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Home My WebLink About7A Balsam Area Reconstruction Set Assessment Report 4646 Dakota Street SE Prior Lake, MN 55372 CITY COUNCIL AGENDA REPORT MEETING DATE: OCTOBER 16, 2017 AGENDA #: 7A PREPARED BY: NICK MONSERUD, PROJECT ENGINEER PRESENTED BY: NICK MONSERUD AGENDA ITEM: PUBLIC HEARING TO CONSIDER APPROVAL OF A RESOLUTION ADOPT- ING THE ASSESSMENT ROLL FOR THE BALSAM AREA ROAD RECON- STRUCTION IMPROVEMENT PROJECT (PROJECT #TRN17-000003) DISCUSSION: Introduction This agenda item is necessary to adopt the assessment roll for the Balsam Area Road Improvement Project. History Each year the City reconstructs street segments that are scheduled for reconstruc- tion as part of its Capital Improvement Program (CIP) and have exceeded their useful design life. The City uses the Capital Improvement Program and its Pave- ment Management Program to plan for infrastructure improvements and the fi- nancing for capital improvements. At its September 26, 2016 meeting the City Council adopted Resolution 16-120 authorizing staff to prepare a Feasibility Re- port for the Balsam Area Road Reconstruction improvement project as outlined in the CIP. The M.S. Chapter 429 process applies to all projects that will be financed in whole or in part through special assessments or bond proceeds. For bidding purposes, this project was combined with three other project areas. This was done to simplify the bidding process and to better coordinate construc- tion scheduling with one contractor. The Balsam Street area includes improvements to Sunset Hills Addition located in Section 10, Township 114, Range 22. Structures in this area were built in the late 1980s and early 1990s. The proposed improvements include street reconstruction or reclamation, storm sewer, storm water quality, sanitary sewer, watermain, con- crete curb and gutter, and appurtenant work. On November 28th, 2016, the Council accepted the Feasibility Report and sched- uled the Public Hearing for January 23th, 2017. The Council also directed staff on the following: 1. Review Traffic Calming Options 2. Review Narrowing the Streets within the Reconstruction and Reclamation areas. An amendment to the Feasibility Report was made in order to evaluate Council direction. The amendment covered the following: 2 1. A speed study was performed and found that speeds were lower than 30 mph in three of four areas. It was decided that no traffic calming measures are needed. 2. Narrowing the Streets within the reconstruction and reclamation areas was reviewed and ultimately it was decided to keep the streets the same width as they are currently. On January 23, 2017, the City Council held the Public Hearing and adopted Reso- lution 17-009 ordering the improvement project. In addition to the Public Hearing, the City has held three informational meetings to discuss the project. The last informational meeting was an open house held on March 29, 2017 and offered residents the opportunity to comment on the proposed plans. City staff explained the proposed design and went over potential property impacts individually with residents. On April 10, 2017 the City Council approved the project plans and specifications and authorized the advertisement for bids for the 2017 Reconstruction Improve- ment Projects. On May 22, 2017 the City Council accepted bids and awarded the City’s standard- ized construction contract for the 2017 Reconstruction Improvement Projects to Geislinger and Sons, Inc. On September 18, 2017 the City Council declared the costs to be assessed, or- dered the preparation of the assessment roll and scheduled a public hearing for October 16, 2017. Current Circumstances The proposed improvements include street reconstruction, street reclamation, storm sewer, storm water quality, sanitary sewer, watermain, concrete curb and gutter, and appurtenant work. Construction of the project is currently ongoing with the anticipated substantial completion date of November 