HomeMy WebLinkAbout10 02 2017 SCALE on SCALE and Lakefront Days Discussion Report
Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL WORK SESSION REPORT
MEETING DATE: OCTOBER 02, 2017
AGENDA #: A AND B
PREPARED BY: FRANK BOYLES, CITY MANAGER
PRESENTED BY: PRIOR LAKE MAYOR KIRT BRIGGS
JORDAN COUNCILOR MARK FRANKLIN
AGENDA ITEM: A) SCALE ON SCALE
B) 2018 LAKEFRONT DAYS LEADERSHIP
INTRODUCTION: The purpose of this report is to outline the topics the city council will be
considering at the October 2, 2017 work session.
TOPICS: A) SCALE on SCALE
Earlier this year as new council members assumed their roles, questions
about the value of the Scott County Association for Leadership and
Efficiency (SCALE) arose. Other Scott County area public entities
experienced related questions.
More recently the SCALE Executive Committee members have
acknowledged a long-held belief: SCALE does not do a very good job of
helping new policy makers and staff to understand its value.
As a result, Scott County Administrator Shelton volunteered to work with
SCALE elected officials to update a PowerPoint presentation he had put
together to present to other cities, counties and metropolitan officials.
Mayor Briggs and Councilor Franklin volunteered to work with Shelton to
update the presentation. This work has now been completed.
The Prior Lake City Council will be the first SCALE member to receive this
presentation. I think you will be surprised by the many financial and non-
financial benefits of the organization.
As Scott County Commissioner Jon Ulrich once remarked, “The value of
SCALE is that our first question is how can we do things better together?”
The PowerPoint is attached for your review prior to the meeting. The
council will have the opportunity to ask whatever questions they may have
about SCALE.
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B) 2018 Lakefront Days Leadership
In 2017 the city sought to collect fees for some of the costs it incurred
associated with Lakefront Days.
This change in sponsorship approach has ignited a discussion of how best
to manage Lakefront Days.
Attached is an email prepared by Mayor Briggs following a meeting
between city representatives and the Chamber of Commerce Board
members. The email identifies three different approaches for managing
Lakefront Days.
We are seeking council discussion and direction on the proposed
approach to managing Lakefront Days. Staff members have also been
asked to share their perspectives if asked.
Ultimately the Chamber board will decide on an approach as well.
Regardless of which option chosen, there are opportunities for
collaboration.
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Working Together to
Strengthen Each Other
•SCALE on SCALE•
A Brief History
•Formalized our collaborative
environment in the spring of
2003
•A model of
intergovernmental
cooperation
•Meets monthly
•Membership composition
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Fundamental
Premise
Citizens are generally
indifferent to which local
government is providing a
service as long it is delivered
in what they believe to be the
most efficient and effective
manner.
Governments and institutions
may focus on control and
ownership; citizens generally
do not.
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The mission of SCALE is to explore
new and innovative ways in which
government entities can collaborate
to provide superior services while
making the most of limited
resources.
Relationships
Innovation
Influence
Partnerships
Education
Leadership
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Strategic
Priorities
Service
Delivery
Consolidation of services
and/or sharing of
resources to provide
superior services at the
lowest, total cost, to
our taxpayers.
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Accomplishments
Accomplishments
Local Government Network
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Accomplishments
Social Host Ordinance
•An ordinance to discourage underage possession and consumption
of alcohol, even if done within the confines of a private residence,
and intends to hold persons criminally responsible who host events
or gatherings where persons under the age of 21 possess or consume
alcohol, regardless of whether the person hosting the event or
gathering supplies the alcohol.
•Ordinance has been adopted by all seven Scott County cities and
Scott County.
Transportation
Improve transit and
transportation
infrastructure and
services that enhance
access and mobility,
encourage business
development and
manage costs.
