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Home My WebLink About5O Candy Cove Report Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com 4646 Dakota Street SE Prior Lake, MN 55372 CITY COUNCIL AGENDA REPORT MEETING DATE: OCTOBER 16, 2017 AGENDA #: 5O PREPARED BY: FRANK BOYLES, CITY MANAGER PRESENTED BY: FRANK BOYLES AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION AUTHORIZING THE EXPENDITURE OF FUNDS FOR THE CANDY COVE DAM PROJECT DISCUSSION: Introduction The purpose of this agenda item is to determine if the city council supports The allocation of $5,750 to prepare concept alternatives for potential alterations of the Candy Cove Dam. Current Circumstances Early in 2017 the city council conducted a retreat. At the retreat the city council reviewed some 41 initiatives and prioritized them. One of the initiatives was to address the steps to be taken to improve the safety and appearance of the dam at the mouth of Candy Cove. Initially council members thought it would be appropriate to look at three approaches. One would include a complete tear down. The second would establish an in-lane and out-lane on either side of the dam. The third option would be more of an aesthetic improvement. Some time has passed and in my discussions, have learned that there is support for pursuing the third option. I consequently asked for a quote to prepare conceptual alternatives which would replace all or some of the hand rail with something durable and bright enough that it can be seen in most conditions and at all water levels. Signs would be a requirement advising watercraft operations the proper entrance and exit. Signs would also confirm that the bay it is a no wake and quiet zone. The cost to put together such a report is $5750. A copy of the proposal is attached. Since there are not funds allocated for this work the council is being asked to allocate funds from the general fund reserve for this purpose. ISSUES: The question is whether the city council wishes to allocate funds to move forward with this project. FINANCIAL IMPACT: $5750 from the general fund reserve ALTERNATIVES: 1. Motion and second to approve the attached resolution as part of the consent agenda. 2. Motion and second to remove this item from the consent agenda for additional discussion. RECOMMENDED MOTION: Alternative #1 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 17-___ A RESOLUTION AUTORIZING THE EXPENDITURE OF $5750 FROM THE GENERAL FUND RESERVE FOR CANDY COVE DAM CONCEPT PLANNING Motion By: Second By: WHEREAS, The city council conducted a retreat in early 2017 to identify the new initiatives to be pursued in the coming year; and, WHEREAS, The Candy Cove Dam was identified as a project which could improve safety for boaters, swimmers, snowmobilers,and property owners in this area; and WHEREAS, The council would like to improve the aestethics of the dam as well as assure that necessary safety messages are readily observable; and WHEREAS, The city staff has solicited a proposal for professional services which would create concepts for discussion which accomplish these objectives; and WHEREAS, WSB has prepared a proposal dated September 28, 2017. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1.The recitals set forth above are incorporated herein. 2.The firm of WSB is hereby retained to develop conceptual alternatives in accordance with their September 28, 2017 proposal to identify potential modifications of the existing dam for the cost of $5750. 3.The costs for this service shall be drawn from the General Fund Reserve Account. Passed and adopted by the Prior Lake City Council this16th day of October, 2017. VOTE Briggs McGuire Thompson Braid Burkart Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐☐ ☐ ☐ ☐ Absent ☐☐ ☐ ☐ ☐ ______________________________ Frank Boyles, City Manager 701 Xenia Avenue South | Suite 300 | Minneapolis, MN 55416 | (763) 541-4800 Building a legacy – your legacy. Equal Opportunity Employer | wsbeng.com \\gvfiles01\resources\00-MUNICIPAL\Clients - Cities - Counties\Prior Lake\Proposals\Candy Cove Dam Concept\LTR PROPOSAL Candy Cove Dam Concepts.docx September 28, 2017 Mr. Frank Boyles, City Manager City of Prior Lake 4646 Dakota St. SE Prior Lake, MN 55372-1714 Re: Professional Services Proposal – Candy Cove Dam Concept Planning Dear Mr. Boyles, I am pleased to submit this letter proposal on behalf of WSB & Associates, Inc. (WSB) to the City of Prior Lake (City) for the Candy Cove Dam concept planning project. PROJECT UNDERSTANDING It is our understanding that this project is to develop concept alternatives for potential modifications to the existing dam at Candy Cove in Prior Lake, MN. The following scope of services outlines the steps proposed to assist the City with this concept exploration. SCOPE OF SERVICES A. Project Start-Up Meeting: WSB will meet with City staff to review schedule and discuss overall project goals and objectives. Topics may include safety throughout the seasons, aesthetics, feasibility, and political concerns. B. Conceptual Designs: WSB will prepare up to three alternative conceptual designs. Each concept will explore a different solution to modifying / or protecting this area. Concepts will be conveyed graphically in plan view. Photos or sketches may complement each concept to further portray the intended ‘look’ of the proposed idea. C. Concept Review Meeting: WSB will present concepts to City staff for review and feedback. The intent of this meeting is to confirm general direction and City staff acceptability prior to unveiling a recommended concept to the public / Park Board / or City Council. D. Concept Refinement: Based on feedback from City staff, WSB will make refinements to create a single ‘preferred’ concept. a. An estimate of probable construction costs for implementation of the ‘preferred’ concept will be prepared. This will be suitable for general budgeting purposes. E. Public Meeting: WSB will present the ‘preferred’ concept at 1 public meeting (such as Park Board or City Council). F. Deliverables: a. Meeting summary notes b. All concepts plans / graphics in PDF format to the City. Mr. Frank Boyles September 26, 2017 Page 2 \\gvfiles01\resources\00-MUNICIPAL\Clients - Cities - Counties\Prior Lake\Proposals\Candy Cove Dam Concept\LTR PROPOSAL Candy Cove Dam Concepts.docx G. Additional Services: WSB can provide services other than those listed in the Scope of Services above, and as requested and authorized in writing by the City. These services shall be billed on an hourly basis according to the current Hourly Rate Schedule at the time of requested services. PROJECT MANAGEMENT This project will be managed by Carlo Missio, Sr. Urban Designer. SCHEDULE WSB will begin working on this project within one week of contract approval and plans to complete the work within two months to allow review meetings to coincide with the regular city meeting schedule. FEES FOR PROFESSIONAL SERVICES It is proposed that the Scope of Services outlined in this proposal will be billed on an hourly not-to-exceed basis of $5,750.00. If you are in agreement with the terms as outlined above, please sign where indicated below and return one copy to our office. Thank you again for this opportunity to provide our professional services proposal for this exciting project. If you have any questions, please contact me directly at 763-231-4841 or Carlo Missio at 763-762-2849 Sincerely, WSB & Associates, Inc. Jason Amberg, RLA Principal / Landscape Architecture Group Manager ACCEPTED BY: City of Prior Lake By: Frank Boyles, Prior Lake City Manager Date: