HomeMy WebLinkAbout5O Summit Preserve Booster Station Report
Phone 952.447.9800 / Fax 952.447.4245 / www.cityofpriorlake.com
4646 Dakota Street SE
Prior Lake, MN 55372
CITY COUNCIL AGENDA REPORT
MEETING DATE: NOVEMBER 20, 2017
AGENDA #: 5O
PREPARED BY: JASON WEDEL, PUBLIC WORKS DIRECTOR/CITY ENGINEER
PRESENTED BY: JASON WEDEL
AGENDA ITEM: CONSIDER APPROVAL OF A RESOLUTION ACCEPTING BIDS AND
AUTHORIZING THE EXECUTION OF THE CITY’S STANDARD
CONSTRUCTION CONTRACT FOR THE SUMMIT PRESERVE
BOOSTER STATION
DISCUSSION: Introduction
The purpose of this agenda report is to consider approval of a resolution
accepting the bids and authorizing the execution of the City’s standard
construction contract for the construction of the Summit Preserve Booster
Station.
History
The City has included in the long range water system plans the
construction of a second booster station to serve the Summit Preserve
area which lies north of CR42 and east of CR18. Preliminary analysis was
completed in 2007 when this area was planned to include multi-story
apartment buildings. Since this time, development needs have changed
and this area is now being developed for single family homes and
townhomes.
Current Circumstances
The request for bids was advertised in October and November and the bid
opening was held on November 8, 2017. The City received four bids for
the construction.
Magney Construction, Inc. $537,400
Rice Lake Construction $540,700
Municipal Builers, Inc. $562,919
MN Mechanical Solutions $576,000
Conclusion
All of these companies would be qualified to complete the project. Magney
Construction had the lowest bid so staff is recommending awarding the
contract to them.
ISSUES: The City’s engineering consultant, Bolton & Menk, has worked with
Magney Construction on other projects and recommends awarding them
the contract for construction. Attached is a letter from Bolton & Menk
recommending the selection of Magney Construction, Inc.
2
The cfity has long planned to install this booster station to serve this area
because of the topography. This construction is analogous to the booster
station which waqs constructed in the Wilds to make development in the
area possible. In both cases water fund monies was earmarked so these
projects could be concluded.
FINANCIAL
IMPACT:
The funding for this project was included in this year’s budget. The City
had originally budgeted $500,000 for this project. However, once the
design was initiated it was quickly determined that the budget would need
to be adjusted. The budget was therefore revised to $650,000 which
included design and construction. The funding is coming out of the Water
fund. Based on the low bid received for the construction, the updated cost
estimate is show below.
Project Cost Breakdown:
Engineering $ 73,525
PRV $ 26,000
Construction $537,400
City Logo $ 5,000
Total $641,925
ALTERNATIVES: 1. Motion and second as part of the consent agenda to approve a
resolution accepting bids and authorizing the Mayor and the City Manager
to execute the City’s Standardized Construction Contract with Magney
Construction, Inc. for the Summit Preserve Booster Station.
2. Motion and a second to remove this item from the consent agenda for
additional discussion.
RECOMMENDED
MOTION:
Alternative #1
ATTACHMENTS 1. Letter of recommendation from Bolton & Menk dated November 10,
2017.
4646 Dakota Street SE
Prior Lake, MN 55372
RESOLUTION 17-___
A RESOLUTION ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF THE CITY’S
STANDARD CONSTRUCTION CONTRACT FOR THE SUMMIT PRESERVE BOOSTER
STATION
Motion By: Second By:
WHEREAS,
WHEREAS,
The Summit Preserve Booster Station was identified in the City’s Comprehensive
Water Supply Plan; and
The funding for the Summit Preserve Booster Station is split between the City’s
2017 and 2018 budget; and
WHEREAS, The City received bids from four qualified contractors
Company Bid
Magney Construction, Inc. $537,400
Minnesota Mechanical Solutions $576,000
Municipal Builders, Inc. $562,919
Rice Lake Construction $540,700
; and
WHEREAS, Magney Construction, Inc. is a qualified contractor and has been recommended by
Bolton & Menk, the engineer for the project, and;
WHEREAS, City Staff recommends the award of the City’s Standardized Professional Services
Contract to Magney Construction, Inc., for the Summit Preserve Booster Station
NOW THEREFORE, BE IT HEREBY RESOLVED BY THE CITY COUNCIL OF PRIOR LAKE,
MINNESOTA as follows:
1. The recitals set forth above are incorporated herein.
2. The Mayor and the City Manager are authorized to execute the City’s Standardized
Professional Services Agreement with Magney Construction, Inc. for an amount of
$537,400.
3. Funding for these services will be drawn from Account # 601-49400.00-55530.00
Passed and adopted by the Prior Lake City Council this 20th day of November 2017
VOTE Briggs McGuire Thompson Braid Burkart
Aye ☐ ☐ ☐ ☐ ☐
Nay ☐ ☐ ☐ ☐ ☐
Abstain ☐ ☐ ☐ ☐ ☐
Absent ☐ ☐ ☐ ☐ ☐
_____________________________
Frank Boyles, City Manager
\\metrosouth4\h\plak\t21113869\6_plans-specs\b_bid tabulation\summit preserve bid results.docx
November 10, 2017
Jason Wedel
City of Prior Lake
4646 Dakota St. SE
Prior Lake, MN 55372
RE: Bid Results
Summit Preserve Booster Station
Dear Mr. Wedel:
Bids for the Summit Preserve Booster Station were opened on Wednesday, November 8, 2017. Four (4)
bids were received and ranged from $537,400.00 to $576,000.00, as shown in the following bid
summary. The engineer’s estimate for this project was $550,000.00.
The low bid was 2.3 percent lower than the engineer’s estimate, and all bids were within 7.2 percent of
the low bidder. Therefore, we feel the specifications were not restrictive to force a non-competitive bid
situation. Since the bids received were competitive and responsive, we feel rebidding of the project would
not provide any cost savings.
The lowest responsive bid for this project was received from Magney Construction, Inc. In our opinion,
Magney Construction Inc. is experienced in the type of work required for this project. The company has
fulfilled the bidding and contract requirements. Based on their experience and qualifications, along with
their acceptable bid price, we recommend that Magney Construction, Inc. be awarded the Project on the
Total Base Bid Amount of $537,400.00.
If you have any questions, please feel free to contact me at (952) 890-0509.
Sincerely,
Bolton & Menk, Inc.
Seth A. Peterson, P.E.
Principal Engineer
CC: Kyle Leonard, Bolton & Menk, Inc.
Contractor’s Name Total Project Base Bid
1 Magney Construction, Inc. $537,400.00
2 Rice Lake Construction $540,700.00
3 Municipal Builders, Inc. $562,919.00
4 MN Mechanical Solutions $576,000.00