HomeMy WebLinkAbout17-158 Data Practices
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 17-158
A RESOLUTION ADOPTING THE UPDATED DATA PRACTICES POLICY AS PROPOSED
AND APPOINTING THE CITY MANAGER AS COMPLIANCE OFFICIAL AND THE
ASSISTANT CITY MANAGER AS RESPONSIBLE AUTHORITY
Motion By: Braid Second By: McGuire
WHEREAS, Minnesota Statutes, section 13.025, Subdivisions 2 and 3, require government
entities to prepare written policies that relate to public access to government data;
and
WHEREAS, Minnesota Statutes, section 13.03, Subdivision 2, requires government entities to
establish procedures so that data request are complied with appropriately and
promptly; and
WHEREAS, Minnesota Statutes, section 13.05, Subdivision 5, requires government entities to
establish data security safeguards; and
WHEREAS, Minnesota Statutes, section 138.17, Subdivision 1, requires government entities to
adopt a retention schedule to address retention and destruction of government
records; and
WHEREAS, The Council has reviewed the proposed Data Practices Policy provided by Staff
and the City Attorney to comply with state requirements for public access, proper
procedures, security and data retention as well as other statutory requirements;
and
WHEREAS, Minnesota Statutes, section 13.02, Subdivision 13, requires that the City of Prior
Lake appoint one person as the Compliance Official to address concerns or
problems in obtaining access to data; and
WHEREAS, Minnesota Statutes, section 13.05, Subdivision 16, requires that the City of Prior
Lake appoint one person as the Responsible Authority to administer the
requirements for the collection, storage, use and dissemination of data within the
City; and
WHEREAS, The proposed updated Data Practices Policy includes an inventory of all private or
confidential data as required by Minnesota Statutes, section 13.025 and designates
several Responsible Authority designees. The inventory and designee list will need
to be updated from time to time by the Responsible Authority.
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The proposed updated Data Practices Policy is hereby adopted as attached.
2
3. Lori Olson, Assistant City Manager, is appointed as the City’s Responsibly Authority.
4. Frank Boyles, City Manager, is appointed as the City’s Compliance Official.
5. The Responsible Authority is authorized to update the designee list and the private and
confidential data inventory as appropriate.
6. The complete Data Practices Policy will be available to the public on the City of Prior Lake
Website upon approval of this item.
Passed and adopted by the Prior Lake City Council this 16th day of October 2017
VOTE Briggs McGuire Thompson Braid Burkart
Aye ☒ ☒ ☒ ☒ ☒
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
______________________________
Frank Boyles, City Manager
o� rRro�
U 4646 Dakota Street SE
Prior Lake,MN 55372
j1VNSS0�
i
November 30, 2017
Commissioner of Administration
c/o Data Practices Office
201 Administration Building
50 Sherburne Avenue
St. Paul, MN 55155
info.ipad@state.mn.us
SUBMITTED VIA EMAIL
Dear Commissioner:
On October 16, 2017, the Prior Lake City Council adopted the Commissioner's Model Policy for the
Public and Model Policy for Data Subjects. The city resolution adopting this policy is attached. This
notice to the Commissioner satisfies the City of Prior Lake's obligation under Minnesota Statutes,
section 13.073, subdivision 6.
hnce
n
Assistant City Manager
Phone 952.447.9800 / Fax 952.447.4245/www.cityofpriorlake.com