and gutter is very appropriate and that adjoining Carriage Hill and Hampton is proposed to have it, but that their engineering studies indicate an infiltration system should be able to take care of the rest of the water on site and provide a different model for Prior Lake to consider for storm water management. LeMair: Stated there were concepts presented such as creativeness, risk taking, and saving trees that he likes. Sug- gested trying to get a park with lake shore and stated he definitely wants a park in the development rather than money contributed to the park fund. Zieska: Stated this is in-fill development that needs to relate to North Shore Oaks, Rolling Oaks, etc., and they would have to lose some of the wooded area to develop it. Agreed that there must be something done for a park. Carriage Hills Parkway must go through and needs to take some local traffic off 42. Hampton Street must be 28 feet or more. Ferndale will be set up as a "right-in, right-out" street. Curb and gutter is City standard. Albrecht: Commented about future City costs when there is no assessable frontage on a street, and that the City needs to meet State aid standards in order to get State aid funding. Coen: Replied that if the City has no desire for alternate infiltration, then the development will use curb and gutter. Boyles: Stated that the City adopted standards set for road width, curb and gutter. Noted that everyone is part of the larger community and the road hierarchy is established to facilitate effective community-wide transportation. Dis- agreed with the implication that the developers approach is better from a watershed and storm water perspective stat- ing the City works on a daily basis with the local watershed and other cooperative arrangements to set water man- agement standards. Stated the City's PUD criteria indicate that the community is to benefit from such developments. He sees nothing in the concept that meets the PUD criteria. He also questioned removal of the woods for housing while the field is left undeveloped. Coen: Stated that the first sentence of planned unit developments in the comprehensive plan says that PUD is a ve- hicle to work with the City to modify setbacks, etc. for the betterment of the community. Boyles: Agreed, and stated that in addition to the developer being able to negotiate, the community-at-Iarge should get something in exchange. Coen: Replied that the development would have more than four miles of trails, undeveloped shoreland and undevel- oped woods along the highway. Haugen: Stated the need to move on with the process, and that the City is looking for consistency in road widths and curbs. Questioned what is meant by a mowed trail. 3 City Council Meeting Minutes August 1, 2005 Draft Coen: Paved trails follow the roads and mowed trails are for mountain biking and cross-country skiing and will be maintained by the association. Haugen: Asked if north/south streets include sidewalks. Caen: Replied that trails are alongside which are mowed on one side and paved on the other. Haugen: Stated that the City needs continuity in infrastructure and curbs, street widths, trails, and sidewalks to meet the City's standards. Coen: Stated the City will like the open space and preservation of shore line that is planned. Haugen: Stated the developer should work with staff and go through the process. Contribution of $5,000 from the Friends of the Library (Dawn Glatzel-Beck). Dawn Glatzel-Beck, President of Friends of the Library, made a presentation of $5,000 to Mayor Haugen and the Council to be used toward installation of doors, openers and HV AC modifications for the library. She commented on the projects that the Friends of the Library undertake such as library programming, visiting authors, book and maga- zine purchases, and the summer reading program; as well as its fund raising efforts. Haugen: Thanked the Friends for their efforts and noted that the door installation would create a more positive envi- ronment for the Library. Beck: Introduced other members of the group. History of Nauck I Felix I Kop Farm (Bill Schmokel) Bill Schmokel, a lifetime resident of Prior Lake, displayed old plat maps and aerial photos of previous City sites, and related the chronological history of ownership of the Nauck / Felix / Kop farm on the Lakefront Park property. Jessie Kop Juola shared stories of her childhood while growing up in the home on that property. Comments: LeMair: Thanked Schmokel for coming to the meeting. Zieska: Thanked Schmokel for sharing the information. Haugen: Thanked Schmokel for mentioning