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Maintenance Center
17073 Adelmann Street S.E.
Prior Lake, Minnesota 55372
DATE:
AGENDA#:
PREPARED BY:
REVIEWED BY:
AGENDA ITEM:
CITY COUNCIL AGENDA REPORT
SEPTEMBER 6, 2005
5C
MAKENZIE MCCORMICK, PUBLIC WORKS COORDINATOR
STEVE ALBRECHT, PUBLIC WORKS DIRECTOR/CITY ENGINEER
CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING FULL
AND FINAL PAYMENT TO CARL BOLANDER AND SONS CO. FOR
THE 2003-04 LIFT STATION REHABILITATION PROJECT, CITY
PROJECTNUMBER03~5
DISCUSSION:
Introduction
The purpose of this agenda item to authorize full and final payment to
Carl Bolander and Sons Co. for the 2003-04 Lift Station Rehabilitation
Project, City Project Number 03-05.
History
At the February 17, 2004 meeting the Council awarded a contract to Carl
Bolander and Sons Co. for the 2003-04 Lift Station project (03-05). This
project included rehabilitation of seven lift stations in accordance with
our standardized approach. All work under the contract has been
completed in accordance with the contract. All punch list items have
been completed and any additional repairs will be covered under the
project warranty.
Current Circumstances
The full and final payment is $2,311.00 more than the original amount.
This overrun is due to the changes to the Sycamore Lift station location
and its impacts to an existing tree that needed to be removed. City staff
and the contractor worked to keep the change order costs low.
ISSUES: Work was accomplished in accordance with the council approved
standardization approach which provides consistency between lift station
components. The cost overrun was for the Sycamore lift station which is
located in a residential backyard along the lake.
FINANCIAL IMPACT: The original contract amount was $637,884.00. With the quantity
overruns totaling $2,311.00, the total contract amount is $640,195.00.
This resulted in less than a 0.4% increase over the original amount. The
final payment amount is $29,649.50.
ALTERNATIVES: The alternatives for the City Council to consider are as follows:
1. Approve a resolution authorizing full and final payment to Carl
Bolander and Sons Co. for the 2003-04 Lift Station Rehabilitation,
City Project Number 03-05.
2. Table this agenda item for a specific reason.
3. Deny this agenda item and provide staff with direction.
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Phone 952.440.9675 / Fax 952.440.9678
RECOMMENDED
MOTION:
Staff recommends adoption of Alternative No.1.
ACTION REQUIRED:
Ste
REVIEWED BY:
2
U:\McCormick\Sanitary\2003 lift station rehablagenda full and final payment 9-6-05.DOC
WHEREAS,
WHEREAS,
WHEREAS,
WHEREAS,
Maintenance Center
17073 Adelmann Street S.E.
Prior Lake, Minnesota 55372
RESOLUTION OS-XX
A RESOLUTION AUTHORIZING FULL AND FINAL PAYMENT TO CARL
BOLANDER AND SONS CO. FOR THE 2003-04 LIFT STATION
REHABILITATION PROJECT, CITY PROJECT NUMBER 03-05
MOTION BY:
SECOND BY:
Carl Bolander and Sons Co. of St. Paul, Minnesota was awarded the contract
for the 2003-2004 Lift Station Rehabilitation Project for the improvement of
seven lift stations throughout the City, City Project 03-05 in the amount of
$637,884.00, and;
As a result of plan quantity overruns, the contract amount was increased by
$2,311.00 for a project total of $640,195.00, and;
Carl Bolander and Sons Co. has in all respects completed the contract for the
2003-2004 Lift Station Rehabilitation Project; and
The Public Works Director recommends acceptance of the project and Final
Payment of the contract.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA
that:
1. The recitals set forth above are incorporated herein.
2. Full and final payment is hereby authorized to be made to Carl Bolander and Sons
Co. in the amount of $29,649.50 for the total contract amount of $640,195.00 for
the 2003-2004 Lift Station Rehabilitation Project, City Project 03-05.
PASSED AND ADOPTED THIS 6TH DAY OF SEPTEMBER, 2005
YES
NO
Hauqen Hauqen
Fleminq Fleminq
LeMair LeMair
Petersen Petersen
Zieska Zieska
{Seal}
Frank Boyles, City Manager
U:\McComlick\Sanitary\2003 lift station rehablagenda full and fina~npj~J~rlake.com
Phone 952.440.9675 / Fax 952.440.9678