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HomeMy WebLinkAbout09 28 2017 EDAC minutes 1 4646 Dakota Street SE Prior Lake, MN 55372 CITY OF PRIOR LAKE, MINNESOTA BUSINESS ENGAGEMENT COMMITTEE MEETING MINUTES – September 28, 2017 1. Call to Order The meeting was called to order at 7:37 a.m. in the Wagon Bridge Conference Room at Prior Lake City Hall. Members present: Lloyd Erbaugh, Bill Henry, Kim Prchal, Jeff Petschl, Thane Tande, Wade Larson, Ron Martin, Stephanie Carroll, EDA Liaison Kirt Briggs and Chamber Liaison Sandi Fleck. Staff present: Casey McCabe and Amanda Schwabe. 2. Approval of Meeting Minutes a. August 24, 2017 MOTION BY HENRY and SECOND BY MARTIN to approve the August 24, 2017 meeting minutes. Motion adopted unanimously. 3. Old Business a. Outreach & Marketing Subcommittee Prchal: reviewed the Talk of the Town event flyer that Carroll drafted and informed the committee that the event will be held on October 12 from 6:00 p.m. to 9:00 p.m. at The Wilds. The first 30 minutes and last hour has been reserved for social hour. McCabe will print color copies of the flyers for commercial liaisons to hand out to their area businesses. Briggs: asked about the meeting format. Prchal: responded that previous years the tables were divided based on commercial area with the commercial liaison serving as a table facilitator. Carroll: asked about the event introduction, if the committee wanted to highlight the community survey results, how the attendants will be divided at the tables, topics for table discussion, timeline for the table discussions and gathering of information to report back to the EDA. Henry: encouraged the discussion topics to be open ended to allow the business owners to discuss whatever topics they wish. Erbaugh: suggested the commercial area liaisons hand out the updated BEC flyer along with the Talk of the Town flyer. EDAC Members: recommended Prchal and Briggs provide the event welcome/introduction. EDAC members requested staff prepare a map with the commercial areas identified. Briggs: suggested the attendant name tags be colored to correspond to their commercial area. Prchal: stated the meeting format and topics will be determined at an upcoming BEC outreach and marketing subcommittee meeting and the information will be shared with the full committee. Briggs: suggested the CH21 video that shows the intersection alternatives is played and the intersection alternatives are a topic at the tables. b. Commercial Liaison Business Visits Prchal: stated that now is a good time for the commercial area liaisons to visit their businesses and bring the Talk of the Town event flyer. Ms. Prchal stated the Dropbox folder has been updated with the current event flyer and liaison talking points. Ms. Prchal also suggested the liaisons become familiar with the proposed TH13CH/21 intersection alternatives because businesses may have questions about the CH21 corridor study. 4. New Business a. 2040 Vision and Strategic Plan EDAC Members: received an invitation to the 2040 Vision and Strategic Plan meeting on Tuesday, October 24, 2017 from 5:00 – 9:00 p.m. EDAC members were encouraged to RSVP and attend the event to help refine the 2040 Vision and Strategic Plan. Petschl: confirmed the Vision and Strategic Plan invitation should be shared with the businesses within the commercial liaison areas. b. CH 21 Corridor Meetings EDAC Members: were encouraged to become involved with the CH21 corridor meetings, visit the movingforward13-21.com website to review alternatives and take the survey and attend the open house on October 10th at City Hall. Briggs: stated there are four core intersection alternatives but each alternative has the option to be modified. Mr. Briggs explained the process going forward between the county board, city council and their engineers and consultants. Mr. Briggs commented on the importance of the City Council receiving community input and asked that the CH21 corridor project goals be included when the intersection alternatives are shared with business owners. 5. Other Business a. EDA Meeting Update McCabe: provided a summary of the September 11, 2017 EDA meeting, which included the following discussion items: ➢ EDA Revenue & Expenditure Report (8/31/17) ➢ Development Update (8/31/2017) ➢ 2018 EDA Tax Levy and Budget ➢ CH21 Corridor Study Presentation - Chris Chromy, Bolton & Menk ➢ EDAC Update (Name Change & Event Funding) b. Residential and Commercial Activity Update EDAC Members: received a copy of the residential and commercial activity update as of August 31, 2017. c. Staff Update i. Candy Crawl McCabe: provided information about the Candy Crawl in downtown Prior Lake on October 31. The City had previously hosted a trick or treat event at City Hall on Halloween. This year, the event has been expanded throughout downtown and there are over 30 downtown businesses who have signed up to participate. d. Member Ideas/Recommendations Briggs: stated Prior Lake should find opportunities to take advantage of the Super Bowl. With the four days of events at Club Nomadic [Mystic Lake] the area will have many visitors. Mr. Briggs asked who should take the lead on the Super Bowl planning. Fleck: responded that the Chamber of Commerce has established a subgroup to identify opportunities to benefit from the increased customer traffic around the Super Bowl. Ms. Fleck added that the Chamber hosted a picnic lunch in August to brainstorm ideas and the chamber group preferred to host events prior to Super Bowl; as opposed to the day of the game. Briggs: Suggest the Business Engagement Committee work with the Chamber on next steps. Erbaugh: summarized a presentation Scott County Administrator Shelton gave to the City Council and advisory committees related to the Scott County fiber network. Briggs: added, Scott County has made a large investment in the fiber network and large companies view Scott County as an attractive location due to the network. Mr. Briggs asked, what can Prior Lake do to capitalize on the county’s investment in the fiber network. Mr. Briggs encouraged the commercial area liaisons to find out how many of our businesses move substantial amounts of data and potentially have issues with their current service? 6. Next Meeting Date. The next regular meeting of the EDAC will be on Thursday, October 26, 2017 at 7:30 a.m. 7. Adjourn. MOTION BY PETSCHL and SECOND BY MARTIN to adjourn the meeting. Motion adopted unanimously. The meeting adjourned at 8:57 a.m. Submitted by: Casey McCabe