Little Prior Lake and stated his appreciation of the history of the property. Displayed photos of the old wagon bridge and railroad trestle and Schmokel commented on them. Petersen: Commented that he used to water ski through the trestle. OLD BUSINESS: Consider Approval of a Resolution To Authorize Staff to Solicit Quotes and Advertise for Bids for Construction of Concessions I Restroom Building Additions and Remodeling at the Ponds Athletic Complex. Parks Supervisor AI Friedges proposed that City staff act as the general contractor as well as perform some of the demo- lition, grading, painting and staining to reduce the cost. The proposed style of building is similar to the concessionlrestroom building at Thomas Ryan Memorial Park. He displayed photos of the existing building at the Ponds. Comments: LeMair: Stated it was a compelling presentation and acknowledged that it is necessary to have ADA compliance and have proper concession stands at this location. Zieska: Agreed and noted the City has a good track record of such work through the Parks staff. Petersen: Asked if adequate ventilation would dry up the concrete block. Friedges: Replied that currently there is no ventilation in the building. The proposed floors and walls would be tile for eas- ier cleaning and sanitation. Fleming: Asked when the work would be completed. Friedges: Replied it should be ready for spring softball. Haugen: Asked what year the current building was built. Friedges: Replied that it was built in 1981 and the park size has more than tripled since then. 4 City Council Meeting Minutes August 1, 2005 Draft Haugen: Noted this is an investment in our future and ADA compliance creates better availability for persons with disabili- ties. MOTION BY LEMAIR, SECONDED BY FLEMING TO APPROVE RESOLUTION 05-146 AUTHORIZING STAFF TO SOLICIT QUOTES AND ADVERTISE FOR BIDS FOR CONSTRUCTION OF CONCESSIONS/RESTROOM BUILDING ADDITIONS AND REMODELING AT THE PONDS ATHLETIC COMPLEX. VOTE: Ayes by Haugen, Fleming, LeMair, Petersen and Zieska. The motion carried. RECESS Mayor Haugen called a recess at 8:55 p.m. RECONVENE The meeting reconvened at 8:58 P.M. Consider Approval of a Report Recommending How to Commemorate the Nauck I Kop I Felix Farm and the City Hall I School Building. City Manager Boyles commented on options for commemorating the farm and noted the Council previously indicated a preference for building a memorial containing an outline of the original building. City staff identified the probable location of a new intersection and discussed possible uses of the property. It was determined the property is not large enough to ac- commodate an athletic facility, but it would be optimum to build the memorial structure in the existing location since it is at the hub of three trail systems and could be a location for a parking lot, picnic tables, etc. Boyles proposed that funds for the Kop building commemoration be obtained through community fund raising. Comments: LeMair: Asked if a parking lot would be placed at the existing driveway. Boyles: Replied that it would be where the Quonset hut and pole building currently are placed, accessed by a driveway extended from the new intersection. LeMair: Stated there is a need for parking on that side of the park and that it would complement the fishing pier. Stated that he liked the concept of a memorial representing the framework of the building, but would like to see a master plan of how all elements would be placed on the site. He also stated that he liked the idea of incorporating history into it. Zieska: Supports the idea and notes this natural area and the Rotary Gateway garden make "bookends" for the active area of Lakefront Park. Supports moving forward with the historical aspect in city hall when the new building opens. Petersen: Noted that he would go along with the proposed memorial, but is more interested in a place in the new city hall to serve as a historical area with facsimiles that would document the history of Prior Lake. Fleming: Supports the memorial and would like to have the names of the families who lived there on the structure some- how. He also stated he is interested in the capital campaign. Haugen: Noted the proposed memorial does a great job of recognizing the homestead and he supports a parking lot tie to the fishing pier. Stated that Herb Wensmann of Wensmann Homes has verbally committed to a donation of 50% of the funds up to $50,000 to build the memorial. Boyles: Clarified that the Council wants to pursue Option 2, the framework that represents the original building, at its cur- rent