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HomeMy WebLinkAbout4A 11 06 2017 City Council Minutes 1 4646 Dakota Street SE Prior Lake, MN 55372 REGULAR CITY COUNCIL MEETING MINUTES November 06, 2017 CALL TO ORDER Mayor Briggs called the meeting to order at 7:00 p.m. Present were Councilors McGuire, Thompson, Burkart and Braid, City Manager Boyles, City Attorney Schwarzhoff, Assistant City Manager Olson, Finance Director Erickson, Police Chief Elliott, Fire Chief Steinhaus, Community Development Director McCabe, Public Works Director Wedel, Project Engineer Monserud and Executive Assistant Schroeder. PUBLIC FORUM City Manager Boyles reviewed the process for the public forum and explained that items sched- uled for public hearing or items for which a public hearing has been held but no final action taken, are not eligible for discussion on the public forum. Jeff Petschl, 3856 Greenheights Trail SW: Noted he has been involved with the meetings, town halls, etc. that discussed the 21/13 project. Explained 14 years ago he lived in Chanhassen and decided to move to a lake home in a good school district; he now has two kids at Five Hawks and owns a local business that employs over 300 people. Noted he does not know a lot about roads and his opinion changed on which option he liked. Stated he is concerned about the mess that comes along with all the changes. Believed the city is in a better spot this time around for this topic versus last time and hopes to maximize the efficiencies and minimize the damages. Dawn Schalberg, 4616 Colorado Street: Thanked the council for bringing in new designs, op- tions and the ability to give her input. Stated she understands there will need to be compromises and asks the council to discuss and think through an increase to pedestrian safety, a stop to the re-routing and bypass of vehicles down Arcadia to Colorado. Asked for a construction timeline. Noted the decision tonight can be detrimental or favorable to her business; asked if she will be able to grow in the future or will she have to relocate. Stated whatever is chosen please include the businesses and residents in the continued discussion. Woody Spitzmueller, 4279 Grainwood Circle NE: Concerned about the traffic management with one lane of traffic in either direction on Highway 13 as it will affect the wait time on the side streets. Stated the two roundabouts will offer easy access in all directions on Main Street and pro- vide nice street scaping. Rick Keeney, 16102 Lakeside Ave SE: Stated he has lived here since 2000 and knows the his- tory on this corridor watching it over the years; from his years on the EDA, he learned total traffic problem is more important than the localized turning movements to get into businesses. Stated if it is all jammed up, no one will want to shop or come here. Noted the flood had a large impact on the downtown as will this construction. Encouraged the selection Option A2; he is concerned about the roundabout at Arcadia since the city spend three million dollars building that intersection up. Draft 11 06 17 City Council Meeting Minutes 2 Curt Hennes, 17286 Sunset Trail SW: Thanked the city, the PLSLWD and Mayor Briggs for col- lecting debris at Fish Point Park. Noted there will be another event this spring and invited every- one to come participate. Stated this clean up helps eliminate the green slim on the lakes. APPROVAL OF AGENDA MOTION BY BURKART, SECOND BY THOMPSON TO APPROVE THE AGENDA WITH THE REMOVAL OF AGENDA ITEM 7A AND MOVEING 12 A, B, AND C TO 9 A, B AND C VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. APPROVAL OF CITY COUNCIL MEETING MINUTES MOTION BY MCGUIRE, SECOND BY BRAID TO APPROVE THE MINUTES OF THE OCTO- BER 16, 2017 REGULAR MEETING AS PRESENTED VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. CONSENT AGENDA City Manager Boyles reviewed the items on the consent agenda. 