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Accomplishments
Unified Transit Plan
Expansion in our transit system: Southbridge, Eagle Creek and
Marschall Road transit stations; Transit Mergers – “SmartLink” &
MVTA combined with transit studies and expanded funding
Accomplishments
Transportation Funding and Road Projects
Passage of Wheelage and Transportation Sales Taxes
Significant improvements either completed or in process:
Interchanges at 494 & 169, 13 & 101, CR 42 & CR 17, 13 & CR 5,
169 & CR 69, 169 & Hwy 41
Highway 101 river crossing – out of flood plain & expanded to 4 lane
County Road 83 – expanded to 4 lane
County Road 21 – extended from CR 42 to US 169
County Road 17 – expanded to 4 lane
County Road 44 – expanded to 4 lane
County Road 42 & Highway 13 Intersection Improvements
County Road 21 & Highway 13 Intersection Improvements
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Economic
Development
Create a supportive
business
environment that
attracts and retains
business across all of
Scott County.
Unified Economic
Development, Land Use
and Transportation
Plan & Charter
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The Charter was designed to build upon
the principles that we already support
through SCALE
•Collaboration
•Partnering
•Commitment to quality
•The desire to achieve cost efficiencies
•Improving effectiveness
•Maximizing our resources
•Job opportunities
•Improved public safety
•Mobility ‐Making it easier to get to and from
•Tax base enhancement
•Sustainable economic growth
•Improvement in the quality of life for our
residents
These principles include:
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Accomplishments
Accomplishments
First Stop Shop
Company Sector Investment Jobs
Emerson Electronics/Manufacturing $71 million 500
VA Clinic Expansion Health Care Unknown 20
Compass Data center $94.7 million 20
Rub Inc. Distribution $7 million 10
Minger Construction Construction $6 million 40
Datacard Group Technology $27 million 860
Shutterfly Manufacturing $60.8 million 329
Badger Hill Brewing Brewery Unknown 8
Medical Disposal System Medical Disposal Unknown 7
Gresser Company Construction $8 million 130
Lady A’s Cupcakes Food Unknown 1
Minneapolis Oxygen Medical Unknown 10
Cedar Brook Garden Center Retail Unknown 6
Farmers Edge Precision Consulting Services Unknown 24
Amazon Fulfillment Center $220 million 1000
Recovery Technology Solutions Recycling $20 million 22
Secure Base Consulting Center Services Unknown 42
Farmhouse Market Agrigulture Unknown 3
Ridgeview Medical Center Medical Unknown 20
TOTAL $514.5 million 3,052
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Why SCALE?
Timing was and is everything!
Opportunities and challenges lay ahead of us!
Never before (at least in recent history) have we been
able to assemble in one room the spirit of
collaboration that now exists as a result of SCALE.
Never before have we been able to achieve the level of
“trust” that we now have between our members.
Never before have we all been on the same page in
terms of the status of our comprehensive plans.
How does each jurisdiction benefit
from this effort?
…has helped to identify and provide an understanding of the opportunities and
constraints within each community and comprehensive plan;
…has allowed us to identify the cost factors related to the concept of providing
sustainable economic growth within Scott County as a whole;
…has improved our understanding of the relationships between our
communities and comprehensive plans; and
…has helped support a framework and funding that provides for enhanced
economic opportunities, infrastructure efficiencies, and improved the quality
of life for Scott County residents.