location and that a master plan for the whole site should be brought to the Council before action is taken. LeMair: Concurred there should be a master plan, assure the memorial is built in the best spot, and determine if any mate- rials could be reused. Zieska: Asked that the master plan for the memorial site be brought to the Council by the end of 2005 along with a plan for assembling a community committee for the historical component in city hall that could begin its work in the first quarter of 2006. Petersen: Stated the County has a schedule for rebuilding the intersection and the timing of building the memorial needs to be compatible with building the intersection and roadway. Haugen: Stated that the Council concurs. A decision was made to move forward on creating a structure on the property (option #2) and to create an overall plan for the site including a parking lot, picnic area, etc. 5 City Council Meeting Minutes August 1, 2005 Draft City Manager Boyles talked about using walls in the new city hall for memorializing the old city hall and city history, and proposed forming a committee that would complete the walls and plan a historical publication. Fleming: Supports the idea and offered to be on the committee. Petersen: Stated this will be an attachment to the walls and nothing that impacts construction of the building. Zieska: Will support it. LeMair: Will support it. Haugen: Will support it and stated the Council concurs that a committee should be established and a publication created. NEW BUSINESS: Consider Approval of a Resolution Authorizing the Mayor and City Manager to Enter Into a Joint and Cooperative Agreement Between the City and School District 719 Regarding the Development, Maintenance and Usage of City Park Property in Jeffers Pond 1st Addition. Planning Director Kansier proposed a cooperative agreement between the City of Prior Lake and the Prior Lake/Savage Area School District for the construction and maintenance of ball fields near the Jeffers Pond Elementary School. Park land would be used, the school would construct the fields and the City would maintain them. Any future changes to the agree- ment would have to be agreed upon by both City and School. Since school district policy does not allow alcohol and to- bacco usage on school property, the City Council could direct a change to City policy for this particular park. School Super- intendent Westerhaus offered comments on partnerships between the City and School. Comments: LeMair: Supports both the cooperative agreement and changing city policy to disallow alcohol and tobacco at this site. Zieska: Stated this is good use of the property and supports changing city ordinance to make it consistent with usage at the Thomas Ryan Memorial Park. Petersen: Supports the cooperative agreement and changing the city ordinance regarding alcohol and tobacco usage at this park. Fleming: Asked what the annual cost of City maintenance would be. Kansier: Replied that City maintenance would involve mowing, striping, and fertilizing, but does not know the exact cost and believes it will be offset by the school building the field. Haugen: Supports the cooperative agreement and believes the City, school and citizens all win. Pace: Stated a modification to the cooperative agreement should say, " WHEREAS the City and School District each have an interest in providing ball fields and playground equipment to meet the needs of the School District and its stu- dents and the residents of the Community;" Westerhaus: Encouraged the Council to support the cooperative agreement. Acknowledged City Council and staff who helped hammer out the issues and stated he appreciates their efforts. Noted this agreement is a win-win for both the school and the City and that it fits the school and city strategic plan objective of collaboration and cooperation. Stated the School Board will be asked to support the agreement at its August 22 meeting. MOTION BY ZIESKA, SECONDED BY LEMAIR TO APPROVE RESOLUTION 05-147 AUTHORIZING THE MAYOR AND CITY MANAGER TO ENTER INTO A JOINT AND COOPERATIVE AGREEMENT BETWEEN THE CITY AND SCHOOL DISTRICT 719 REGARDING THE DEVELOPMENT, MAINTENANCE AND USAGE OF CITY PARK PROPERTY IN JEFFERS POND 1 ST ADDITION WITH MODIFICATIONS AS INDICATED. VOTE: Ayes by Haugen, Fleming, LeMair, Petersen and Zieska. The motion carried. ADJOURNMENT With no other comments from Council members, a motion to adjourn was made by Fleming and seconded by Petersen. With all in favor, the meeting adjourned at 9:38 p.m. Frank Boyles, City Manager Charlotte Green, Recording Secretary 6