5A. Consider Approval of Claims Listing 5B. Consider Approval of a Resolution 17-176 Approving a Public Property Use Permit for Blahnik Law Office 5C. Consider Approval of a Resolution 17-177 Amending the Employee Recognition Policy 5D. Consider Approval of the Preliminary 3rd Quarter 2017 Financial Reports 5E. Consider Approval of 3rd Quarter 2017 Investment Report 5F. Consider Approval of September 2017 Treasurers Report 5G. Consider Approval of a Resolution 17-178 3rd Quarter 2017 Donations & Grants Report 5H. Consider Approval of a Resolution 17-179 Approving a Premise Permit for Lawful Gam- bling (Pull Tab License) for the Prior Lake-Savage Hockey Association 5I. Consider Approval of an Ordinance 117-19 Amending Subsection 1102.900, TC-T, Tran- sitional Town Center Use District, of the Prior Lake City Code Related to Additions and Improvements to Properties Within the TC-T Use District Burkart: Thanked the SMSC for their quarterly grant donation. Stated it was good to for the city to revisit agenda item 5I which has been changed to allow residents to improve their properties. Draft 11 06 17 City Council Meeting Minutes 3 Braid: Noted on agenda item 5I for the Transitional Town Center, he never understood why a council would limit a homeowner with regards to improvements on their home so he is happy to see that now downtown neighbors can further invest in their home and our community. Stated he wanted this ordinance overturned before he was elected so is very pleased to see this on the agenda tonight. Briggs: Thanked McGuire and Thompson for their work on agenda item 5C to recognize em- ployees in our city. Thanked SMSC on their donation which goes a long way. Agreed it is good the council re-visited agenda item 5I to allow residents to make adjustments to their homes. Added the Planning Commission voted 5-0 to return the TCT homeowners full access to im- prove me their homes. MOTION BY BURKART, SECOND BY BRAID TO APPROVE THE CONSENT AGENDA VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. PRESENTATIONS 6A Police Officer Investiture Ceremony for Charles O'Donnell Presented by Police Chief Mark Elliott Briggs: Read the oath of office to Officer O’Donnell. RECESS Briggs called a recess at 7:25 p.m. RECONVENE Briggs reconvened the meeting at 7:28 p.m. 6B Accept Donation of Automatic External Defibrillators from the SMSC Presented by Police Chief Mark Elliott Briggs: Noted Prior lake is the first recipients of this program and this is the last donation. Stated he worked in the medical field and recognized this presentation is taking place during Cardiac Awareness month and this is much appreciated. PUBLIC HEARINGS 7A Public Hearing to Consider Lakers Tavern and Pizza Liquor License Violation Appeal 7B Public Hearing on Part 2 of the City of Prior Lake’s Wellhead Protection Plan Update Public Works Director/City Engineer Jason Wedel presented on this agenda report dated November 06, 2017. Draft 11 06 17 City Council Meeting Minutes 4 MOTION BY MCGUIRE, SECOND BY THOMPSON TO OPEN THE PUBLIC HEARING AT 7:34 P.M. VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. No members of the public spoke. MOTION BY BRAID, SECOND BY THOMPSON TO CLOSE THE PUBLIC HEARING AT 7:35 P.M. VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. OLD BUSINESS No Old Business Scheduled NEW BUSINESS Briggs: Thanked the many who have contributed to this project for years; in particular thanked the citizens, business owners of Prior Lake, Scott County, fellow councilors and the Project Management Team for providing feedback and guidance along the way. 9A Consider Approval of a Resolution Approving the Project Management Team (PMT) Design Recommendation for the CR21/TH13 Improvements Public Works Director/City Engineer Jason Wedel, Scott County Engineer Tony Winiecki and Bolton and Menk Consultant Chris Chromy presented on this agenda report dated No- vember 06, 2017. Braid: Thanked all parties involved for their professionalism, willingness to try something new, effort, time and expertise. Stated the new alternatives produced in this process are more cost effective than alternatives from one year ago. Added the level of community engagement in this process has taught him that there is not a perfect solution. Noted every alternative has its down- side and it could be argued that it works and doesn’t work for our community. Stated this project has been a decade in the making and working with some infrastructure changes that were made years before. Draft 11 06 17 City Council Meeting Minutes 5 Burkart: Asked the pros and cons of going forward with Arcadia roundabout now verses waiting on it as Keeney suggests. Chromy: Responded waiting with Arcadia would force the county to wait for a change at CR21/Main; we need to make a change in traffic control at Arcadia to flow with the TH13/CR21 intersection change. Stated he would not feel comfortable about making a recommendation without a change in traffic control; the roundabout itself provides added flexibility and relieves some pressure on the local roadways leading up to and from Arcadia since it facilitates the U- turn on CR21 well. Thompson: Stated she was not a huge fan of roundabouts when this process was started; she has done research and driving. Noted She is friends with Bruce Loney, who is a Traffic Engi- neer, who gave her websites to read more on roundabouts and pedestrian safety and gave her a list of five roundabouts to drive. Stated she has become much more comfortable with rounda- bouts; there are not a lot of roundabouts in the state of Minnesota but there is going to be a learning curve with these roundabouts; suggested offering instruction classes or a video for peo- ple to watch on how to drive them. Quoted Kate Miner who stated she would rather send her child into a roundabout verse a street light. Noted there is a lot of traffic in this area, the light at 44 and Duluth will help create gaps in the traffic. Stated there is a nice look with the green space in the designs and suggested fun signs to direct people on Main Avenue. Noted the PMT talked to Lakeville and Mankato who have similar roundabouts and they both still like their deci- sion. Stated traffic on the side streets is only going to increase; she understands there could be more added traffic on Colorado which needs to be looked into. Asked if there are any other towns with similar traffic around their downtown. Chromy: Explained there are several hundred roundabouts in the state of Minnesota and there are several hundred communities going through this for public education for implementing roundabouts into communities. Suggested a community event that allows people to test out walking or driving through a roundabout. Noted Watertown is of a similar traffic size and has several roundabouts in town with one close to their downtown; they noted changes with down- town parking, deliveries, loading and unloading is more difficult but Watertown has supported the roundabout and they would do it again. Stated Forrest Lake has had a challenging rounda- bout with a two lane and even with their challenges they noted they would still build a rounda- bout again. Added people move consistently without the traffic light. McGuire: Thanked all involved and supports the recommendation that moves traffic through town and into our downtown. Asked for the plans to be done by September or October 2018. Concerned about how long the project will take and how long it will be phased to maintain busi- ness in downtown. Requested assistance to the downtown businesses and help bring people in to the area such as the Candy Crawl. Briggs: Noted there is a phasing impact of this project which will affect the businesses as well as our town. Stated there is a lot of momentum that shows up for Ladies Night Out and the new Brew Pub. Stated a long pause or construction process can be debilitating. Noted when the flooding occurred there was a 30% drop. Suggested McCabe to join the PMT to be involved with the impact of downtown businesses. Stated expectations of the plan are set to be brought in as tightly as possible. Braid: Stated there is a 44% yield rate for a roundabout; pedestrian safety is a huge concern. Asked how is this going to be addressed at CR21/Th13 at Main, Arcadia, Duluth and Colorado. Draft 11 06 17 City Council Meeting Minutes 6 Chromy: Clarified the 44% yield rate is what we see at multilane roundabouts and not all round- abouts; when there is a single lane roundabout the yield rate is over 80%. Explained that there is a potential that there will be some single lane portions of the roundabout through the intersec- tion which could operate this way for 10 years; we don’t want to overbuild the roundabout, we want it to work efficiently today and the next 5-10 years. Added any enhanced control devises to better alert drivers such as signing for pedestrians and remind them to follow state law to yield for pedestrians at crossings. Noted this alternative in particular is expected to produce more consistent and lower speeds through the corridor. Braid: Noted this process has taught us the importance of primary and secondary but what does this design do for the rest of the corridor in the future? Chromy: Responded this alternative is consistent with the original corridor study that identifies a primary intersection at Arcadia which keeps the study intact. Braid: Stated 83.4% of respondents to the Speak Up Scott County forum supported alternatives that kept Main completely open. Asked why there is not a three-quarter access at Main and when traffic flow increases it can be blocked off at a future date. Chromy: Explained to include a westbound