22, 2017. ISSUES: The Assessment Review Committee has reviewed and agrees with the assess- ment map, assessment rate, and method of assessment. The unit method for the assessment is being used due to the uniformity of benefit received by the benefit- ed parcels and the relative consistency in parcel size. Pursuant to the Assessment Policy, the street and storm sewer reconstruction should be assessed at up to 40% of the total project cost against the benefiting properties. The remaining amounts should be recovered through the general ad valorem property tax. The estimated assessment rate per the Feasibility Report for the Reconstruction Area was proposed at $10,434.94/unit. A number of residents have shared their concerns that the assessment rate was high and they are hoping for lower as- sessments once the bids were received. Based on the actual bids received, the proposed assessment was $7,947/unit. During construction, additional savings results in a revised assessment amount of $7,800.36 per unit. 3 The estimated assessment rate per the Feasibility Report for the Reclamation Ar- ea was proposed at $4,337/unit. With the bids received, the estimated proposed assessment was $2,659/unit. During construction, additional savings results in a revised assessment amount of $2,499.46 per unit. FINANCIAL IMPACT: The Balsam Area Road Improvement Project is proposed to be financed by Spe- cial Assessments, tax levy, Sewer Fund, Water Fund, and Water Quality Fund. The amounts shown in the tables below are estimates based on the bid prices re- ceived. Funding sources and amounts are as shown below: Estimated Project Costs and Financing (Reconstruction) ITEM ESTIMATED PRO- JECT COSTS ASSESSMENTS CITY SHARE Streets $559,952 $223,981 $335,971 Sanitary Sewer $256,756 $256,756 Watermain $326,228 $326,228 Storm Sewer1 $108,460 $41,231 $67,229 Total $1,251,397 $265,212 $986,184 1 Includes $5,382 in Water Quality Improvements that are not assessable Total Assessed $265,212 Number of Units 34 Unit Assessment $7,800.36 (Unit Assessment from Prelim Report $10,434.94) Estimated Project Costs and Financing (Reclamation) ITEM ESTIMATED PRO- JECT COSTS ASSESSMENTS CITY SHARE Streets $324,929 $129,972 $194,958 Watermain $0 $0 Total $324,929 $129,972 $194,958 Total Assessed $129,972 Number of Units 52 Unit Assessment $2,499.46 (Unit Assessment from Prelim Report $4,337.00) ALTERNATIVES: 1. Conduct the public hearing and if no new substantive information is offered, 4 approve a resolution adopting the assessment rolls as submitted for the Bal- sam Area Road Improvement Project #TRN17-000003. 2. Deny this item for a specific reason and provide staff with direction. 3. Table this item until some date in the future. RECOMMENDED MOTION: Motion and second for approval of alternative #1. 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 17-___ A RESOLUTION ADOPTING ASSESSMENTS FOR THE BALSAM AREA ROAD RECONSTRUCTION IMPROVEMENT PROJECT (CITY PROJECT #TRN17-000003) Motion By: Second By: WHEREAS, Pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessments for the Balsam Area Road Reconstruction Improvement Project, City Project #TRN17 -000003. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The proposed assessment for the Balsam Area Road Reconstruction Improvement Project, City Project #TRN17-000003, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefitted by the proposed improvement in the amou nt of the assessment levied against it. 3. The portion of the cost of reconstruction improvements to be paid by the City is hereby declared to be $986,184, and the portion of the cost to be assessed against benefited property owners is declared to be $265,212. 4. The portion of the cost of reclamation improvements to be paid by the City is hereby declared to be $194,958, and the portion of the cost to be assessed against benefited property owners is declared to be $129,972. 