HomeMy WebLinkAbout5G - P.L. Blacktop Payment
DISCUSSION:
ISSUES:
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
CITY COUNCIL AGENDA REPORT
SEPTEMBER 6, 2005
5G
MAKENZIE MCCORMICK, PUBLIC WORKS COORDINATOR
STEVE ALBRECHT, PUBLIC WORKS DIRECTOR/CITY ENGINEER
CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING FULL AND
FINAL PAYMENT FOR THE 2004 TRAIL IMPROVEMENT PROJECT.
Introduction
The purpose of this agenda item is to authorize full and final payment to Prior
Lake Blacktop, Inc. for the work completed for the construction of the trail,
basketball courts and parking lot identified in the 2004-2008 Capital
Improvement Program (C.I.P) for 2004. And authorize the final costs for City
staff work completed for the project.
History
At the April 19, 2004 Council Meeting, Prior Lake Blacktop, Inc. was awarded
the bituminous contract for the 2004 Trail Improvement Project. Also
authorized at that meeting were additional expenditures for work completed by
City staff. All the required work has been completed according to the plans and
specifications and any additional repairs will be covered under the project
warranty.
Current Circumstances
The work completed under this project included construction of:
. Wilds North Trail
. Basketball courts at Timbercrest, Ryan and Wilds North Parks
. Parking Lots at Jeffer's Pond, Haas Lake Park and the Ponds Athletic
facility
Description City Staff Prior Lake Total
Expenses Blacktop
Expenses
Actual Project Costs $33,888.58 $110,677.12 $144,565.70
Total Authorized Project $19,850.00 $112,759.20 $132,609.20
Cost
Cost Difference $14,038.58 ($2,082.08) $11,956.50
The full and final payment is $11,956.50 over the authorized unit cost
expenditures of $132,609.20. However, the total costs are well below the CIP
The overrun is for the concrete curb work necessary to complete the project as
identified in the specifications, but not included in the bid form and bid prices.
Due to this omission, the project came in approximately 9% over the estimated
totals.
U:\McCormick\specifications\trails, bball courts, parking lots\2004\full and final payment for trails bb court 9-6-05.DOC
www.cityofpriorlake.com
Phone 952.447.4230 / Fax 952.447.4245
FINANCIAL
IMPACT:
ALTERNATIVES:
RECOMMENDED
MOTION:
REVIEWED BY:
The original contract amount was $132,609.20. With the additional concrete
curbing costs totaling $12,400.12, the total project cost was $144,565.70. The
total project cost was $11,956.50 over the estimated cost. The final payment
amount is $12,400.12 to Prior Lake Blacktop, Inc. The additional amount is
funded from the Capital Park Fund, where there are sufficient funds.
The alternatives are as follows:
1. Approve a resolution authorizing full and final payment for the construction
of the 2004 Trail Improvement Project.
2. Table this agenda item for a specific reason.
3. Deny this agenda item for a specific reason and provide staff with direction.
U:\McCormick\specifications\trails, bball courts, parking lots\2004\full and final payment for trails bb court 9-6-05.DOC
16200 Eagle Creek Avenue S.E.
Prior Lake, MN 55372-1714
RESOLUTION OS-xx
RESOLUTION AUTHORIZING FULL AND FINAL PAYMENT FOR THE 2004 TRAIL
IMPROVEMENT PROJECT
MOTION BY:
SECOND BY:
WHEREAS,
Prior Lake Blacktop, Inc. of Prior Lake, Minnesota was awarded the
contract for the 2004 Trail Improvement Project in the amount of
$112,759.20, and;
WHEREAS,
City staff was authorized $19,850.00 for expenditures required for the
installation of materials for the project; and
WHEREAS,
The contract amount was increased by $11,956.50 for the addition of
concrete curb work necessary for the completion of the project; and
WHEREAS,
Prior Lake Blacktop, Inc. and City staff have completed all of the work for
the 2004 Trail Improvement Project; and
WHEREAS,
The Public Works Director recommends acceptance of the project and final
payment of the contract.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA, that:
1. The recitals set forth above are incorporated herein.
2. Full and final payment is hereby authorized to be made to Prior Lake Blacktop, Inc. in
the amount of $12,400.12 for the total contract amount of $144,565.70 for the 2004
Trail Improvement Project.
PASSED AND ADOPTED THIS 6th DAY OF SEPTEMBER 2005.
YES
NO
Haugen Haugen
Fleming Fleming
LeMair LeMair
Petersen Petersen
Zieska Zieska
{ Seal }
Frank Boyles, City Manager
U:\McConnick\specifications\trails, bball courts, parkin~~f~riamX!t!m\ for trails bb court 9-6-05.DOC
Phone 952.447.4230 / Fax 952.447.4245