left turn going south on Main was not recommended because it is too close to the roundabout at CR21/TH13 and if there is a backup it could affect traffic in all four directions. Added the left turn would affect the two-stage crossing which makes it unsafe for pedestrians and the leverage we use to get the northbound left turn on TH13 to Pleasant has a better location eliminating the back up and does not take away from the safer pedestrian crossing at CCR21/Main. Burkart: Stated he supports the A-2 design; there are pros and cons to each alternative but A-2 to me presents the most acceptable outcomes and a favorable package that addresses the en- tire downtown system rather than focusing on a single intersection. Thanked all involved in the process. Noted many are concerned we are splitting or cutting off Main Street but believed the splitting of Main Street occurred years ago and now we’re playing clean up; Main Street was defacto split and cut in half by 21 already, when it was extended from Interstate 35 through our town and became a primary east-west corridor; north Main and south Main are not integrated, they are not cohesive. Explained it has been shown with state of the art software modeling we can’t fix this challenge with a stoplight. Noted those that seek a stoplight at Main and 21 are ig- noring empirical data. Stated discussion with regards to the Main and CR21 disconnection has focused on this one intersection rather than A-2 overall and its potential to create a holistically better downtown user experience; A-2 does provide a safe non-motorist zone for crossing north and south, east and west at Main. Stated the traffic controls, the greatest amount of vehicle throughput on Main Street, upgraded and safer Main Street pedestrian movement across 21, cars more likely to utilize primary roads instead of neighborhoods, cars and people using our Main Street for travel instead of avoiding Main Street, the Pleasant Street access to South Main from northbound 13, these are improvements. Noted it is an optimal time for funding as the County has leveraged $5 million and is trying together with the city to earn additional funding; securing such funds at some other time is not likely and the price of road improvements will in- crease. Added he wants the public to know the council has put the PMT on notice we need solu- tions, including tunnels and high-tech traffic control devices, integrated within the design pro- posals. Stated pedestrian access to, and movement around, nearby neighborhoods, particularly on Colorado to Schalberg’s point, the downtown and the regional trail corridor across TH13 must be improved; this section of CR21, from 154th street to Franklin Trail should be a gateway to our beautiful city; speeds should be restricted and I would like to see a landscaped median, to Spitzmueller’s point. Noted he is ok with the right in/right out at Duluth. Draft 11 06 17 City Council Meeting Minutes 7 Noted he has looked at the use of roundabouts in Lakeville and Burnsville; Dave Thompson was kind enough to personally provide a tour of roundabout use in Chaska; we both agreed the pe- destrian controls are exceptional in Chaska. Stated he has done his due diligence and with the extensive input, the exhaustive analysis presented, the experts and non-experts I’ve commiser- ated with ad nauseam, I believe conclusively A-2 presents the best option for our future. Braid: Stated he understands this has been a long time in the making and respects the effort and this alternative may be as good as it gets and agrees something needs to be done. Noted on the flipside the concerns that Duluth not being fully addressed or being addressed as a pri- mary intersection as it is already our main collector street, primary at Arcadia which leaves the extension to Franklin Trial open but is concerned with the soils in the area as seen with 150th street and also from a development standpoint which may leave the city with perpetual TIF re- quests from developers due to the poor soil conditions; also concerned about coherent permea- bility near downtown with a three-quarter both ways at Main for not just the people that are here knowing to turn off at Pleasant but for those who come to shop or dine; pedestrian safety is a big concern and there is a 50/50 split of people who do not like roundabouts. Stated he wants to represent the voice of those who do not like this alternative and he will be unable to support this tonight. MOTION BY BURKART, SECOND BY MCGUIRE TO