5. Assessments shall be payable on an equa l principal installment method extending over a period of ten (10) years for street improvements. The first installment shall be the annual principal plus interest calculated from the public hearing date to the end of this year plus twelve months of the following year and shall bear interest at the rate of 3.80% per annum from the date of the adoption of the assessment resolution. 6. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of the payment, except that no interest will be charged if the entire assessment is paid within thirty (30) days, and he/she may, at any time thereafter, pay to the city treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 7. The Finance Director shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of Scott County. Such assessments shall be collected and paid to the City in the same manner as other municipal taxes. PASSED AND ADOPTED THIS16th DAY OF OCTOBER 2017 2 VOTE Briggs McGuire Thompson Braid Burkart Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ ______________________________ Frank Boyles, City Manager FINAL ASSESSMENT ROLL 2017 Street Improvement Project - Balsam Street Area (Recon) Full Street Reconstruction 34 No.Legal Description Parcel Address PID Property Owner Assessible Units Unit Assessment Rate Total Assessments 1 SubdivisionName SUNSET HILLS ADDN Lot 002 Block 002 SubdivisionCd 25172 3210 BALSAM ST SW 251720030 STEINBERG CHERYL 3210 BALSAM ST SW PRIOR LAKE MN 55372 1 $7,800.36 $7,800.36 2 SubdivisionName SUNSET HILLS ADDN Lot 003 Block 002 SubdivisionCd 25172 3228 BALSAM ST SW 251720040 OLSON CHAD M 3228 BALSAM ST SW PRIOR LAKE MN 55372 1 $7,800.36 $7,800.36 3 SubdivisionName SUNSET HILLS ADDN Lot 004 Block 002 SubdivisionCd 25172 3246 BALSAM ST SW 251720050 WINEGAR GREGORY & PAMELA 3246 BALSAM ST SW PRIOR LAKE MN 55372 1 $7,800.36 $7,800.36 4 SubdivisionName SUNSET HILLS ADDN Lot 005 Block 002 SubdivisionCd 25172 3262 BALSAM ST SW 251720060 KODET VIRGINIA A & BRADLEY G 3262 BALSAM ST SW PRIOR LAKE MN 55372 1 $7,800.36 $7,800.36 5 SubdivisionName SUNSET HILLS ADDN Lot 006 Block 002 SubdivisionCd 25172 3282 BALSAM ST SW 251720070 SMITH KARILYN KAY 3282 BALSAM ST SW PRIOR LAKE MN 55372 1 $7,800.36 $7,800.36 6 SubdivisionName SUNSET HILLS ADDN Lot 007 Block 002 SubdivisionCd 25172 3298 BALSAM ST SW 251720080 GRIFFIN FREDRICK M 8 HARTFORD LN BELLA VISTA AR 72714 1 $7,800.36 $7,800.36 7 SubdivisionName SUNSET HILLS ADDN Lot 001 Block 003 SubdivisionCd 25172 17051 SUNRISE AVE SW 251720180 HAAS BROOK R 1515 45 ST DES MOINES IA 50311 1 $7,800.36 $7,800.36 8 SubdivisionName SUNSET HILLS ADDN Lot 027 Block 003 SubdivisionCd 25172 17173 SUNRISE AVE SW 251720440 SLICK ALLISON 17173 SUNRISE AVE SW PRIOR LAKE MN 55372 1 $7,800.36 $7,800.36 9 SubdivisionName SUNSET HILLS ADDN Lot 028 Block 003 SubdivisionCd 25172 17159 SUNRISE AVE SW 251720450 CHRISTENSON NATHAN L 17159 SUNRISE AVE SW PRIOR LAKE MN 55372 1 $7,800.36 $7,800.36 10 SubdivisionName SUNSET HILLS ADDN Lot 029 Block 003 SubdivisionCd 25172 17143 SUNRISE AVE SW 251720460 BORNHORST JASON & LISA 17143 SUNRISE AVE SW PRIOR LAKE MN 55372 1 $7,800.36 $7,800.36 11 SubdivisionName SUNSET HILLS ADDN Lot 030 Block 003 SubdivisionCd 25172 17125 SUNRISE AVE SW 251720470 FOUTS PATRICK A & DARLENE R 17125 SUNRISE AVE SW PRIOR LAKE MN 55372 1 $7,800.36 $7,800.36 12 SubdivisionName SUNSET HILLS ADDN Lot 031 Block 003 SubdivisionCd 25172 17115 SUNRISE AVE SW 251720480 SJULSTAD RYAN 17115 SUNRISE AVE SW PRIOR LAKE MN 55372 1 $7,800.36 $7,800.36 13 SubdivisionName SUNSET HILLS ADDN Lot 032 Block 003 SubdivisionCd 25172 17103 SUNRISE AVE SW 251720490 JORGENSON JEFFREY C & LEANN 17103 SUNRISE AVE SW PRIOR LAKE MN 55372 1 $7,800.36 $7,800.36 14 SubdivisionName SUNSET HILLS ADDN Lot 033 Block 003 SubdivisionCd 25172 17085 SUNRISE AVE SW 251720500 WOELFLE GLENN M 17085 SUNRISE AVE SW PRIOR LAKE MN 55372 1 $7,800.36 $7,800.36 15 SubdivisionName SUNSET HILLS ADDN Lot 002 Block 004 SubdivisionCd 25172 3251 BALSAM ST SW 251720520 O'CONNELL KATHIE A 3251 BALSAM ST SW PRIOR LAKE MN 55372 1 $7,800.36 $7,800.36 16 SubdivisionName SUNSET HILLS ADDN Lot 003 Block 004 SubdivisionCd 25172 3281 BALSAM ST SW 251720530 O'KEEFE DANIEL E & CYNTHIA D 3281 BALSAM ST SW PRIOR LAKE MN 55372 1 $7,800.36 $7,800.36 17 SubdivisionName SUNSET HILLS ADDN Lot 004 Block 004 SubdivisionCd 25172 17072 SUNRISE AVE SW 251720540 KENDALL EDDIE L & KATHLEEN A 17072 SUNRISE AVE SW PRIOR LAKE MN 55372 1 $7,800.36 $7,800.36 18 SubdivisionName SUNSET HILLS ADDN Lot 005 Block 004 SubdivisionCd 25172 17090 SUNRISE AVE SW 251720550 MCCORD ARCHIBALD & KATHLEEN 17090 SUNRISE AVE SW PRIOR LAKE MN 55372 1 $7,800.36 $7,800.36 19 SubdivisionName SUNSET HILLS ADDN Lot 006 Block 004 SubdivisionCd 25172 17108 SUNRISE AVE SW 251720560 SKLUZACEK BRIAN 17108 SUNRISE AVE SW PRIOR LAKE MN 55372 1 $7,800.36 $7,800.36 20 SubdivisionName SUNSET HILLS ADDN Lot 007 Block 004 SubdivisionCd 25172 17124 SUNRISE AVE SW 251720570 WALTERS TERRY F 995 174 ST E JORDAN MN 55352 1 $7,800.36 $7,800.36 21 SubdivisionName SUNSET HILLS ADDN Lot 008 Block 004 SubdivisionCd 25172 17140 SUNRISE AVE SW 251720580 KATH MARSHALL C 17140 SUNRISE AVE SW PRIOR LAKE MN 55372 1 $7,800.36 $7,800.36 22 SubdivisionName SUNSET HILLS ADDN Lot 009 Block 004 SubdivisionCd 25172 17160 SUNRISE AVE SW 251720590 FRITZE CASSANDRA M 17160 SUNRISE AVE SW PRIOR LAKE MN 55372 1 $7,800.36 $7,800.36 23 SubdivisionName SUNSET HILLS ADDN Lot 010 Block 004 SubdivisionCd 25172 3258 SPRUCE TRL SW 251720600 WALTERS KRISTINA M 3258 SPRUCE TRL SW PRIOR LAKE MN 55372 1 $7,800.36 $7,800.36 Construction Method: Total Units: Property Owner Address Prepared by: Bolton Menk, Inc. 2017 Street Reconstruction Project ǀ T18.112541 Assessment Roll Full Street Reconstruction Page 1 of 2 No.Legal Description Parcel Address PID Property Owner Assessible Units Unit Assessment Rate Total AssessmentsProperty Owner Address 24 SubdivisionName SUNSET HILLS ADDN Lot 011 Block 004 SubdivisionCd 25172 3244 SPRUCE TRL SW 251720610 OLSON MINDA A 3244 SPRUCE TRL SW PRIOR LAKE MN 55372 1 $7,800.36 $7,800.36 25 SubdivisionName SUNSET HILLS ADDN Lot 012 Block 004 SubdivisionCd 25172 3228 SPRUCE TRL SW 251720620 KASPER DARLA J 3228 SPRUCE TRL SW PRIOR LAKE MN 55372 1 $7,800.36 $7,800.36 26 SubdivisionName SUNSET HILLS ADDN Lot 013 Block 004 SubdivisionCd 25172 3214 SPRUCE TRL SW 251720630 LANCELLO JR RICHARD P 3214 SPRUCE TRL SW PRIOR LAKE MN 55372 1 $7,800.36 $7,800.36 27 SubdivisionName SUNSET HILLS ADDN Lot 014 Block 004 SubdivisionCd 25172 3200 SPRUCE TRL SW 251720640 GONZALEZ BATISTA JAIME 3200 SPRUCE TRL SW PRIOR LAKE MN 55372 1 $7,800.36 $7,800.36 28 SubdivisionName SUNSET HILLS ADDN Lot 003 Block 006 SubdivisionCd 25172 3287 SPRUCE TRL SW 251720820 PETERSON TERESA A 3287 SPRUCE TRL SW PRIOR LAKE MN 55372 1 $7,800.36 $7,800.36 29 SubdivisionName SUNSET HILLS ADDN Lot 004 Block 006 SubdivisionCd 25172 3275 SPRUCE TRL SW 251720830 JANET K FRANTA REVOCABLE TRUST 3275 SPRUCE TRL SW PRIOR LAKE MN 55372 1 $7,800.36 $7,800.36 30 SubdivisionName SUNSET HILLS ADDN Lot 005 Block 006 SubdivisionCd 25172 3255 SPRUCE TRL SW 251720840 LIST RANDY 3255 SPRUCE TR SW PRIOR LAKE MN 55372 1 $7,800.36 $7,800.36 31 SubdivisionName SUNSET HILLS ADDN Lot 006 Block 006 SubdivisionCd 25172 3237 SPRUCE TRL SW 251720850 OVERBY BRAD W 3237 SPRUCE TR SW PRIOR LAKE MN 55372 1 $7,800.36 $7,800.36 32 SubdivisionName SUNSET HILLS ADDN Lot 007 Block 006 SubdivisionCd 25172 3219 SPRUCE TRL SW 251720860 BULLOCK RACHEL L 3219 SPRUCE TRL SW PRIOR LAKE MN 55372 1 $7,800.36 $7,800.36 33 SubdivisionName SUNSET HILLS ADDN Lot 008 Block 006 SubdivisionCd 25172 3201 SPRUCE TRL SW 251720870 HOLM KARL W 3201 SPRUCE TRL SW PRIOR LAKE MN 55372 1 $7,800.36 $7,800.36 34 Section 10 Township 114 Range 022 SubdivisionName ZIMMERMANS ADDN Lot 001 Block 001 SubdivisionCd 25467 3235 BALSAM ST SW 254670010 FLANN JASON L 3235 BALSAM ST SW PRIOR LAKE MN 55372 1 $7,800.36 $7,800.36 Prepared by: Bolton Menk, Inc. 2017 Street Reconstruction Project ǀ T18.112541 Assessment Roll Full Street Reconstruction Page 2 of 2