This process:
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SCALE
by the
Numbers
SCALE Expenditures by Entities
Contribution RTF Total
BELLE PLAINE $3,000.00 $7,311.00 $10,311.00
ELKO NEW MARKET $2,000.00 $5,332.00 $7,332.00
JORDAN $3,000.00 $6,220.00 $9,220.00
NEW PRAGUE $2,100.00 $5,003.00 $7,103.00
PRIOR LAKE $15,000.00 $40,998.00 $55,998.00
SAVAGE $17,500.00 $43,260.00 $60,760.00
SHAKOPEE $20,000.00 $63,376.00 $83,376.00
SMSC $2,000.00 $44,604.00 $46,604.00
SPRING LAKE TOWNSHIP $1,800.00 N/A $1,800.00
SCOTT COUNTY $60,000.00 $244,137.00 $304,137.00
CARVER COUNTY N/A $39,745.00 $39,745.00
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Prior Lake Benefits From –SCALE
•Scott Joint Prosecution - $75,000 annually
•Greater MSP - $7,500 annually
•Law Enforcement System and Dispatch - $50,000 annually
•Local Government Network – Broadband Services and Fiber Backbone
– $6000 annually
•800 MHz Radios – $7,500 annually
•Joint Training Facility - $10,000 annually
•First Stop Shop - $5,000 annually
•Legislative Platform - $2,000 annually
Prior Lake Initiatives/Projects
Positively Impacted by SCALE
•Spring Lake Regional Park and Cleary Regional Park
•Coordinated Crime Analyst Position
•Equipment Sharing Agreement
•TH13/CR42 Intersection Improvements – Wheelage Tax
Contribution by County
•Joint CR21/TH13 Improvement Project
•169/494 Interchange Improvement Project
•Emergency Warning Program – Code Red
•Comprehensive Plan – Joint Transportation Planning Initiative
•Intergovernmental Work Group
•River South
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Prior Lake Initiatives/Projects
Positively Impacted by SCALE
•Communication and Planning Workshops
•Absentee Voting Provide by Scott County
•Economic Gardening Program
•Open for Business Program
•Prior Lake Economic Development Grants – Since program was
initiated in 2011 has received $57,500 in direct grant funding
•First Stop Shop Oversight of Technology Village Business
Incubator
•Scott County Library Agreements
•Preparation of small cell antenna model agreements for entities
who want to use them.
Other Fiber Backbone Benefits
Prior Lake –Partnership with County and Integra
making fiber available to serve most Prior Lake
business
Savage –Elko New Market I.T. Collaboration using
backbone connection
New Prague, Belle Plaine Schools, and other uses
of local distribution fiber
Scott County connection from backbone to
Women’s prison
Shakopee ring topography assistance –covering a
distance 5.79 miles with a value of $463,200.00 in
capital savings
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A safer and more efficient
transportation system
Improved effectiveness of
transportation options
Significant economic growth and
development
Improved services, reduced costs
and enhanced the quality of
life for our residents and
businesses
Through our collaborative
efforts we have and continue
to facilitate the following:
Through our collaborative efforts we have been able
to keep County Tax Rates relatively low
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Through our collaborative efforts we have been able
to keep County Tax Rates relatively low
Discussion
Questions
From: Kirt Briggs
Sent: Monday, September 25, 2017 12:16 PM
To: andrew.anthony@countryfinancial.com; Frank Boyles <FBoyles@CityofPRIORLAKE.com>; Keri Stroup
Thayer <keri@rockmn.org>; Sandi Fleck <sandi@priorlakechamber.com>; Kimberly Prchal
<kim@blahniklawoffice.com>
Subject: Relationship Construct: Lakefront 2018
Prior Lake Chamber Board Members,
Thank you for meeting today!
In follow-up, here is a "draft" description of the 3 relationship structures for the Chamber Board
and the City to discuss in regards to Lakefront Days 2018. Each one brings with it trade-offs and
opportunities.
A. Chamber Host
This relationship construct from a practical perspective places all scheduling, logistical and
financial accountabilities with the Chamber. The City is a vendor for all services delivered on the
streets and parks. Fee structures for services to be provided by the city are discussed and agreed
upon PRIOR to the event. The city will be the service provider for all operational needs (police,
maintenance, park services) delivered on the streets and parks as requested by the Chamber or as
needed for public safety. Chamber agrees to provide payment for services within an agreed upon
time following the event.
B. Chamber - City Partnership
This relationship construct from a practical perspective places all scheduling, logistical and
financial accountabilities with a Planning Team comprised of Chamber and City representatives.
All decisions, revenues and expenses for the event shall be split/shared at an agreed upon
%. The city will be the service provider for all operational needs (police, maintenance, park
services) delivered on the streets and parks as determined by board or required for public safety.
Fee structures for services to be provided are discussed and agreed upon PRIOR to the event.
C. City Host
This relationship construct from a practical perspective places all scheduling, logistical and
financial accountabilities with the City. As Host, the city would seek to collaborate and garner
sponsorship from the Chamber and other groups within the community. From these efforts, the
city would seek to gain input to creation of the event and also receive revenue to offset event
expenses.
Looking forward to working with the Chamber, under one of the above structures, for a
successful Lakefront Days 2018!
Kirt