APPROVE RESOLUTION 17-180 AP- PROVING THE PROJECT MANAGEMENT TEAM (PMT) DESIGN RECOMMENDATION FOR THE CR21/TH13 IMPROVEMENTS VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☐ Nay ☐ ☐ ☐ ☐ ☒ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 9B Consider Approval of a Resolution Updating the City of Prior Lake Public Works Oper- ations Manual for Winter Maintenance Public Works Director/City Engineer Jason Wedel presented on this agenda report dated November 06, 2017. Braid: Thanked Wedel for the report and noted he pulled this off the consent agenda last time. Stated he struggled with the pull of the rinks since we are a hockey state. Thompson: Asked if the city is pulling all of them this year. Wedel: Responded yes that is what is being proposed. Thompson: Noted they had a rink by her that was never used; when she skated, she would go on Spring Lake and now there are indoor rinks that are used. Added in this generation people do not go out to ice skate as much as they used to. Briggs: Asked how it was communicated to the neighborhood that the sidewalk on 150th would not be plowed this year. Wedel: Responded it is his understanding mailings went out last year. Draft 11 06 17 City Council Meeting Minutes 8 Briggs: Stated he understands the reduction of rinks and if there are no cries of complaint that speaks volumes. MOTION BY MCGUIRE, SECOND BY THOMPSON TO APPROVE RESOLUTION 17-181 UP- DATING THE CITY OF PRIOR LAKE PUBLIC WORKS OPERATIONS MANUAL FOR WINTER MAINTENANCE VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. 9C Consider Approval of a Resolution Approving a Cooperative Law Enforcement Agree- ment Between the Shakopee Mdewakanton Sioux Community and the City of Prior Lake Related to the 2018 Club Nomadic Event City Manager Frank Boyles and Police Chief Mark Elliott presented on this agenda report dated November 06, 2017. Thompson: Stated the review meeting talked about this in detail and she had most of her ques- tions answered but one concern was cost recovery of coordination/administration time. Asked how coverage is going to work so it does not remove officers from policing the streets of Prior Lake. Believes it is good that Prior Lake Police are in charge of the coverage for this event. Elliott: Stated Prior Lake has 26 police officers which is not enough to provide the 60 officers needed; Prior Lake officers will not be a majority on coverage for the event, this event will pri- marily be staffed with outside officers. Added cost recovery of $10,000 is in the contract to help reimburse the city for administration and coordination. Burkart: Commented his appreciation for Chief Elliott, city staff and Tribal Administrator Rud- nicki for moving so fast on this plan and this event will showcase our city during one of the most watched events in the world. Briggs: Also thanked Schwarzhoff for pulling together the agreement. MOTION BY MCGUIRE SECOND BY BRAID TO APPROVE RESOLUTION 17-182 APPROV- ING A COOPERATIVE LAW ENFORCEMENT AGREEMENT BETWEEN THE SHAKOPEE MDEWAKANTON SIOUX COMMUNITY AND THE CITY OF PRIOR LAKE RELATED TO THE 2018 CLUB NOMADIC EVENT VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. ITEMS REMOVED FROM THE CONSENT AGENDA Draft 11 06 17 City Council Meeting Minutes 9 No Items Removed from the Consent Agenda COUNCILMEMBER LIAISON UPDATES McGuire: Stated there is a Senior Luncheon on December 11, 2017 at the VFW. Thompson: Reminded the listeners there is a referendum tomorrow and encouraged people to go vote. Stated the Citizen Engagement Committee had a kickoff meeting last week and it was a productive meeting. Briggs: Stated the October 31, 2017 Candy Crawl was a huge success; thanked staff and noted over half of the participants were from outside of Prior Lake. Encouraged people to vote Prior Lake for the Levitt Amp Grant Award which would bring 10 weeks of live music to the park. Noted the last Town Hall meeting is on November 9, 2017 at Club Prior and the subject will be our budget. Added this council spent a good deal of time to enhance communication to our citizens. OTHER BUSINESS / COUNCILMEMBER REPORTS No Other Business / Councilmember Reports ADJOURNMENT With no further business brought before the Council, a motion was made by Thompson and se- conded by Braid to adjourn. The motion carried and the meeting adjourned at 8:55 p.m. VOTE Briggs McGuire Thompson Burkart Braid Aye ☒ ☒ ☒ ☒ ☒ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ The motion carried. _______________________ Frank Boyles, City Manager