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Home My WebLink About7A Franklin Trail Reconstruction Set Assessment Report 4646 Dakota Street SE Prior Lake, MN 55372 CITY COUNCIL AGENDA REPORT MEETING DATE: NOVEMBER 20, 2017 AGENDA #: 7A PREPARED BY: JASON WEDEL, PUBLIC WORKS DIRECTOR/CITY ENGINEER PRESENTED BY: JASON WEDEL AGENDA ITEM: PUBLIC HEARING TO CONSIDER APPROVAL OF A RESOLUTION ADOPT- ING THE ASSESSMENT ROLL FOR SARAH RADEMACHER RELATED TO THE FRANKLIN TRAIL ROAD RECONSTRUCTION IMPROVEMENT PROJECT (PROJECT # TRN17-000004) DISCUSSION: Introduction This agenda item is necessary to adopt the assessment for PID 252740010 Condo Unit 120B owned by Sarah Rademacher for the Franklin Trail Road Improvement Project. Due to an error, this property did not receive notice of the previous as- sessment hearing so a separate hearing is necessary. Upon receiving notification, Ms. Rademacher has since paid her assessment for this project. The public hear- ing tonight is therefore necessary to ensure the City stays in compliance with State Statute 429. History Each year the City reconstructs street segments that are scheduled for reconstruc- tion as part of its Capital Improvement Program (CIP) and have exceeded their useful design life. The City uses the Capital Improvement Program and its Pave- ment Management Program to plan for infrastructure improvements and the fi- nancing for capital improvements. At its September 26, 2016 meeting the City Council adopted Resolution 16-119 authorizing staff to prepare a Feasibility Re- port for the Franklin Trail Road Reconstruction improvement project as outlined in the CIP. The M.S. Chapter 429 process applies to all projects that will be financed in whole or in part through special assessments or bond proceeds. For bidding purposes, this project was combined with three other project areas. This was done to simplify the bidding process and to better coordinate construc- tion scheduling with one contractor. The Franklin Trail area includes improvements to Bluff Heights Addition, Bluff Heights Second Addition, Replat of lot 1 block 2 Bluff Heights Addition, Borgerding 2nd Addition, Timbercrest Park, Prior South, and CIC Nos. 1000,1002,1027,1131 and 1136 located in Section 1 and 2, Township 114, Range 22. Structures in this area were built between 1971-2003 but most were generally built in the early 1980’s. The proposed improvements include street reconstruction or reclamation, storm sewer, storm water quality, sanitary sewer, watermain, concrete curb and gutter, and appurtenant work. 2 On November 28, 2016, the City Council accepted the Feasibility Report, sched- uled the public hearing for January 9, 2017, and directed staff to evaluate the inter- section of Park Nicollet Ave. and Franklin Trail for possible improvements. On January 9, 2017 the City Council continued the Public Hearing to February 13, 2017 to give residents ample time to review the Franklin Trail and Park Nicollet Av- enue Traffic Study prepared by Bolton & Menk. As a separate document, the intersection of Franklin Trail and Park Nicollet Boule- vard was reviewed. The traffic study documented the current condition and future of this intersection. Currently the intersection functions at an acceptable level of service, but considering a conservative growth factor, this intersection will not op- erate at an acceptable level of service within the next 20 years. Several alterna- tives were reviewed as a part of the report including an option with a pork chop is- land as directed by the City Council. A mini-roundabout at this intersection ap- peared to function best for the long term but it does add additional maintenance demands on Public Works Staff. Direction was given to keep the intersection as is with the future possibility of adding a left turn lane onto Franklin Trail. On February 13, 2017, the City Council held the Public Hearing and adopted Res- olution 17-021 ordering the improvement project. In addition to the Public Hearing, the City has held three informational meetings to discuss the project. The last informational meeting was an open house held on March 29, 2017 and offered residents the opportunity to comment on the proposed plans. City staff explained the proposed design and went over potential property impacts individually with residents. On April 10, 2017 the City Council approved the project plans and specifications and authorized the advertisement for bids for the 2017 Reconstruction Improve- ment Projects. On May 22, 2017 the City Council accepted bids and awarded the City’s standard- ized construction contract for the 2017 Reconstruction Improvement Projects to Geislinger and Sons, Inc. On September 18, 2017 the City Council declared the costs to be assessed, or- dered the preparation of the assessment roll and scheduled a public hearing for October 16, 2017. Current Circumstances The proposed improvements include street reconstruction, storm sewer, storm wa- ter quality, sanitary sewer, watermain, concrete curb and gutter, and appurtenant work. Construction of the project is currently ongoing with the anticipated substan- tial completion date of November 22, 2017. ISSUES: When the notices for the assessment hearing were prepared and sent out to notify property owners of the hearing that was held on October 16, 2017 a mistake was made and notification to Sarah Rademacher did not get sent. Due to this error, the City Council adopted the assessment roll for all the properties benefitting from the 3 Franklin Trail project on October 16th except for Ms. Rademacher’s property which is PID 252740010 Condo Unit 120B. It was necessary to advertise and send notice to Ms. Rademacher for a separate assessment hearing specific to her property to be in compliance with State Statute 429. The Assessment Review Committee has reviewed and agrees with the assessment map, assessment rate, and method of assessment. The area method for the as- sessment is being used due to the many different property types and sizes within the project area. Pursuant to the Assessment Policy, the street and storm sewer reconstruction should be assessed at up to 40% of the total project cost against the benefiting properties. The Assessment Review Workgroup recommends the area method of assessment due to the fact that the project area consists of commercial property, single family residential and medium density residential properties. The remaining amounts should be recovered through the general ad valorem property tax. The estimated assessment rate per the Feasibility Report was proposed at $18,035.52/acre. With the bids received, the estimated proposed assessment was $13,819.60/acre. During construction, additional costs have been accrued due to poor soil conditions and wet weather, which results in a revised assessment amount of $15,057.69 per acre. FINANCIAL IMPACT: The Franklin Trail Improvement Project is proposed to be financed by Special As- sessments, tax levy, Sewer Fund, Water Fund, and Water Quality Fund. The amount shown in the table below is an estimate based on the bid prices received. Funding sources and amounts are as shown below: Estimated Project Costs and Financing ITEM ESTIMATED PRO- JECT COSTS ASSESSMENTS CITY SHARE Streets2 $1,584,765 $429,330 $1,155,435 Sanitary Sewer $400,581 $400,581 Watermain $346,841 $346,841 Storm Sewer1 $119,245 $43,177 $76,069 Total $2,451,432 $472,506 $1,978,926 1 Includes $11,430 in Water Quality Improvements that are not assessable 2 Includes $517,141 in collector street costs that are not assessable (9-ton de- sign, over 36' wide, sidewalk, dynamic speed signs, pedestrian crosswalk sys- tem, striping) Total Assessed $472,506 4 Area to be Assessed 31.4 acres Area Assessment $15,057.69 per acre Area Assessment from Prelim Report $18,035.52 per acre Ms. Rademacher’s portion of the total assessment is $1,732.57 based on the area of her property. Ms. Rademacher has already paid her assessment prior to tonight’s meeting. ALTERNATIVES: 1. Conduct the public hearing and if no new substantive information is offered, ap- prove a resolution adopting the assessment roll for Sarah Rademacher related to the Franklin Trail Road Improvement Project #TRN17-000004. 2. Deny this item for a specific reason and provide staff with direction. 3. Table this item until some date in the future. RECOMMENDED MOTION: Motion and second for approval of alternative #1. 4646 Dakota Street SE Prior Lake, MN 55372 RESOLUTION 17-___ A RESOLUTION ADOPTING ASSESSMENTS FOR SARAH RADEMACHER – PID 252740010 CONDO UNIT 120B RELATED TO THE FRANKLIN TRAIL ROAD RECONSTRUCTION IMPROVEMENT PROJECT (CITY PROJECT #TRN17-000004) Motion By: Second By: WHEREAS, Pursuant to proper notice duly given as required by law, the Council has met and heard and passed upon all objections to the proposed assessments for Sarah Rademacher – PID 252740010 Condo Unit 120B related to the Franklin Trail Road Reconstruction Improvement Project, City Project #TRN17-000004. NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE, MINNESOTA as follows: 1. The recitals set forth above are incorporated herein. 2. The proposed assessment for PID 252740010 related to the Franklin Trail Road Reconstruction Improvement Project, City Project #TRN17-000004, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefitted by the proposed improvement in the amount of the assessment levied against it. 3. The portion of the cost to be assessed against PID 252740010 is declared to be $1,732.57. 4. Assessments shall be payable on an equal principal installment method extending over a period of ten (10) years for the street improvements. The first installment shall be the annual principal plus int erest calculated from the public hearing date to the end of this year plus twelve months of the following year and shall bear interest at the rate of 3.8% per annum from the date of the adoption of the assessment resolution. 5. The owner of the property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of the payment, except that no interest will be charged if the entire assessment is paid within thirty (30) days, and he/she may, at any time thereafter, pay to the city treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the next succeeding year. 6. The Finance Director shall forthwith transit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of Scott County. Such assessments shall be collected and paid to the City in the same manner as other municipal taxes. PASSED AND ADOPTED THIS 20th DAY OF NOVEMBER 2017 2 VOTE Briggs McGuire Thompson Braid Burkart Aye ☐ ☐ ☐ ☐ ☐ Nay ☐ ☐ ☐ ☐ ☐ Abstain ☐ ☐ ☐ ☐ ☐ Absent ☐ ☐ ☐ ☐ ☐ ______________________________ Frank Boyles, City Manager FINAL ASSESSMENT ROLL 2017 Street Improvement Project - Franklin Trail Area Full Street Reconstruction 0.1151 No.Legal Description Parcel Address PID Property Owner Parcel Area (Acre) Additional Assessible Area for Common Elements (Acre) Deductions for Ponding or Roadway Easements* (Acre) Area Applied to Other Parcels (Acres) Assessible Area (Acre) Area Assessment Amount ($/Acre)Total Assessments Notes 1 SubdivisionName CONDO 1000 FRANK TRL AMEND 2 SubdivisionCd 25274 UNIT 120B 16670 FRANKLIN TRL SE 252740010 RADEMACHER SARAH A 16670 FRANKLIN TRL SE PRIOR LAKE MN 55372 0.9616 0.0832 0.9298 0.1151 $15,057.69 $1,732.57 Commercial Construction Method: Total Assessible Acres: Property Owner Address